Project Information

Bid Title

Purchase of Printed Music for Orchestra, Band, and Chorus

Issuing Agency

Montgomery County Public Schools

Location

Maryland

Published Date

Dec 12, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

4586.9

Original Source

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Bid Documents

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Project Description

Open Solicitation

Bid/RFP Number: 4586.9
Solicitation Title	Purchase of Printed Music for Orchestra, Band, and Chorus
Due Date & Time	01/15/2026 02:00 PM
Contract Type	Bid
Buyer E-mail	Lidia_M_Gonzalez@mcpsmd.org
Description	The specifications contained herein are intended to pre-approve qualified suppliers that are able to furnish and deliver printed music for orchestra, band, and chorus as described. Deliveries are to be made to various Montgomery County Public Schools (MCPS) located within Montgomery County, Maryland. 4586.9 Bid Cover.pdf 12/12/2025 4586.9 General Conditions 25.pdf 12/12/2025 4586.9 Items Specs.pdf 12/12/2025
eMaryland Marketplace link	BPM054512

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THE BOARD OF EDUCATION OF MONTGOMERY COUNTY

MONTGOMERY COUNTY PUBLIC SCHOOLS

DEPARTMENT OF PROCUREMENT

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

December 12, 2025

INVITATION FOR BID

4586.9 Purchase of Printed Music for Orchestra, Band, and

Chorus

Bid Opening Time: 2:00 PM

Bid Opening Date: January 15, 2026

NOTE: In the event of an emergency closing of Board of Education offices, this

bid will open at the same time on the next regular working day.

BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL

NOT BE ACCEPTED.

COMPANY NAME:

1. Term of Contract: February 20, 2026, through February 19, 2027

2. Terms of Delivery: 30 Days.

l

3. Delivery Destination: Individual Location, Noted on Purchase Order

4. Bid Security Required: None

Bid Security must be made payable to the Montgomery County Board of Education

5. Performance Bond Required: None

6a. Samples Required:

Yes No

6b. Sample Delivery Requirements:

Deliver to the Department of Procurement

Deliver to Supply and Property Management

Deliver to the Food Service Warehouse

Other

6c. Sample Delivery Time:

Prior to bid opening

At time of bid opening

Subsequent to bid opening

NOTICE TO BIDDERS

The appropriate items below must be completed as part of the bid. Failure to comply may

disqualify your bid. Type or print legibly in ink.

I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.

 1. Legal name (as shown on your income tax return)

 2. Business Name (if different from above)

 3. Tax Identification Number

A copy of your W-9 must be submitted with this bid response.

II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact

information.

1. Company Name

2. Address

3. Bid Representative’s Name

4. Phone Number(s)/Extension(s)

5. Fax Number

6. Email Address

7. Website

III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact

Information.

1. Purchase Order Address

2. Representative’s Name

3. Phone Number (s)/Extension(s)

4. Fax Number

5. Email Address

IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of

the award process; however, the Board reserves the right to make awards according to the best

interests of MCPS.

considered.

Prompt payment discounts of less than twenty (20) days will not be

V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a

purchasing card and Single Use Accounts (SUA) payment program through JP Morgan

MasterCard. Please check the appropriate box below.

 Yes, we accept MasterCard

 No, we do not accept MasterCard

Note: Beginning April 1, 2018, MCPS will no longer process check payments. To avoid payment

delays after this change, all bidders that accept MasterCard are strongly encouraged to sign up to

receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard,

the ACH payment method is also available. Please e-mail SUA@mcpsmd.org to register for SUA,

or e-mail accountspayable@mcpsmd.org to request ACH registration forms.

VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in

the process of issuing orders via Facsimile or US Mail. MCPS prefers facsimile. Please check

your preference below.

 Facsimile

 US Mail

 Email

 EDI

VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the

appropriate box below.

 African American  Asian American  Hispanic

 Female

 Disabled

 None

 Native American

VIII. NON-DEBARMENT ACKNOWLEDGEMENT

I acknowledge that my firm has NO pending litigation and/or debarment from doing

business with the State of Maryland or any of its subordinate government units and/or federal

government within the past five (5) years.

I acknowledge that my firm has pending litigation or has been debarred from doing

business with the State of Maryland or any of its subordinate government units and/or federal

government, within the past five (5) years. (Attachment)

As the duly authorized representative of the applicant, I hereby certify that the above information is

correct and that I will advise Montgomery County Public Schools should there be a change in

status.

By (Signature)

Name and Title

Witness Name and Title

IX. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the

awarded vendors contract with MCPS. By signing below, the undersigned acknowledges that

s/he is entering into a contract with MCPS.

A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in

accordance with specifications and stipulations contained herein, and at the prices quoted. This

certifies that this bid is made without any previous understanding, agreement or connection

with any person, firm, or corporation making a bid for the same supplies, materials, or

equipment, and is in all respects fair and without collusion or fraud.

B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the

material under Section XXVII, signature to Bids, and to comply with its stipulations.) I/We

certify that none of this company's officers, directors, partners, or its employees have been

convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or

federal government; and that no member of the Board of Education of the Montgomery County

Public Schools, Administrative or Supervisory Personnel, or other employees of the Board of

Education has any interest in the bidding company except as follows:

By (Signature)

Name and Title

Witness Name and Title

MONTGOMERY COUNTY PUBLIC SCHOOLS

Department of Procurement

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

General Stipulations and Instructions to Bidder

I. Invitation for Bid

The Board of Education of Montgomery County,

Maryland, herein after referred to as The Board of

Education, will receive sealed proposals until the date and

time indicated on the cover of the Invitation for Bid. Bids

must be delivered to the Department of Procurement at the

above address, where it will be opened and publicly read

at the stated time. Bids must be delivered in sealed opaque

envelopes. Envelopes shall be clearly marked on the

outside, lower left corner, with the bid number and bid

opening date and time.

II. Intent

These specifications are intended to cover the furnishing

and delivery of said materials, supplies, or services as

hereinafter shown to any or to each of the various public

schools, offices, or to any designated warehouse or

warehouses in Montgomery County, Maryland, whichever

is specified, in quantities to be determined subsequent to

the bid opening.

in the bid; to reject any bid that shows any omissions,

alterations of form, and additions, conditions, or

alternate proposals not called for; and to make any

such award as is deemed to be in the best interests of

the Board of Education

C. All items furnished must be completely new and free

from defects. No others will be accepted under the

terms and intent of this bid.

IV. Right to Purchase in The Open Market

Should the contractor fail to comply with the conditions of

this contract or fail to complete the required work within

the time stipulated in the contract, The Board of Education

reserves the right to purchase in the open market, or to

complete the required work, at the expense of the

contractor or by recourse to provisions of the faithful

performance bond if such bond is required under the

conditions of the bid.

V. Failure to Furnish Item(s)

III. Right to Cancel or Reject Bids

A. The Board of Education reserves the right to cancel

any contract if, in its opinion, there is a failure at any

time to perform adequately the stipulations of this

Invitation For Bid, or if the general conditions and

specifications which are attached and made part of

this bid are not fulfilled, or if in any case there is any

attempt to willfully impose upon the Board of

Education materials or products or workmanship

which are in the opinion of the Board of Education of

an unacceptable quality. Any action taken in

pursuance of this latter stipulation shall not affect or

impair any rights or claims of the Board of Education

to damages for the breach of any covenants of the

contract by the contractor. The Board of Education

also reserves the right to reject the bid of any bidder

who has previously failed to perform adequately after

having once been awarded a prior bid for furnishing

materials or services similar in nature to those

mentioned in this bid.

B. The Board of Education reserves the right to reject

any or all bids in whole or in part; to make partial

awards; to waive any irregularity in any quotation; to

increase or decrease quantities if quantities are listed

Should the contractor fail to furnish any item or items, or

to complete the required work included in this contract, the

Board of Education reserves the right to withdraw such

items or required work from the operation of this contract

without incurring further liabilities on the part of the Board

of Education.

VI. Employer Information Report EEO-1

The Board of Education requires that each successful

bidder be liable for compliance with the provisions of Title

VII of the Civil Rights Act of 1964. In order to fully

comply with Title VII, a company must file Employer

Information Report EEO-1 with the Joint Report

Committee, 1800 G Street, NW, Washington, D.C. 20036.

Only companies that fall within the following categories

are required to file the Employer Information Report EEO-

1:

The entire company has at least 100 employees on the

payroll. The company is affiliated through centralized

ownership and/or centralized management, and the group

legally constitutes a single enterprise employing a total of

100 or more employees. If your company has already filed

an EEO-1 by virtue of supplying materials or services

under Federal Government Contracts, it is necessary to

submit only a copy of your most recent EEO-1 report to

the Department of Procurement. If you are filing a report

Commodity Codes

• NAICS 451140Musical Instrument and Supplies Stores
• NAICS 711130Musical Groups and Artists
• NAICS 711510Independent Artists, Writers, and Performers

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