Project Information

Bid Title

RFP 2026-010 Integrated Work Management Solution

Issuing Agency

University of Maine

Location

Maine

Published Date

Jan 22, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-010

Original Source

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Bid Documents

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Project Description

bid #	due date	due time	commodity	attachments	addenda
2026-010	06-Mar-2026	11:59 pm	RFP 2026-010 Integrated Work Management Solution	RFP 2026-010 Submission Form Package RFP 2026-010 Appendix D: Master Agreement RFP 2026-010 Cost Template RFP 2026-010 Solution Requirements	No addenda file(s) available

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Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

Integrated Work Management Solution

RFP #2026-010

Issued Date: January 22, 2026

Response Deadline Date/Time: March 6, 2026, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DL: IWMS - RFP#2026-010

Response Contact Information:

Email: UMSResponses@maine.edu

Request for Proposal (IT) – IWMS Solution

Dated: January 22, 2026

Contents

1.0 INTRODUCTION...................................................................................................................... 3

1.1 Definitions, Background, Purpose and Specifications............................................... 3

1.2 General Information........................................................................................................... 7

1.3 General Submission Provisions ................................................................................... 11

2.0 EVALUATION AND AWARD PROCESS ........................................................................... 14

2.1 Evaluation Criteria ........................................................................................................... 14

2.2 Award ................................................................................................................................. 16

2.3 Tie Bids .............................................................................................................................. 16

2.4 Negotiations...................................................................................................................... 16

2.5 Award Protest ................................................................................................................... 16

3.0 RESPONSE FORMAT REQUIREMENTS........................................................................... 17

3.1 General Format Instructions.......................................................................................... 17

3.2 Response Format Instructions...................................................................................... 17

University of Maine System RFP

Rev. 08/16/2023

Page 2 of 18

Request for Proposal (IT) – IWMS Solution

Dated: January 22, 2026

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1

Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Maine at Augusta

Founded in 1965, the University of Maine at Augusta transforms the lives of

students of every age and background across the State of Maine and beyond

through access to high-quality distance and on-site education, excellence in

student support, civic engagement, and professional and liberal arts programs.

UMA is the third largest public university in Maine. A leader in distance education,

UMA has a statewide presence with two campuses in Augusta and Bangor, eight

UMA Centers from Saco to Houlton, and 32 course receive sites across Maine.

Flexible modalities, with classes onsite, online, through video conference,

Interactive Television, and at UMA Centers allow its students to take classes, while

keeping work and family commitments. While UMA has a traditional-aged cohort,

two-thirds of its students are over 25 years old. Over 50% of UMA’s students are

first generation and 72% are Pell Grant eligible. These students are motivated to

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Request for Proposal (IT) – IWMS Solution

Dated: January 22, 2026

make a positive change in their lives by pursuing a college degree. With its multiple

locations and long-term expertise in online and distance learning, UMA is generally

considered the university of choice for Mainers of all ages who want to attend

college without uprooting their lives.

The University of Maine at Augusta (UMA) operates two campus locations

(Augusta and Bangor) and six off-campus centers with a total of 26 buildings

consisting of 368K square feet.

University of Maine at Farmington

The University of Maine at Farmington is the birthplace of public higher education

in Maine and has earned a national reputation for excellence. Established in 1864,

it is a small, selective public liberal arts college, serving primarily full-time,

traditional-age undergraduates in a residential setting. UMF offers quality

programs in teacher education, human services, arts and sciences and

professional studies. At Farmington, students feel connected, deeply woven in the

roots of the community. Through hands-on learning, the sharing of ideas, debating

of issues and pursuit of research, our professors become an active part of their

student’s lives helping them engage and succeed in a place where they are valued,

inspired and empowered. Located in the foothills of the mountains of western

Maine, UMF offers the perfect mix of the active outdoor lifestyle with the

quintessential New England college town. With enrollment at around 1,800 full-

time students, UMF is about the same size as many of New England’s most

selective private colleges and offers many of the same advantages, yet at a very

affordable price—providing a tremendous college value in a spectacular natural

setting.

The University of Maine at Farmington is immediately adjacent to the historic

downtown Farmington, ME with approximately 800,000 square feet of space

spread across 42 buildings.

University of Maine at Fort Kent

Founded in 1878, the University of Maine at Fort Kent is a unique learning

institution perfect for people seeking a rural scholastic atmosphere of modern

academic standards combined with an eclectic mix of rugged outdoor vistas and

access to cosmopolitan epicenters across two countries. The learning

opportunities at UMFK have become a model of a "destination university" that

other New England campuses attempt to emulate. Strong academic programs

include associate and bachelor’s degrees in disciplines such as nursing, business,

biology, forestry and cybersecurity among others. The student body at UMFK

numbering 1,500, has a higher percentage of international students than any other

university in New England, allowing immersion in a cultural opportunity that is

unique in the world. UMFK enjoys national recognition for quality and value as well

as championships in men’s and women’s soccer.

The University of Maine at Fort Kent campus includes 19 buildings, totaling

169,000 gross square feet.

University of Maine

The University of Maine, founded in Orono in 1865, is the state's land grant and

sea grant university. As the state’s only public research university, UMaine has a

statewide mission of teaching, research and economic development, and

community service. UMaine is among the most comprehensive higher education

institutions in the Northeast with nearly 100 majors and academic programs. It

attracts students from Maine and 49 other states, and more than 60 countries. It

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Request for Proposal (IT) – IWMS Solution

Dated: January 22, 2026

currently enrolls more than 11,400 undergraduate and graduate students who can

directly participate in research, working with world-class scholars. UMaine offers

more than 100 degree programs through which students can earn graduate

certificates, master's, doctoral or professional science master's degrees. The

university promotes environmental stewardship, with substantial efforts campus

wide aimed at conserving energy, recycling and adhering to green building

standards in new construction.

UMaine is a state-wide enterprise; comprised of 374 buildings and 4.3 million

square feet at its main campus at Orono, its regional campus in Machias, and

multiple sites across the state.

University of Maine at Machias

The University of Maine at Machias is a regional campus of the University of Maine.

With its environmental liberal arts core, distinctive baccalaureate programs and

student-centered community, UMM creates enriching educational opportunities

that prepare graduates for professional success and lifelong engagement. It offers

15 undergraduate degree programs that serve approximately 800 students. Small

class sizes and hands-on learning define the academic experience at Maine's

coastal university, where there is a shared commitment to exploration, leadership,

collaboration and interdisciplinary problem solving. UMM’s applied research and

community outreach contribute to the quality of life and economic development in

Down East Maine and beyond.

University of Maine at Presque Isle

For more than a century, the University of Maine at Presque Isle has been helping

students find their path to great professional careers, providing its 1,100 traditional

and non-traditional students from all areas of the state, country, and world with life-

changing opportunities in a caring, small-university environment. UMPI combines

liberal arts and selected professional programs and serves as a cultural and

educational resource for the entire region. The campus sits on 150 acres

surrounded by the rolling hills and potato fields of northern Maine and strives to be

the region’s premier learning institution while helping to stimulate cultural and

economic development in Aroostook County and the State of Maine. The

University serves as an educational and cultural center for the area and its facilities

are utilized for lectures, programs, concerts, dance performances, exhibits, and

plays that benefit the entire region.

The University of Maine at Presque Isle campus sits on 150 with 18 buildings

totaling 253,626 gross square feet.

University of Southern Maine

Known for its academic excellence and student focus, the University of Southern

Maine (USM) is a community-engaged university taking advantage of its three-

campus location in the economic and cultural heart of Maine to provide unmatched,

authentic, hands-on learning experiences. This gives our graduates a leg up in

launching their careers while at the same time meeting the workplace needs of our

region and state.

Our significant financial and academic support provides our students access to a

high quality education, helps ensure their success once they are here and enables

them to pursue and realize their dreams upon graduation.

University of Maine System RFP

Rev. 08/16/2023

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541618Other Management Consulting Services

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