Project Information

Bid Title

Plan Review Services

Issuing Agency

City of Indianapolis and Marion County

Location

Indiana

Published Date

Mar 20, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQual-1ABNS-2026-5

Original Source

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Project Description

Plan Review Services

RFQual-1ABNS-2026-5
Dept of Bus & Neighbrhood Serv

Due Date: April 16, 2026 at 12:00 PM

Purchasing Agent: Jacob Miller
Jacob.Miller@Indy.Gov
317-327-2143

Questions Due: April 2, 2026 @ 12:00 noon (EST)

NOTE! This is not a bid packet. Please click the document link below.

RFQual-1ABNS-2026-5.pdf

Posted March 20, 2026

Attachment Preview

City of Indianapolis and Marion County

Request for Qualifications

Estimated Release

Date

Request for

Qualifications

Reference Number

Request for

Qualifications Title

Agency

Agency Contact

Thursday, March 19, 2026

RFQual-1ABNS-2026-5

DBNS Plan Review Services RFQual

Department of Business and Neighborhood Services

Jacob W. Miller

Tel: (317) 327-2143

Email: jacob.miller@indy.gov

Questions & Answers

Request for

Qualifications

Electronic Submittal

Deadline

• The deadline to submit written questions is 12:00PM local

(Eastern) time on Thursday, April 2, 2026.

o All questions must be submitted in writing to

Jacob.Miller@Indy.Gov.

o There will be no response to questions that are not

submitted in writing by the deadline.

• Written responses, if any, will be provided by City via

addendum posted to: https://www.indy.gov/activity/opportunities-

to-become-a-vendor-for-bns no later than 12:00PM local (Eastern)

time on Friday, April 10, 2026.

• Only questions submitted in writing will be addressed via

addendum. Only responses via addendum shall be considered

official.

• Thursday, April 16, 2026 at 12:00PM noon Local Time (Eastern)

• Delivery by email only to jacob.miller@indy.gov

• Submissions received after the response deadline will not be

accepted. No exceptions.

Electronic Submissions Only

DBNS Plan Review Services RFQual

RFQual-1ABNS-2026-5

City of Indianapolis Request for Qualifications

DBNS Plan Review Services

Questions pertaining to the Request for Qualifications (RFQ) documents may be directed to

Jacob W. Miller, Chief Financial Officer, by email to jacob.miller@indy.gov, no later than Thursday, April 2, 2026 by

12:00PM Noon Local Time (Eastern).

NOTE: Any related addenda to this RFQ, including written answers to questions, will be posted

on the DBNS website https://www.indy.gov/activity/opportunities-to-become-a-vendor-for-bns as

well as the Purchasing Division’s official website at www.indy.gov/purch under the appropriate

project heading. Addenda will NOT be sent directly to vendors. Vendors will be responsible for

periodically checking this website for any related addenda up to and including the due date.

Vendors should print out, sign, and return written acknowledgement(s) with their RFQ. Failure to

sign and return the addenda may cause a response to be determined as non- responsive for

review purposes.

The City of Indianapolis and Marion County by and through the Department of Business and Neighborhood

Services is seeking Request for Qualifications (RFQ) submittals in regard to the contents herein. The City is

looking for a qualified consultant to provide technical plan review services.

1. General Information

The Division of Construction and Business Services within the Department of Business and Neighborhood

Services (DBNS) is looking for qualified consultants to provide technical plan review in relation to

permitting. Technical plan review in relation to this RFQ includes three scopes: 1) structural plan review for Class I

buildings; 2) technical plan review for stormwater drainage infrastructure and best management practices; and 3)

technical plan review for transportation infrastructure.

Due to the level of licensure and certification necessary to complete technical plan review, the City is seeking

partners to provide as-needed technical services for plan review. Partner(s) will be responsible for completing

technical plan review of permit applications (including construction plans) for Class I building construction, stormwater

drainage infrastructure, and transportation infrastructure to determine compliance with relevant regulations and

specifications. It is desirable for the potential partner(s) to be capable and knowledgeable in all three scopes,

however, it is not required, and should not hinder firms from responding to this RFQ in regard to one of the

components and not multiple.

This is a qualifications-based selection; submission of qualifications does not guarantee selection or award of work. It

serves only as a notice of interest and proposal of potential approaches. Pricing will not be requested as part of the

Statement of Qualifications.

2. Background

Program Background

DBNS is the permitting and inspection authority for construction projects in the City of Indianapolis. The City utilizes

both staff and consultants to complete plan review and permitting processes. The review team includes

approximately 30 in-house staff members, who – along with contracted technical review staff – are responsible for

DBNS Plan Review Services RFQual

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2

reviewing approximately 17,000 construction permits each year. In addition to standard technical review for structural,

drainage, driveway, and street permits, DBNS also offers limited accelerated review services based upon project

eligibility and team capacity. The primary function of the consultant firm is to provide technical plan review of permit

applications in order to confirm compliance with applicable code, regulation, and design specifications.

Upon assignment of a project, consultants are responsible for technical review of construction plans, documentation

of deficiencies, coordinating with the applicant and the internal review team to ensure that all comments on a given

plan set are addressed, and preparing a notice of technical approval once the plans are in compliance. The

consultant also provides real-time project updates via electronic communication and DBNS’ case management

system.

DBNS is currently implementing, in partnership with sister departments, the Streamline Indy initiative – a concerted

effort to reevaluate, update, and streamline development process in Marion County. Despite already achieving a

nearly 50% reduction in times to issuance in 2025, DBNS continues to place great emphasis on communication,

coordination, consistency, and efficiency in its permitting processes, and welcomes innovative approaches to working

with consultants in this RFQ.

Program Objectives

The goal of permitting and plan review is to ensure that all structural, drainage, driveway, and street permits issued

within Marion County meet building codes and regulatory requirements to ensure the safety and health of citizens of

Marion County. It also provides a means to document infrastructure assets, operations and maintenance

responsibility, and provides a record of private development for mapping, compliance, and future development

purposes.

3. Anticipated Scope of Work

Vendor will be responsible for performing technical plan review of each application to assess the application’s

compliance with applicable local, state, and federal standards relevant to the scope of the project and the scope

of the consultant’s review. More specifically, this includes:

• Serving as subject matter expert on code, statute, standards and specifications, and best practice in the

scope area

• Performing technical review to assess application/plan compliance with local, state and federal standards

• Researching information and reviewing plans, project narratives, technical reports, calculations, historical

context, and other supporting documentation

• Assessing proposed development plans in relation to the site, nearby environmental resources, and

surrounding development

• Preparing requests for information, notices of review, comment letters, and staff reports in relation to plan

review and compliance documentation

• Coordinating with DBNS internal staff and other City departments

• Communicating and liaising with permit applicants/other stakeholders

• Utilizing electronic software and communications systems, including case management software, to

perform the above tasks

• Providing technical consultation and project management support to the City in relation to cases under

review, including attending meetings with permittees and internal coordination meetings

• Offering consultation and coordination in relation to processing of requests for design variances on an

assigned project, statements of professional opinion in relation to enforcement and compliance

proceedings, and related permitting and compliance support when requested by the City.

The scope of review for structural permitting and plan review includes:

DBNS Plan Review Services RFQual

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3

• Indiana Building Code and Indiana Residential Code

• Indiana Mechanical Code, Electrical Code, and Plumbing Code

• Indiana Building Systems Code, Fire Prevention Code, and Fuel & Gas Code

• Indiana Energy Conservation Code

• Indiana Swimming Pool Code

• National Fire Protection Association Code

• City of Indianapolis ordinance and regulation, including Chapter 526 of the Revised Code

• All rules, laws, and standards as adopted by the State of Indiana Fire Prevention and Building Safety

Commission (or designee) in Title 675 of the Indiana Administrative Code

The scope of review for drainage permitting and plan review includes:

• Municipal Separate Storm Sewer Permit (specifically, construction and post-construction minimum control

measures)

• Indiana Construction Stormwater General Permit

• Applicable City of Indianapolis ordinances (561)

• Applicable City of Indianapolis regulations (DPW Stormwater Design and Construction Manual, DPW

Technical Specifications, DPW Design Memos, INDOT Standard Specifications)

The scope of review for transportation infrastructure permitting and plan review includes:

• Municipal Separate Storm Sewer Permit (specifically, construction and post-construction minimum control

measures)

• Indiana Construction Stormwater General Permit

• Applicable City of Indianapolis ordinances (441, 645, 691, 740-744)

• Applicable City of Indianapolis regulations (City of Indianapolis Thoroughfare Plan, DPW Transportation

Section Standards Manual, DPW Technical Specifications, DPW Design Memos, DMD Subdivision

Control Ordinance, INDOT Standard Specifications, Manual for Uniform Traffic Control Devices)

Responses should specifically address a respondent’s experience with each scope, ways in which the respondent

has performed similar services for other clients in the past, and propose models of work for how a partnership

could be structured. The City is particularly interested in assessing options that utilize staff augmentation models.

Cost information should be assembled in a separate Cost Proposal document, to be provided to the Department

of Business and Neighborhood Services upon request only after qualification is determined. Any vendor

submission of compensation/costs without the request of the Department will cause your submittal to be rejected.

4. Submission Requirements

All submittals must include the following:

4.1. Cover Letter

▪ Organization name, contact name, address, phone number, and email address. The cover letter

should document the organization’s capacity and intent to proceed without delay if selected for

this work.

4.2. Qualifications Criteria

▪ General Information – Responses to this portion should total no more than five (5) pages.

•

Description of the organization & team.

•

Organizational chart with names and titles.

•

Special certificates and/or licenses held by the organization.

DBNS Plan Review Services RFQual

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4

▪ Team Experience and Qualifications – Responses to this portion should total no more than five (5)

pages.

•

Detail each team member’s role on this project.

•

Firms must have at least one licensed professional engineer on staff.

•

Firms must have a minimum of two appropriately qualified plan reviewers for the

scope(s).

•

Plan reviewers must be qualified by license or certification to review structural and

infrastructure plan reviews.

• To be qualified for structural review, a plan reviewer must be certified

through the International Code Council as a Building Plans Examiner.

• Reviewers that hold additional certifications from ICC

(Building Official, Electrical Plans Examiner, Mechanical

Plans Examiner, Plumbing Plans Examiner, Accessibility

Plans Examiner, and/or Fire Inspector I and II) are

preferred.

• To be qualified for drainage and transportation infrastructure review, a

plan reviewer must have a degree in civil or construction engineering and

a stormwater certification in pollution prevention and construction/post-

construction best management practices.

• Pre-approved certifications that meet the stormwater

certification requirement include Envirocert CISEC, CPESC,

and CESSWI or NPDES Institute MS4CECI; equivalents

approved by the City in writing will also qualify.

• Reviewers that hold additional certifications relevant to

infrastructure review, such as CFM or INDOT certifications,

are preferred.

•

Office and staff local to the Central Indiana region are preferred.

4.3. Relevant Organizational Experience

▪ An outline of experience in performing similar services for each plan review service (as described

in the Anticipated Scope of Work) your firm wishes to provide. NOTE: A statement of interest is

not required for each service.

• The outline should include examples that demonstrate the firm’s relevant experience

and qualifications. Responses to this section should total no more than five (5) pages.

▪ Provide the firm’s proposed approach to the Anticipated Scope of Work, as described in Section

3, including but not limited to the staffing structure (traditional vendor engagement, on-site staff

augmentation, etc.,), and the number of staff available to achieve the scope. Responses to this

section should total no more than five (5) pages.

• Proposals may include multiple options for approach. If selected to proceed to the

interview stage of the procurement process, firms will be expected to provide cost

estimates for all proposed staffing structures.

▪ Three (3) business references; preference will be given to references where similarly requested

services were performed. Do not include references that are currently employed by City.

References should be formatted as follows:

• Name:

• Title:

• Address:

• Phone Number:

• Email Address:

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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