Project Information

Bid Title

Consulting-Grant Writing

Issuing Agency

State Government of Arkansas

Location

Arkansas

Published Date

Apr 28, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

SAC-RFP-2526001

Original Source

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Bid Documents

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Project Description

Current Solicitations

Bid Information Bid Number: SAC-RFP-2526001 Agency: South Arkansas College Opening Date & Time: 05/14/2026 02:00 PM CDT Description: Consulting-Grant Writing Buyer's Email: aedolden@southark.edu

Bid Documents PDF XLS Other Web SAC-RFP-2526001 - RFP

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1

Request for Proposal

SAC-RFP-25-26-001

Issued by:

South Arkansas College

Allison Dolden, Procurement Manager

421 West Wesson St. * P.O. Box 7010

El Dorado, AR 71730

870-864-7162

Proposal Name: Federal Grant Writing Services

ISSUE DATE: April 28, 2026

SAC-RFP-25-26-001 Federal Grant Writing Services

2

Federal Grant Writing Services

Acknowledgment of Receipt

Please fill in the requested information below as acknowledgment that you have received the

Request for Proposal noted above. If your firm is interested in participating, this sheet should be

completed and returned, emailed, or faxed to South Arkansas College, Procurement Office, Attn:

Allison Dolden, aedolden@southark.edu, 421 West wesson St. or P.O. Box 7010,

El Dorado, AR 71730, Fax: 870-875-7257. By doing this, we will be able to provide notification

to you of any addenda to the RFP.

Name of Firm: ________________________________________________________________

________________________________________________________________

Fax #: ______________________________ Tel. #: ________________________________

_____ YES, Our Company does have an interest in responding.

_____ NO, Our Company does not have an interest in responding.

Name: (Print) __________________________ Title: _________________________________

Signature: ______________________________________ Date: ________________________

Email Address: _______________________________________________________________

SAC-RFP-25-26-001 Federal Grant Writing Services

3

TABLE OF CONTENTS

SECTION 10 ADMINISTRATIVE OVERVIEW

5

10.1

Background

5

10.2

Purpose

5

10.3

Issuing Officer

6

10.4

Contract Administrator

6

10.5

Anticipated Procurement Timetable

6

10.6

Submission of Proposals

6

10.7

Presentation

7

10.8

Rejection of Proposals

7

10.9

Contracting Condition

7

10.10

Public Opening of Proposals

7

10.11

Proprietary Information/Open Records

7

10.12

Contract Awarding and Signing

8

10.13

Payment and Invoice Provisions

8

10.14

Proposal Evaluations

8

10.15

Vendor Performance Standards

8

SECTION 20 SCOPE

8

20.1

Purpose

8

20.2

Functional Specifications

8

SECTION 30 REQUIREMENTS

9

30.1

Evaluation Criteria

9

30.2

Company History and Expertise

9

30.3

References

10

30.4

Price

10

SECTION 40

40.1

40.2

40.3

40.4

40.5

40.6

40.7

40.8

TECHNICAL AND BUSINESS PROPOSAL

10

Introduction

10

Transmittal Letter

11

Appendix

11

Executive Summary

11

Vendor’s Background and Experience

11

Price Proposal

12

Independent Price Determination Certification Statement 12

Bid Price Certifying Statements and Bid Price

12

SECTION 50 GENERAL TERMS AND CONDITIONS

12

50.1

Legal Considerations

12

50.2

Public Disclosure

12

50.3

Ethical Standards Law

12

50.4

Term of the Contract

12

50.5

Termination of Contract

13

50.5.1

Termination for Default

13

SAC-RFP-25-26-001 Federal Grant Writing Services

4

50.5.2

Termination for Convenience

13

50.5.3

Termination for Unavailability of Funds

14

50.6

Severability

14

50.6.1

Termination of Claims

14

50.7

Vendor as Independent Contractor

14

50.8

Force Majeure

15

50.9

Disputes

15

50.10

Confidentiality of Information

15

50.11

Public Disclosure

15

50.12

Inspection of Work Performed

15

50.13

Subcontracts

15

50.14

Indemnification

16

50.15

Assignment

16

50.16

Employment Practices

16

50.17

Waiver

17

50.18

State Property

17

50.19

Contract Severability

17

50.20

Attorney’s Fees

17

50.21

Environmental Protection

17

50.22

Liability

18

50.23

Record Retention

18

50.24

Access to Vendor’s Records

18

SECTION 60 Standard Terms & Conditions

18

SECTION 70

70.1

70.2

70.3

70.4

70.5

70.6

70.7

70.8

70.9

70.10

70.11

70.12

Procurement

24

Rules of Procurement

24

Point of Contact

24

Written Questions Concerning the Request for Proposals 24

Requests for Proposals Amendments

24

Cost of Preparing Proposals

24

Disposition of Proposals

24

Proposal Amendments and Rules of Withdrawal

25

Acceptance of Proposals

25

Evaluation of Proposals

25

Award Notice

25

Protest of Award

25

Vendor Performance Standards

26

APPENDIX A

Official Pricing Sheet

26

APPENDIX B

Independent Price Determination Certification Statement

27

APPENDIX C

Bid Price Certifying Statement

28

SAC-RFP-25-26-001 Federal Grant Writing Services

5

Federal Grant Writing Services

Section 10 Administrative Overview

10.1 Background

South Arkansas College (SouthArk) is an open-enrollment public, two-year college located in downtown

El Dorado, Arkansas, and accredited by the Higher Learning Commission (HLC).

SouthArk was established by a vote of the citizens of Union County on March 31, 1992. Voters approved

forming a community college district for the county, merging Oil Belt Technical College and Southern

Arkansas College-El Dorado Branch, to form a comprehensive community college. The college’s

designated service area includes not only Union County but also Bradley, Ashley, and Chicot Counties.

The College promotes accessibility through low tuition, scholarships, financial aid, concurrent

enrollment, adult education, developmental courses, and a wide range of student services designed to

promote success. The College is an integral part of community life in El Dorado through its educational

programs, cultural events, programs for business and industry, partnerships with K-12 and higher

education institutions, and promotion of area economic development.

SouthArk offers associate degrees and certificates in the areas of career and technical education, arts and

sciences, and health science. For students who are planning to transfer to a four-year college, SouthArk

offers the associate of arts degree. SouthArk’s workforce programs are designed with industry-driven

curriculum and specialized accreditation. Articulation agreements with area universities also allow for

seamless credit transfer.

SouthArk’s west campus is home to programs for general education, business and technology, and health

care. At the heart of the main campus is Heritage Plaza, a green space for students to meet and relax

between classes. Across the street, the El Dorado Conference Center, managed by the college, is also the

home of the SouthArk’s Student Center where students’ enrollment, registration, and support needs are

met.

SouthArk’s east campus offers career technical programs for high school and post-secondary students.

Non-credit classes at this site meet the workforce needs of local employers and the interests of the

community. SouthArk also has approved educational sites in Warren and Little Rock. Beyond the

traditional classroom, SouthArk has an extensive online course and program presence whereby a student

can earn an associate of arts completely online. Many other degree and certificate programs can be

completed primarily or entirely through online courses.

With the combination of quality faculty, staff, innovative teaching, and first-rate facilities, SouthArk

continues to make excellent education and workforce training available and affordable for the people of

south Arkansas.

College Mission

South Arkansas College promotes excellence in learning, teaching, and service; provides lifelong

educational opportunities; and serves as a cultural, intellectual, and economic resource for the community.

10.2 Purpose

South Arkansas College (the “College” or “SouthArk”) is issuing this Request for Proposal (“RFP”) for

the purpose of: Technical Services for Federal Grant Writing.

SAC-RFP-25-26-001 Federal Grant Writing Services

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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