Project Information

Bid Title

26-F0008-ITB-SPC-E-RATE, CATEGORY 2 INTERNAL CONNECTION SERVICES AND COMPONENTS (FY26)

Issuing Agency

Fairbanks North Star Borough School District

Location

Alaska

Published Date

Jan 10, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

26-F0008-ITB-SPC-E-RATE, CATEGORY 2 INTERNAL CONNECTION SERVICES AND COMPONENTS (FY26)

26-F0008-ITB-SPC-E-RATE CATEGORY 2 INTERNAL CONNECTION SERVICES AND COMPONENTS (FY26)

Attachment Preview

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FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT

​

520 Fifth Ave. Fairbanks, AK 99701 (907) 452-2000 (907) 451-4465 [fax]

PUBLIC NOTICE

SOLICITATION NO: ITB# 26-F0008

The Fairbanks North Star Borough School District will receive bids for:

E-Rate, Category Two (2) Internal Connection services and components (Funding Year 2026)

Sealed bids will be accepted until 4:00pm (Alaska time), on 2/06/2026.

A non-mandatory pre-bid conference will be held at 9:00am, 1/22/2026.

Additional information, and related bid documents may be requested in person, by phone (907) 452-2000 x11341, or

by email to purchasing@k12northstar.org.

Questions concerning this procurement must be directed to the Purchasing Agent: Emily Proper

​

FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT

​

520 Fifth Ave. Fairbanks, AK 99701 (907) 452-2000 (907) 451-4465 [fax]

INVITATION TO BID

(ITB)

Solicitation No: 26-F0008

Greetings:

You are invited to submit your bids for:

E-Rate, Category Two (2) Internal Connection services and components (Funding Year 2026)

Sealed bids will be accepted until 4:00pm (Alaska time), on 2/06/2026, at which time they shall be opened and

publicly read aloud.

A non-mandatory pre-bid conference will be held at the FNSBSD Purchasing Office, (located at 520 Fifth Ave.

Fairbanks, AK 99701), at 9:00am, 1/22/2026. To Join via Zoom, (Meeting ID: 829 4140 4176, Passcode:

603784); go to: https://k12northstar-org.zoom.us/j/82941404176?pwd=b9XIdlayk6R4Yb4lsqe6HUSfQUljyA.1

Method of Award: LOT

This solicitation consists of the sections listed in the table of contents which will be incorporated into any resulting

contract.

This is a formal solicitation; only SEALED bids will be accepted. The “RFP” Bid Form & Offer shall be completed

and submitted in accordance with the instructions provided herein and signed by an officer authorized to bind the

company.

Sincerely,

Emily Proper

Purchasing Agent

TABLE OF CONTENTS

SECTION I - INSTRUCTIONS TO BIDDERS......................................................................... 1

SECTION II - CONDITIONS OF PURCHASE........................................................................ 7

SECTION III - SPECIAL TERMS AND CONDITIONS....................................................... 12

SECTION IV – “RFP” BID FORM AND OFFER.................................................................. 13

Attachments:

●​ Attachment 1 - Vendor Certification Form

​

1

SECTION I - INSTRUCTIONS TO BIDDERS​

TABLE OF CONTENTS FOR SECTION I

Clause

​ 1.​ AUTHORITY​

1

​ 2.​ BACKGROUND & PURPOSE​

1

​ 3.​ SOLICITATION REVIEW​

1

​ 4.​ INTERPRETATION OR REPRESENTATIONS​

2

​ 5.​ PRE-BID CONFERENCE​

2

​ 6.​ CONFLICTING TERMS​

2

​ 7.​ SOLICITATION FORMS​

2

​ 8.​ QUANTITIES​

2

​ 9.​ FIRM PRICING​

2

​ 10.​ SUBMITTING BIDS​

2

​ 11.​ LATE BIDS​

3

​ 12.​ PRICES​

4

​ 13.​ SPECIFICATIONS​

4

​ 14.​ ALTERNATE BIDS​

4

​ 15.​ WITHDRAWAL, MODIFICATION, OR CORRECTION OF BID​

4

​ 16.​ VENDOR TAX ID NUMBER​

4

​ 17.​ ACCEPTANCE OR REJECTION OF BIDS​

5

​ 18.​ AWARD OF CONTRACT​

5

​ 19.​ CONTRACT FUNDING​

5

​ 20.​ QUALIFICATIONS OF OFFERORS​

6

​ 21.​ RESPONSIVE BID​

6

​ 22.​ RESPONSIBLE OFFEROR​

6

​ 23.​ AGGRIEVED BIDDERS​

6

​ 24.​ BID PREPARATION COSTS​

6

​ 1.​

​ 2.​

AUTHORITY

This solicitation is issued pursuant to current Fairbanks North Star Borough School District Board

(“FNSBSD”, “School District”, “District”, or “Buyer”) Policy and Administrative Regulations.

BACKGROUND & PURPOSE

In accordance with the Universal Services E-Rate program, the Fairbanks North Star Borough School

District is seeking sealed bids for Category Two (2) Internal Connection services and components needed

to enable high-speed broadband connectivity, basic maintenance, and internal connections. By submitting

a proposal in response to this solicitation, the Service Provider agrees to the terms herein, and certifies their

compliance with the E-rate program.

This solicitation document outlines the specifications and procedures that apply to submission of a bid or

quotation, the evaluation of bids and quotations, and the award of a contract. The terms "solicitation",

"request for quotation" (RFQ), and "invitation for bids" (IFB), and “invitation to bid” (ITB) are used

interchangeably and have the same meaning in these instructions. The terms "offer", "bid", and "quotation"

all refer to a vendor's offer to sell at the prices specified on the “RFP” Bid Form and are used

interchangeably.

​ 3.​

SOLICITATION REVIEW

Offerors shall carefully review this solicitation for ambiguities. Offeror's comments concerning ambiguities

in this solicitation must be made in writing and received by the Buyer at least four (4) working days before

the due date. Such comments will allow time for an amendment to be issued, if one is required. Offerors

​

1

INSTRUCTIONS TO BIDDERS (CONT)

​ 4.​

​ 5.​

​ 6.​

​ 7.​

should send any such comments to the Buyer listed on the front of this solicitation. Offeror's protests based

upon any omissions, errors, or the content of this solicitation will be disallowed if not made known prior to

the solicitation opening.

INTERPRETATION OR REPRESENTATIONS

The FNSBSD assumes no responsibility for any interpretation or representations made by any of its officers

or agents unless interpretations or representations are incorporated in a written amendment to this

solicitation. No oral interpretation will be made to any Offeror as to the meaning of this solicitation or any

part thereof. Every request for such interpretation shall be made in writing to the Buyer. Oral explanations

or instructions given before the award of the contract will not be binding. Every interpretation made to an

offeror will be in the form of an amendment to this solicitation, but it shall be the offeror's responsibility to

make inquiry as to the amendments issued. All amendments shall become part of the contract and all

offerors shall acknowledge receipt of the amendments. Failure to acknowledge receipt of the amendment

may be cause for rejection of bids as non-responsive.

PRE-BID CONFERENCE

Pre-bid conferences are held to give bidders an opportunity to address deficiencies, defective specifications,

and other concerns contained in the solicitation document. The purpose is to question unclear aspects of

the solicitation documents, seek clarity regarding contractual obligations, and identify and resolve issues

that have the potential to cause delays or generate an award protest based on defective or ambiguous

specifications. Unless defective specifications are brought to the FNSB School District's attention at the

pre-bid conference, or as stated in the "Solicitation Review" clause, above, the terms of this solicitation

shall be deemed agreeable, and protests or appeals of award based on alleged defective specifications will

not be favorably considered.

CONFLICTING TERMS

In the event that either the Special Terms and Conditions (Section III), and “RFP” Bid Form & Offer

(Section IV) conflict with either the Conditions of Purchase (Section II) or the Instructions to Bidders

(Section I), Sections III and IV shall take precedence over Sections I and II of this solicitation.

SOLICITATION FORMS

a.​ Offerors will submit bids or quotations on the “RFP” Bid Form & Offer provided in Section IV.

Bids shall be signed in the designated field of the “RFP” Bid Form by an individual authorized to

bind the company submitting the bid. All alterations/corrections of the bid shall be initialed by the

signer of the bid.

b.​ Offerors shall also submit with their bid the completed and signed Vendor Certification Form, as

is applicable to the Federal E-rate program, and incorporated herein as Attachment 1.

​ 8.​

​ 9.​

​ 10.​

QUANTITIES

Unless otherwise specified herein, the School District intends to purchase the quantities indicated on the

“RFP” Bid Form. However, the School District's requirements may change prior to issuing a purchase

order and reserves the right, at no penalty, to increase or decrease quantities at its discretion to meet current

demands.

FIRM PRICING

Unless otherwise specified herein, the vendor shall hold prices bid good and firm for the duration of the

contract period.

SUBMITTING BIDS

Only SEALED bids may be submitted. Bids must be received prior to the specified date and time. SPAM

and/or robotic responses will not be considered valid bid responses and will be disqualified from

consideration.

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2

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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