Project Information

Bid Title

Qualified Commercial Real Estate Brokerage Services

Issuing Agency

Santa Fe Irrigation District

Location

California

Published Date

Mar 4, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Qualified Commercial Real Estate Brokerage Services
Category:	Services
Status:	Open

Description: SANTA FE IRRIGATION DISTRICT REQUEST FOR PROPOSAL FOR QUALIFIED COMMERCIAL REAL ESTATE BROKERAGE SERVICES Introduction : The Santa Fe Irrigation District (District) is seeking proposals from qualified broker to assist in identifying appropriate commercially zoned office properties within the District’s service territory (bounds shown later) that are approximately 10,000-15,000 sq. ft., preferably well maintained “class B” or greater, with an acquisition price that is around $12 million or less. If suitable properties are identified, District Staff and the winning broker will work with its Board of Directors (Board) to present information on the properties (with a potential tour) at one of their regular or special meetings. If the Board were to select a property to move forward with, the winning broker would be selected to negotiate on behalf of the District and provide services up to and including closing on the property. This Request for Proposals (RFP) describes the project in more detail, the required scope of services, the selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements and procedures may be cause for disqualification. The District reserves the right to waive minor proposal deviations or omissions at its sole discretion. General Information : There is no express or implied obligation for the District to reimburse responding broker/firms for any expenses incurred in preparing proposals in response to this request. Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.), unless exempt. The District reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether the proposer is selected. Submission of a proposal indicates acceptance by the firm / broker of the conditions contained in this Request for Proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the District and the broker selected. Interested parties may obtain information about the District on the District’s website: www.sfidwater.org . The information available from the website includes current financial information, including Annual Comprehensive Financial Reports and budgets. Project Description : Based on outdated office facilities at the RSF Property, the District’s Board has directed Staff to work with a qualified commercial real estate broker to determine if any suitable properties are for sale within the District boundaries and to provide a report back at an appropriate time on options for potential purchase. If these office functions were to be relocated to another property, the corporate yard facilities would continue to reside at 5920 Linea del Cielo. Because the District is funded by, and exists to serve, ratepayers inside its service area, keeping our public-facing and governing functions in-District ensures that public expenditures and public benefit is upheld and supports accessibility for customers attending meetings or seeking services. The District’s boundary map is below. Typical areas within the District that have commercial office properties are located in Solana Beach (coastal and adjacent to Interstate 5), the core area of Rancho Santa Fe, and portions of unincorporated San Diego County located in the southern portion of the District. The District performed a detailed facilities needs assessment that can be found in the link as follows, which performed a general estimate on square footage needs for current and projected uses. https://www.sfidwater.org/DocumentCenter/View/1711/Draft-Assessment-Needs-Study-Sept- 2024 Based on this, the District is looking for a class B or above office property that has between 10,000 – 15,000 gross square foot of dedicated office space. Acquisition price should be approximately $12 million or less, excluding tenant improvement requirements, and shall be supported by an independent appraisal obtained by the District. Final purchase price shall be determined by the District. The District is in a very favorable financial position and securing funding necessary for closing on a property (cash and / or financing) is not anticipated to be an issue. Additionally, the District’s Board will wait until the appropriate property at a fair value becomes available as the District may continue to serve its customers with the facilities currently in place. Pre-Submittal Activities : All communications relating to the RFP should be directed to: Seth Gates, Chief Financial Officer Santa Fe Irrigation District For security reasons, you must enable JavaScript to view this E-mail address. (858) 756-5970 There will be no pre-proposal meeting for this project. Please address all questions relating to the RFP to Seth Gates by March 12, 2026. Publication Date/Time: 3/4/2026 12:00 AM Closing Date/Time: Open Until Contracted Submittal Information: See "Related Documents" tab Bid Opening Information: March 20, 2026 @ 12:00 p.m. Contact Person: Seth Gates, Chief Financial Officer sgates@sfidwater.org (858) 756-5970 Download Available: See "Related Documents" tab Plan & Spec Available: See "Related Documents" tab Business Hours: 8:00 a.m. - 4:00 p.m. Related Documents: SFID RFP for Qualified Commercial Real Estate Brokerage Services (PDF)

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SANTA FE IRRIGATION DISTRICT

5920 Linea del Cielo

Rancho Santa Fe, CA 92067

858.756.2424

REQUEST FOR PROPOSAL FOR

QUALIFIED COMMERCIAL REAL ESTATE BROKERAGE

SERVICES

\

PROPOSALS DUE

March 20, 2026, 12:00 p.m. PST

I. INTRODUCTION

The Santa Fe Irrigation District (District) is seeking proposals from qualified broker to assist in

identifying appropriate commercially zoned office properties within the District’s service territory

(bounds shown later) that are approximately 10,000-15,000 sq. ft., preferably well maintained

“class B” or greater, with an acquisition price that is around $12 million or less. If suitable

properties are identified, District Staff and the winning broker will work with its Board of Directors

(Board) to present information on the properties (with a potential tour) at one of their regular or

special meetings. If the Board were to select a property to move forward with, the winning broker

would be selected to negotiate on behalf of the District and provide services up to and including

closing on the property.

This Request for Proposals (RFP) describes the project in more detail, the required scope of

services, the selection process, and the minimum information that must be included in the proposal.

Failure to submit information in accordance with the RFP requirements and procedures may be

cause for disqualification. The District reserves the right to waive minor proposal deviations or

omissions at its sole discretion.

II. GENERAL INFORMATION

There is no express or implied obligation for the District to reimburse responding broker / firms

for any expenses incurred in preparing proposals in response to this request. Materials submitted

by respondents are subject to public inspection under the California Public Records Act

(Government Code Sec. 6250 et seq.), unless exempt.

The District reserves the right to retain all proposals submitted and to use any ideas in a proposal

regardless of whether the proposer is selected. Submission of a proposal indicates acceptance by

the firm / broker of the conditions contained in this Request for Proposals, unless clearly and

specifically noted in the proposal submitted and confirmed in the contract between the District and

the broker selected.

Interested parties may obtain information about the District on the District’s website:

www.sfidwater.org. The information available from the website includes current financial

information, including Annual Comprehensive Financial Reports and budgets.

III. DISTRICT BACKGROUND

The District was formed in 1923 and supplies water to approximately 20,000 customers via 7,500

metered connections on 10,300 acres of land in northern San Diego County through approximately

170 miles of pipeline. The District’s service area comprises the City of Solana Beach, Rancho

Santa Fe, a portion of Fairbanks Ranch, and a small portion of the unincorporated San Diego

County. The District is incorporated as a California irrigation district under the California

Irrigation District Law, codified in Division 11 of the California Water Code. As a special district,

it is a separate unit of local government formed to provide water-related services within its

SFID RFP for Qualified

Commercial Real Estate Brokerage Services

Page 2

boundaries. Its legal authorities include delivering potable and irrigation water, developing and

maintaining water infrastructure, managing groundwater and imported supplies, setting water

rates, levying assessments, and issuing debt such as bonds. The district is governed by an elected

board of directors and operates independently from cities and counties, though it remains subject

to California statewide statutes governing public agencies, including open meeting, public finance,

and contracting laws.

The District’s water treatment facilities are located northeast of Ranch Santa Fe, adjacent to The

Bridges at Rancho Santa Fe golf course. These facilities serve all the water to the District (in

addition to the San Dieguito Water District) and are currently adequate to continue meeting our

mission of serving our customers. Other functions of the District, including customer service,

administrative, engineering, operations and distribution facilities (including a large industrial use

yard) are located at 5920 Linea del Cielo in Rancho Santa Fe (RSF Property), The administrative

and customer service functions are housed in an office building constructed originally in 1923 and

expanded throughout the decades; while other functions (engineering, operations, etc.) are

centralized in trailers that were erected over 20 years ago. These office facilities located at the

RSF Property are outdated and no longer properly support increasing requirements for fire

protection, information technology expansion, employee growth needs, etc.

IV. PROJECT DESCRIPTION

Based on outdated office facilities at the RSF Property, the District’s Board has directed Staff to

work with a qualified commercial real estate broker to determine if any suitable properties are for

sale within the District boundaries and to provide a report back at an appropriate time on options

for potential purchase. If these office functions were to be relocated to another property, the

corporate yard facilities would continue to reside at 5920 Linea del Cielo. Because the District is

funded by, and exists to serve, ratepayers inside its service area, keeping our public-facing and

governing functions in-District ensures that public expenditures and public benefit is upheld and

supports accessibility for customers attending meetings or seeking services. The District’s

boundary map is below. Typical areas within the District that have commercial office properties

are located in Solana Beach (coastal and adjacent to Interstate 5), the core area of Rancho Santa

Fe, and portions of unincorporated San Diego County located in the southern portion of the

District.

The District performed a detailed facilities needs assessment that can be found in the link as

follows, which performed a general estimate on square footage needs for current and projected

uses.

https://www.sfidwater.org/DocumentCenter/View/1711/Draft-Assessment-Needs-Study-Sept-

2024

Based on this, the District is looking for a class B or above office property that has between 10,000

– 15,000 gross square foot of dedicated office space. Acquisition price should be approximately

$12 million or less, excluding tenant improvement requirements, and shall be supported by an

independent appraisal obtained by the District. Final purchase price shall be determined by the

SFID RFP for Qualified

Commercial Real Estate Brokerage Services

Page 3

District.

The District is in a very favorable financial position and securing funding necessary for closing on

a property (cash and / or financing) is not anticipated to be an issue. Additionally, the District’s

Board will wait until the appropriate property at a fair value becomes available as the District may

continue to serve its customers with the facilities currently in place.

V. PRE-SUBMITTAL ACTIVITIES

All communications relating to the RFP should be directed to:

Seth Gates, Chief Financial Officer

Santa Fe Irrigation District

sgates@sfidwater.org

(858) 756-5970

There will be no pre-proposal meeting for this project. Please address all questions relating to the

RFP to Seth Gates by March 12, 2026.

SFID RFP for Qualified

Commercial Real Estate Brokerage Services

Page 4

VI. SCOPE OF REQUIRED SERVICES

The broker shall perform the following tasks:

Task 1.0 Property Identification

Task 1.1 Market Intelligence & Strategy

• Analyze regional commercial office market conditions within District boundaries

(inventory, vacancy, pricing trends) in compliance with District’s facilities needs

assessment.

• Identify on-market and off-market opportunities.

• Advise on timing, competitive environment, and negotiation leverage.

Task 1.2. Site Identification & Due Diligence

• Establish site criteria (gross/net SF, parking, public counter needs, board room

capacity, expansion potential).

• Source and screen candidate properties within the service territory.

• Coordinate property tours and District senior executive evaluations / input.

• Perform preliminary zoning and land-use compatibility review.

• Identify entitlement constraints, easements, and title issues.

• Assess building condition, ADA accessibility, and code compliance (high level).

• Flag environmental risks.

Task 1.3. Transaction Advisory

• Provide broker representation in negotiations.

• Develop offer strategy and pricing guidance.

• Prepare and submit Letters of Intent when authorized by the District.

• Advise on counteroffers, contingencies, and concessions.

• Support purchase and sale agreement (PSA) negotiations. Final approval of any PSA

requires Board approval.

• Coordinate with seller brokers, legal counsel, and escrow.

• Assist through closing.

Task 1.4. Financial & Risk Analysis

• Develop total cost of acquisition models (purchase, TI, relocation, FF&E).

SFID RFP for Qualified

Commercial Real Estate Brokerage Services

Page 5

Commodity Codes

• NAICS 531210Offices of Real Estate Agents and Brokers
• NAICS 531390Other Activities Related to Real Estate

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