Project Information

Bid Title

Human Resources Mentor and Consultant Services

Issuing Agency

Paradise Irrigation District

Location

California

Published Date

Oct 29, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-07

Original Source

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Bid Documents

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Project Description

Bid Number:	25-07
Bid Title:	Human Resources Mentor and Consultant Services
Category:	Request For Proposals (RFPs)
Status:	Open

Description: The Paradise Irrigation District (PID) invites qualified human resources professionals or consulting firms to submit proposals for Human Resources Mentor and Consulting Services. The selected consultant will partner with PID’s Human Resources (HR) & Payroll Manager (PR) to strengthen the District’s HR program, ensure compliance in all areas of human resources administration, and support managers through practical tools, training, and guidance. This engagement is designed to build capacity within the District’s HR function, standardize key HR processes, and create a comprehensive HR toolkit to promote consistent, compliant, and fair management practices. Publication Date/Time: 10/23/2025 10:00 AM Closing Date/Time: 11/24/2025 11:59 PM Related Documents: Human Resources Mentor And Consultant Services - Bid Documents and Specifications

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REQUEST FOR PROPOSALS (RFP)

Human Resources Mentor / Consultant Services

Paradise Irrigation District (PID)

Paradise, California

October 23, 2025

1. INTRODUCTION

The Paradise Irrigation District (PID) invites qualified human resources professionals or

consulting firms to submit proposals for Human Resources Mentor and Consulting

Services. The selected consultant will partner with PID’s Human Resources (HR) & Payroll

Manager (PR) to strengthen the District’s HR program, ensure compliance in all areas of

human resources administration, and support managers through practical tools, training,

and guidance.

This engagement is designed to build capacity within the District’s HR function,

standardize key HR processes, and create a comprehensive HR toolkit to promote

consistent, compliant, and fair management practices.

2. BACKGROUND

Paradise Irrigation District is a California special district providing water service to the

community of Paradise. The District continues to rebuild and professionalize its operations

following significant recovery and modernization efforts. PID maintains a small,

collaborative workforce and values transparency, accountability, and integrity in all aspects

of public service.

The District’s Human Resources (HR) & Payroll Manager (PR) oversees recruitment,

benefits, payroll, labor compliance, employee relations, and risk management. To enhance

organizational performance and compliance, PID seeks a consultant experienced in

public-sector human resources, labor relations, and manager training to serve as both a

mentor and strategic partner.

3. SCOPE OF WORK

The consultant will work collaboratively with the Human Resources (HR) & Payroll Manager

(PR), both onsite and remotely as needed, as well as with District leadership to accomplish

the following objectives:

A. HR Program Development and Compliance

• Conduct a review of current HR systems, policies, and procedures for compliance

with California and federal employment laws, including FMLA, CFRA, ADA, FLSA,

and Cal/OSHA.

• Develop and implement a District-wide HR compliance calendar and audit

checklist.

• Develop and implement procedures on interactive process procedures, family leave

management, and reasonable accommodation documentation.

• Develop procedures to support consistent application of discipline and ensure

compliance with applicable MOU provisions.

B. HR Toolkit for Managers

• Design and produce an HR Manager Toolkit to support consistent supervisory

practices, including:

o Templates and guidance for performance evaluations.

o Disciplinary action forms, checklists, and documentation protocols.

o Leave of absence tracking tools.

o Training logs and completion tracking templates.

o Quick-reference summaries of employee rights and manager

responsibilities.

• Develop supporting forms, letters, and checklists to standardize HR transactions

and documentation across departments.

C. Employee Handbook and Policy Development

• Review and update the existing employee handbook or develop a new one to align

with current laws, MOUs, and District values.

• Ensure policies address workplace conduct, leaves, benefits, discipline,

confidentiality, safety, and performance expectations.

• Provide clear, plain-language explanations to enhance employee understanding and

reduce risk.

D. Mentorship and Professional Development

• Serve as a mentor and advisor to the Human Resources (HR) & Payroll Manager

(PR), offering professional guidance on complex HR issues.

• Provide structured mentoring sessions focused on developing long-term HR

leadership capacity.

• May offer coaching or short workshops for supervisors on topics such as

documentation, evaluations, and corrective action.

E. Training and Evaluation Systems

• Provide guidance on the development of a training tracking system or framework to

record, monitor, and report required employee certifications, safety trainings, and

professional development activities.

• Assist in modernizing the performance evaluation process to ensure consistency,

fairness, and alignment with District goals and values.

• Develop evaluation forms, scoring criteria, and documentation standards.

4. DELIVERABLES

The consultant will provide:

1. HR Program Assessment Report with prioritized compliance and improvement

recommendations.

2. HR Manager Toolkit containing templates, forms, and guides.

3. Updated Employee Handbook (or new draft).

4. Performance Evaluation and Discipline Framework with associated tools.

5. Review of or Development of a Training Tracking System or template.

6. Mentorship Plan and Session Summaries documenting progress.

7. Final HR Capacity-Building Report summarizing achievements and recommended

next steps.

5. QUALIFICATIONS

• Minimum five years of professional HR experience in or consulting for California

public agencies.

• Strong understanding of public-sector labor relations, and applicable employment

law.

• Demonstrated expertise in employee discipline, evaluation systems, and policy

development.

• Experience working with unions and advising management on MOU application.

• Certifications such as SHRM-CP, PHR, or CalPELRA Labor Relations Academy

preferred.

• Excellent communication, facilitation, and mentoring skills.

6. PROPOSAL SUBMISSION REQUIREMENTS

Proposals must include:

1. Cover Letter expressing interest and understanding of the project.

2. Firm or Consultant Background and experience summary.

3. Approach and Work Plan detailing methodology, deliverables, and timeline.

4. Qualifications and Key Personnel (with resumes).

5. Cost Proposal, specifying hourly rates, retainer options, or fixed-fee pricing.

7. TERM AND BUDGET

The anticipated contract term is six to twelve months, with an option to extend based on

performance and need. The budget will be determined through negotiation based on

proposed scope and available funds.

8. SUBMISSION DEADLINE

Proposals must be submitted electronically (PDF) by November 24, 2025 to:

Mickey Rich, Assistant District Manager

Paradise Irrigation District

Email: mrich@paradiseirrigation.com

Subject Line: “RFP – HR Mentor/Consultant Services”

9. QUESTIONS

Questions must be submitted in writing to the contact above no later than November 10,

2025. PID reserves the right to modify or cancel this RFP and to accept or reject any or all

proposals.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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