Project Information

Bid Title

GSA-008-26 12-MONTH LEASE AGREEMENT FOR MULTIFUNCTION COLOR COPIER/PRINTER/SCANNER/FAX

Issuing Agency

Guam General Services Agency (GSA)

Location

Guam

Published Date

Feb 12, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

GSA-008-26 12-MONTH LEASE AGREEMENT FOR MULTIFUNCTION COLOR COPIER/PRINTER/SCANNER/FAX

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INVITATION FOR BID

12-MONTH LEASE AGREEMENT FOR MULTIFUNCTION

COLOR COPIER/PRINTER/SCANNER/FAX

No. GSA-008-26

ISSUED BY:

ISSUE DATE:

SUBMISSION DEADLINE:

BID OPENING DATE:

General Services Agency

Suite 230, 2nd Floor ITC Building

590 South Marine Corps Drive,

Tamuning, Guam 96913

Friday, February 13, 2026

Friday, March 6, 2026, 10:00 AM

Friday, March 6, 2026, 10:05 AM

NAME AND LOCATION OF PROJECT(S): Guam Environmental Protection Agency

___________________________

ANDRIANA QUITUGUA

Acting Chief Procurement Officer

Page 1 of 47

INVITATION FOR BID No. GSA-008-26

12-Month Lease Agreement for Multifunction Color

Copier/Printer/Scanner/Fax

SPECIAL REMINDER TO PROSPECTIVE BIDDERS

Bidders are reminded to read the Sealed Bid Solicitation and Instructions, and General Terms and Conditions attached to the

IFB to ascertain that all of the following requirements checked below are submitted in the bid envelope, in duplicate, at the

date and time for bid opening.

Registration for the Invitation for Bid (IFB) Packet will be available at General Services Agency,

Suite 230, 2nd Floor ITC Building 590 South Marine Corps Drive, Hagåtña, Guam;

and on the GSA website at www.gsa.doa.guam.gov.

From: Friday, February, 13, 2026

To: Friday, March 6, 2026

Deadline for Submission of Written Questions and Concerns must be e-mailed to

bids@gsadoa.guam.gov.

Friday, February 20, 2026, 5:00 PM

Chamorro Standard Time (CHST)

Deadline for Submission of Bid

Bid Opening (Open to the Public)

Location: General Services Agency, Suite 230, 2nd Floor ITC Building,

590 South Marine Corps Drive, Tamuning, Guam

Bid Guarantee (15% of Bid Amount) may be in the form of:

(Reference #11 on the General Terms and Conditions)

a. Cashier’s Certified Check

b. Surety Bond – Valid only if accompanied by:

1. Current Certificate of Authority issued by the Insurance Commissioner,

2. Power of Attorney issued by the Surety to the Resident General Agent, only when

the Surety is a foreign or alien corporation.

3. Power of Attorney issued by two (2) major officers of the Surety to whoever is

signing on their behalf, only when the Surety is a foreign or alien corporation.

Friday, March 6, 2026, 10:00 AM ChST

Friday, March 6, 2026, 10:05 AM ChST

2026,

10:05, ChST

Submission Required

Brochures/Descriptive Literature

Submission Required

Affidavit Disclosing Ownership, Influence, Commissions and Conflicts of Interest (Required by

5GCA §5233 as amended by P.L. 36-13 (4/9/2021)

a. Date of signature of the person authorized to sign the bid and the notary date must be

within thirty (30) days. Failure to comply with this requirement shall render the bid

non-responsive and is subject to rejection.

Other Requirements: Affidavit re Ethical Standards, Affidavit re No Gratuities or Kickbacks,

Special Provision; Restriction Against Sexual Offenders, Affidavit D.O.L. Wage Determination,

Affidavit re Non-Collusion, Affidavit re Contingent Fees

a. Date of signature of the person authorized to sign the bid and the notary date must be

within thirty (30) days. Failure to comply with this requirement shall render the bid

non-responsive and is subject to rejection.

Submission Required

Submission Required

Current Business License, Contractor’s License, Specialty License,

in reference to supplies or services for this bid must be submitted prior to an award.*

*A Business License, Contractor’s License, Specialty License is not required in order to submit a

bid, but is a pre-condition for award and entering into a contract with GSA.

Required Prior to an Award

This reminder must be signed and returned in the bid envelope together with the bid. Failure to comply with the above

requirements may be cause for disqualification and rejection of the bid.

DOA 132 Re (Revised as of 10/15/2025)

_______________________________________

Bidder Representative’s Signature / Date

Page 2 of 47

INVITATION FOR BID No. GSA-008-26

ACKNOWLEDGEMENT RECEIPT FORM

Please be advised that to be considered a prospective bidder you must fill out this Acknowledgement

receipt form. Please submit form by email to bids@gsadoa.guam.gov

Acknowledgement Receipt Form must be submitted no later than three (3) days upon receipt of IFB

package.

Company/Firm

Name

Signature

Date

Time

Contact Number

Contact Person regarding IFB

Title

E-Mail Address

Address

________________________________________

________________________________________

________________________________________

________________________________________

________________________________________

________________________________________

________________________________________

________________________________________

________________________________________

________________________________________

Note: GSA recommends that prospective bidders register current contact information with GSA to ensure

they receive any notices regarding any changes or update to the IFB. GSA will not be liable for failure to

provide notice to any party who did not register current contact information.

Reference: Page 13 of 47 #2(e) – No Entitlement to Preparation Costs – the bidder expressly waives any

right it may have against the government for any expenses incurred in connection with the preparation of

its bid.

Reference: Page 13 of 47 #2(f) – Bidder must clearly indicate compliance in the “Bidding On/Remarks”

column for all listed specifications or requirements. Failure to indicate compliance shall render the

bid non-responsive and is subject to rejection.

Reference: Page 13 of 47 #5 – Acknowledgment of Amendments to Solicitations – Receipt of an

amendment to a Solicitation by a bidder must be acknowledged by signing an acknowledgment of

receipt of the amendment. Such acknowledgment must be received prior to the hour and date specified

for receipt of bids.

Page 3 of 47

EDWARD M. BIRN

Director (Direktot)

RENA K. BORJA

Deputy Director (Sigundo Direktot)

GENERAL SERVICES AGENCY

(Ahension Setbision Hinirat)

Telephone (Telifon): (671) 475-1705/1706

Invitation for Bid Form and Contract

LOURDES A. LEON GUERRERO

Governor (Maga’håga)

JOSHUA F. TENORIO

Lt. Governor (Sigundo Maga’låhi)

Invitation for Bid:

GSA-008-26

Bid For:

12-Month Lease Agreement for Multifunction Color

Copier/Printer/Scanner/Fax

Type of Contract:

Firm Fixed-Price Contract

Specification(s):

See Attached

Terms and Conditions:

See Attached

Destination:

Guam Environmental Protection Agency (GEPA)

Required Delivery Date: 90 Days Upon Receipt of Purchase Order. For a period of one (1) year with the option

to renew on a year to year basis for an additional four (4) years with no change in monthly rate throughout the duration of the

lease term upon the availability of funds. (Extensions and renewals will be at the “Sole Discretion of the Government”.)

The undersigned offers and agrees to furnish within the time specified, the articles and services at the price stated opposite the respective items

listed on the schedule provided, unless otherwise specified by the bidder. In consideration to the expense of the Government in opening,

tabulating, and evaluating this and other bids, and other considerations, the undersigned agrees that this bid remain firm and irrevocable within

90 calendar days from the date opening to supply any or all the items which prices are quoted.

NAME AND ADDRESS OF BIDDER:

____________________________________

____________________________________

____________________________________

SIGNATURE AND TITLE OF PERSON

AUTHORIZED TO SIGN THIS BID:

___________________________________

THIS SECTION IS FOR GENERAL SERVICES AGENCY USE ONLY –

DO NOT SIGN UNLESS DIRECTED.

CONTRACT NO.: ___________________ AMOUNT:_______________________ DATE:____________________

Item No(s). Awarded:_____________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

NAME AND ADDRESS OF CONTRACTOR:

______________________________________

______________________________________

______________________________________

PROCUREMENT OFFICER:

SIGNATURE AND TITLE OF PERSON

AUTHORIZED TO SIGN THIS CONTRACT:

______________________________________

ANDRIANA QUITUGUA

Acting Chief Procurement Officer

Page 4 of 47

CONTRACT TERMS AND CONDITIONS

GSA-008-26

12-Month Lease Agreement for Multifunction Color Copier/Printer/Scanner/Fax

Article I - Prohibitions

1. Representation Regarding Gratuities and Kickbacks

The bidder, offeror, or contractor represents that it has not violated, is not violating, and promises that it will not violate the

prohibition against gratuities and kickbacks set forth in §11206 (Gratuities and Kickbacks) of the Guam Procurement

Regulations.”

2. Representation Regarding Contingent Fees

The contractor represents that it has not retained a person to solicit or secure a territorial contract upon an agreement or

understanding for a commission, percentage, brokerage, or contingent fee, except for retention of bona fide employees or

bona fide established commercial selling agencies for the purpose of securing business.

3. Representation Regarding Ethical Standards for Government Employees and Former Government Employees

The bidder, offeror, or contractor represents that it has not knowingly influenced and promises that it will not knowingly

influence a government employee to breach any of the ethical standards set forth in 5 GCA Chapter 5 Article 11 (Ethics in Public

Contracting) of the Guam Procurement Act and in Chapter 11 of the Guam Procurement Regulations.

4. Restriction Against Contractors Employing Convicted Sex Offenders From Working at Government of Guam Venues

(1) no person providing services on behalf of the contractor has been convicted of a sex offense under the provisions of

Chapter 25 of Title 9 GCA or an offense as defined in Article 2 of Chapter 28, Title 9 GCA, or an offense in another

jurisdiction with, at a minimum, the same elements as such offenses, or who is listed on the Sex Offender Registry; and

(2) if any person providing services on behalf of the contractor is convicted of a sex offense under the provisions of Chapter

25 of Title 9 GCA or an offense as defined in Article 2 of Chapter 28, Title 9 GCA or an offense in another jurisdiction with,

at a minimum, the same elements as such offenses, or who is listed on the Sex Offender Registry, that such person will

be immediately removed from working at said agency and that the administrator of said agency be informed of such

within twenty-four (24) hours of such conviction.

Article II - Delivery and Warranty

5. Required Delivery Date.

The Awardee shall complete delivery and installation of the machine(s) within ninety (90) days of receipt of purchase order.

6. Period of Performance.

The period of performance shall commence upon successful installation and acceptance of the machine(s) by the using agency.

7. Term of Contract.

The Awardee shall provide the goods and/or services for a period of one (1) year (the “initial term”).

8. Extension of Initial Term.

Upon completion of the initial term of this contract, there shall be an option to renew for additional four (4) years, on a year

to year basis with no change in unit cost throughout the duration of this contract, subject to the availability of funds.

(Extensions will be at the “Sole Discretion of the Government.”)

9. Machine Replacement Guarantee.

If not satisfied with the performance throughout the lease term, an equal or comparable replacement device will be provided

at no additional charge upon approval from the using agency and the General Services Agency (GSA).

Page 5 of 47

Commodity Codes

• NAICS 423420Office Equipment Merchant Wholesalers
• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 811212Computer and Office Machine Repair and Maintenance

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