Project Information

Bid Title

24-031 RFQ Professional Services - Pre-Qualification Architect, Engineer & Land Surveyor

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Aug 13, 2024

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Number:	24-031
Bid Title:	24-031 RFQ Professional Services - Pre-Qualification Architect, Engineer & Land Surveyor
Category:	SCCMO Professional Services
Status:	Open

Publication Date/Time: 1/3/2024 2:00 PM Closing Date/Time: 12/31/2025 5:00 PM Related Documents: 24-031 RFQ Professional Services Pre-Qualification Architect, Engineer and Land Surveyor

Attachment Preview

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

RFQ 24-031

For

PROFESSIONAL SERVICES PRE-QUALIFICATION

ARCHITECTS, ENGINEERS & LAND SURVEYORS

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking Statement of Qualifications from ARCHITECTS,

ENGINEERS AND LAND SURVEYORS interested in participating on future projects for

the County. The County reserves the right to terminate the contract for reasons of

violations by the successful proposer of any term or condition of the contract by giving

thirty (30) days written notice stating the reasons therefore and giving the party ample

time to remedy the deficiencies.

INSTRUCTIONS

This RFQ seeks to identify firms interested in providing Architectural, Engineering or Land

Surveying Services and to place these firms on a prequalified roster for future project

consideration.

An authorized representative of the company/person submitting the qualifications must sign the

submittal in blue ink.

Qualifications must be submitted to the St. Charles County Finance Department, 201 North

Second Street, Room 541, St. Charles, MO 63301. This address is the St. Charles County

Administration Building.

In lieu of paper, Qualifications may be submitted as a pdf file via email to the Purchasing

Manager listed below.

Qualifications for inclusion on the prequalified roster may be submitted at any time.

St. Charles County reserves the right to accept and/or reject any and all Qualifications.

QUALIFICATION INQUIRIES

Any questions concerning this Request for Qualification must be submitted in writing to:

Kurt Mandernach, Purchasing Manager

St. Charles County Government

Finance Department

201 North Second Street

St. Charles, Missouri 63301

kmandernach@sccmo.org

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Qualification Inquiries”, concerning this request is prohibited. Representative shall

include, but not be limited to, all elected and appointed officials, and employees of St.

Charles County and the Agencies within St. Charles County. Any Offeror engaging in

such prohibited communications may be disqualified at the sole discretion of St. Charles

County.

Pre-Qualification

Finance

Page 2 of 13

24--031 Professional Services

Proposal Response from (please complete)

________________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all Qualifications.

 In accordance with Policy: The Department of Finance shall solicit updated

prequalification packets at least once every two (2) years and shall accept updates from

prequalified firms, firms requesting consideration for prequalification in additional

disciplines, or prequalification packets from new firms at any time.

 All Qualifications will be considered final as submitted. County reserves the right to make

inquiry of the Firms submitting qualifications to clarify its understanding of the Firm’s

submittal.

 The electronic version of this Request for Qualifications is available upon request. The

document was created using Microsoft Word. The Purchasing Office does not guarantee

the completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this Request for Qualifications

on file in the Purchasing Office governs in the event of a discrepancy between the

information contained in or on the electronic version and that which is on the hard copy.

 Firms are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the Qualification must sign all

Qualifications, in blue ink.

 St. Charles County will not award any contract to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Any successful Firm is specifically denied the right of using in any form or medium the

names of St. Charles County or any division, department or bureau of St. Charles County

for public advertising unless express written permission is granted.

 Future award will be made to the Firm with Qualifications which will best serve the County.

Award is dependent upon successful negotiation of price. If the parties fail to agree on

price, the County reserves the right to negotiate with the next most qualified Firm.

Qualification

Finance

Page 3 of 13

24--031 Professional Services Pre-

Proposal Response from (please complete)

________________________________________

Name of Company or individual

 INSURANCE:

Errors and Omissions (Professional Liability): With limits of not less than $1.0 million

per claim/$2.0 million aggregate covering all services provided by the Contract. Coverage

to be written on a claims-made basis.

Commercial General Liability (CGL):

$1,000,000/$3,000,000 including

Products/Completed Operations. CGL coverage shall cover all liability arising from

premises, operations, independent contractor and personal injury and liability assumed

under an insured contract.

Automobile Liability: covering liability arising out of the use of any owned, hired, leased

or non-owned vehicle in an amount of no less than $1,000,000 per occurrence.

Workers Compensation/Employer’s Liability: Statutory WC limits as required by the

Statutes of the State of Missouri, (or a qualified self-insurer) and Employers Liability in an

amount of no less than $1.0 million.

Excess Umbrella: liability with a limit of no less than $1,000,000 in excess of the above

policies.

-All insurance to be written through a company duly authorized to do business in the State

of Missouri with an A.M. Best Rating of A-IX or higher.

-The Professional Liability, CGL, Automobile and Umbrella policies shall be endorsed to

include the County as an additional insured and provide for 30 days advance written

notice of any material change.

-A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.

-The required insurance provided by the “Firm” shall be primary insurance with respect to

any other insurance or self-insurance programs maintained by the County.

-A Certificate of Insurance evidencing the above coverage(s) together with a copy of the

required endorsements shall be provided to the County prior to the commencement of

any work.

Certification

The Firm understands and agrees that by signing the statement of Qualification document, the

Firm certifies the following:

The Firm shall only utilize licensed professional personnel who have had their qualifications

submitted as part of the Firm’s Qualifications document (or subsequent updates). All personnel

utilized must be authorized to work in the United States in accordance with applicable federal

and state laws. This includes but is not limited to the Illegal Immigration Reform and Immigrant

Responsibility Act (IIRIRA) and INA Section 274A.

Qualification

Finance

Page 4 of 13

24--031 Professional Services Pre-

Proposal Response from (please complete)

________________________________________

Name of Company or individual

If the Firm is found to be in violation of this requirement or applicable federal, state and /or local

laws and/or regulations, and if the County of St. Charles has reasonable cause to believe that the

Firm has knowingly employed individuals who are not eligible to work in the United States, the

County shall have the right to cancel the contract immediately without penalty or recourse and

suspend or debar the Firm from doing business with the County.

The Firm agrees to fully cooperate with any audit from federal, state, or local auditor or

investigation by federal, state, or local law enforcement agencies.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section

285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity (Firm), the business entity shall, by sworn affidavit and

provision of documentation**, affirm its enrollment and participation in a federal work

authorization program (E-Verify) with respect to the employees working in connection with the

contracted services. Every such business entity shall sign an affidavit affirming that it does not

knowingly employ any person who is an unauthorized alien in connection with the contracted

services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and

shall verify the employment eligibility of every employee in the employer’s hire whose

employment commences after the employer enrolls in a federal work authorization program. The

employer shall retain a copy of the dated verification report received from the federal

government. Any business entity that participates in such program shall have an affirmative

defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530

(4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit in included in this Qualification request. Firms

may choose to send the required documentation using one of the following options:

 Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,

Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior

to responding to any solicitations; OR

 Send the notarized affidavit and E-Verify MOU signature page along with a Qualification

solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page

will remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the

signature page of the E-Verify Memorandum of Understanding, completed and signed by

the Firm, and the Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

Qualification

Finance

Page 5 of 13

24--031 Professional Services Pre-

Proposal Response from (please complete)

________________________________________

Name of Company or individual

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541370Surveying and Mapping (except Geophysical) Services

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