Water Utilities Concrete and Asphalt Restorations

Project Information

Bid Title: Water Utilities Concrete and Asphalt Restorations
Issuing Agency: City of Stillwater
Location: Oklahoma
Published Date: Nov 2, 2025
Closing Date: Dec 3, 2025
Government Level: State & Local
Status: Closed
Ref. #: 13-2025
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Project Description: Bid Information

Type Invitation For Bid

Status Issued

Number 13-2025 (Water Utilities Concrete and Asphalt Restorations)

Issue Date & Time 11/1/2025 06:00:00 AM (CT)

Close Date & Time 12/3/2025 03:00:00 PM (CT)

Question Cut Off Date 11/21/2025 05:00:00 PM (CT)

Notes
Notice is hereby given that the Stillwater Utilities Authority will receive bids for the construction of:

Water Utilities Concrete and Asphalt Restorations

SUA Bid No. 13-2025

Scope of work to generally include the following:

On-call pavement restoration and repair at locations where City utility or water line work has been performed.

Removal and replacement of asphalt and concrete pavement, curb and gutter, sidewalks, and driveways as needed.

Subgrade preparation, installation of aggregate base and geogrid, and adjustments to existing inlets, manholes, and valve boxes, as needed.

Bids will only be received electronically through https://stillwater.ionwave.net until 3:00 PM, Wednesday December 3rd, 2025. Bids shall be opened and read aloud by the Office of the City Clerk at the above stated time. Bid opening will occur in Room 1112-B of the Norman McNickle Municipal Complex, 723 South Lewis, Stillwater, Oklahoma, 74074.

To register for the City’s online bidding portal, visit https://stillwater.ionwave.net .

Bids shall be submitted as stated in the Instructions to Bidders.

Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same.

Bids will be referred to city staff for evaluation. The Stillwater Utilities Authority may award a contract to the "lowest and best responsible bidder". The SUA reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process. No bid may be altered, withdrawn, or resubmitted within 45 days after the date set for the opening of bids.

The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net . Questions regarding the bid package should be directed through the City’s bid portal, Ionwave.

Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid. The successful bidder shall execute a contract within 14 calendar days of Notice of Award by the SUA . A contract embodying the terms set forth in the bidding documents shall be executed by the City/SUA within 60 days of the award of the Contract.

The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract.

Any agreement entered into as a result of this invitation to bid shall be construed under the laws of the State of Oklahoma, and the venue for enforcement of the agreement shall be Payne County in the State of Oklahoma.

The SUA may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through Ionwave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents.

A pre-bid conference will be held at 10:00 AM on Thursday, November 13 ^th , 2025 in Room 1112-B of the Norman McNickle Municipal Building, 723 South Lewis, Stillwater, Oklahoma.

Contact Information

Name John McClenny

Address 723 S. Lewis Street
Stillwater, OK 74074 USA

Phone

Fax

Email john.mcclenny@stillwater.org

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8843504

Bid Attachments

File Name Description File Size

Water Utilities Concrete and Asphalt Restorations Project Manual.pdf
Project Manual 2.86 MB 331154 7023942

014K_Bid Bond - SUA.pdf
Bid Bond Form 446 KB 331154 6313452

015L_Business Relationship Affidavit.pdf
Business Relationship Affidavit 32 KB 331154 6313453

016M_NonCollusionForBids.pdf
Non Collusion Affidavit 13 KB 331154 6313454

017N_Certificate NonDiscrimination.pdf
Certificate of Non Discrimination 15 KB 331154 6313455

018O_Contractor Qualifications Statement - FILLABLE.pdf
Contractor Qualifications Statement 230 KB 331154 6313456

2025-10-30 Firearms Non-Discrimination Affidavit.pdf
Firearms Non-Discrimination Affidavit 102 KB 331154 7026932
Commodity Codes: NAICS 237110Water and Sewer Line and Related Structures Construction
NAICS 237310Highway, Street, and Bridge Construction
NAICS 238110Poured Concrete Foundation and Structure Contractors
NAICS 238910Site Preparation Contractors
NAICS 238990All Other Specialty Trade Contractors

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Type	Invitation For Bid
Status	Issued
Number	13-2025 (Water Utilities Concrete and Asphalt Restorations)
Issue Date & Time	11/1/2025 06:00:00 AM (CT)
Close Date & Time	12/3/2025 03:00:00 PM (CT)
Question Cut Off Date	11/21/2025 05:00:00 PM (CT)
Notes	Notice is hereby given that the Stillwater Utilities Authority will receive bids for the construction of: Water Utilities Concrete and Asphalt Restorations SUA Bid No. 13-2025 Scope of work to generally include the following: On-call pavement restoration and repair at locations where City utility or water line work has been performed. Removal and replacement of asphalt and concrete pavement, curb and gutter, sidewalks, and driveways as needed. Subgrade preparation, installation of aggregate base and geogrid, and adjustments to existing inlets, manholes, and valve boxes, as needed. Bids will only be received electronically through https://stillwater.ionwave.net until 3:00 PM, Wednesday December 3rd, 2025. Bids shall be opened and read aloud by the Office of the City Clerk at the above stated time. Bid opening will occur in Room 1112-B of the Norman McNickle Municipal Complex, 723 South Lewis, Stillwater, Oklahoma, 74074. To register for the City’s online bidding portal, visit https://stillwater.ionwave.net . Bids shall be submitted as stated in the Instructions to Bidders. Any bid received by the City Clerk more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of bids, shall not be considered and shall be returned unopened to the bidder submitting same. Bids will be referred to city staff for evaluation. The Stillwater Utilities Authority may award a contract to the "lowest and best responsible bidder". The SUA reserves the right to reject any or all bids or portions thereof and to waive any technicalities in the bidding process. No bid may be altered, withdrawn, or resubmitted within 45 days after the date set for the opening of bids. The documents describing the requirements for this request for bids may be examined at https://stillwater.ionwave.net . Questions regarding the bid package should be directed through the City’s bid portal, Ionwave. Each bidder is required to submit with their bid a guarantee in the form of an acceptable bidder's bond, a certified check, or a cashier's check on a solvent bank in the state of Oklahoma, and in the amount of not less than five percent (5%) of the amount bid. The successful bidder shall execute a contract within 14 calendar days of Notice of Award by the SUA . A contract embodying the terms set forth in the bidding documents shall be executed by the City/SUA within 60 days of the award of the Contract. The successful bidder shall file a performance bond, maintenance bond, statutory bond and certificates of insurance in the statutory amounts for public liability and workers compensation insurance at the time of signing the contract. Any agreement entered into as a result of this invitation to bid shall be construed under the laws of the State of Oklahoma, and the venue for enforcement of the agreement shall be Payne County in the State of Oklahoma. The SUA may issue addenda as may be necessary in the best interest of the public and the City of Stillwater. Addenda issued through Ionwave may amend the date and/or time for receipt of bids or any specification, item, document, or requirement in the Bidding Documents. A pre-bid conference will be held at 10:00 AM on Thursday, November 13 ^th , 2025 in Room 1112-B of the Norman McNickle Municipal Building, 723 South Lewis, Stillwater, Oklahoma.

Name	John McClenny
Address	723 S. Lewis Street Stillwater, OK 74074 USA
Phone
Fax
Email	john.mcclenny@stillwater.org

Water Utilities Concrete and Asphalt Restorations

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