Project Information

Bid Title

Comprehensive Generator Services (Annual Contract) Buyer: Gerardo Arias-Chong Addendum No. 1 Addendum No. 2 Addendum No. 3

Issuing Agency

Consolidated Government of Columbus

Location

Georgia

Published Date

Feb 27, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB No. 26-0023

Original Source

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Project Description

SOLICITATION NUMBER	DESCRIPTION		DUE DATE
RFB No. 26-0023	Comprehensive Generator Services (Annual Contract) Buyer: Gerardo Arias-Chong Addendum No. 1 Addendum No. 2 Addendum No. 3		March 11, 2026 (No later than 2:30 PM)

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COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

Date: January 09, 2026

1111 FIRST AVENUE, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087 | www.columbusga.org

REQUEST FOR

BIDS

Qualified vendors are invited to submit sealed bids, subject to conditions and instructions

as specified for the furnishing of:

RFB No: 26-0023

COMPREHENSIVE GENERATOR SERVICES

(ANNUAL CONTRACT)

GENERAL

SCOPE

It is the intent of the Columbus Consolidated Government to establish an annual contract

with a qualified licensed contractor to provide, maintain and/or repair generators at

various locations The contract term shall be for three (3) years with the option to renew

for two (2) additional twelve-month periods.

February 18, 2026 - 2:30 PM (Eastern)

DUE DATE

NON-

MANDATORY

SITE VISIT

Responses must be submitted via DemandStar on or before the due date. A virtual opening will

be held during the 3:00 PM hour of the due date. Responding vendors are not required but are

invited to attend the opening.

If you wish to attend the virtual opening, use one of the Microsoft Teams meeting options: Click

here to join the meeting or call in (audio only) +1 478-239-0725,,855808406# United States, Macon

Phone Conference ID: 855 808 406# Find a local number | Reset PIN. Note: Columbus

Consolidated Government is not responsible for technical issues that may arise during the virtual

opening.

A Non-Mandatory Site Visit is scheduled for Tuesday, February 3, 2026, beginning at 9:00

AM. Vendors shall convene at the Columbus City Hall (1111 First Avenue, Columbus, Georgia

31901) by the rollup doors (on first Avenue side of the building next to the free Public Parking

entrance). The Site Visit consist of five (5) locations: City Hall (1111 First Avenue), Government

Center, Government Center Annex (420 10th Street); Fire Station 11 (4625 Warm Springs Road);

and the Radio Tower located at 2135 Garfield Drive. Prospective Bidders are strongly

encouraged to attend the site visit.

BID SUBMISSION See Appendix A for Submission Requirements, Submission Requirements Checklist, and

REQUIREMENTS DemandStar Registration and Submission Instructions.

ADDENDA

“NO BID”

RESPONSE

IMPORTANT INFORMATION

Any and all addenda will be posted on the Purchasing Division’s web page, at

https://www.columbusga.gov/finance/purchasing/docs/opportunities/Bid_Opportunities.htm.

It is the vendors’ responsibility to periodically visit the web page for addenda before the

due date and prior to submitting a quote.

Refer to the form on page 3 if you are not interested in this invitation.

Andrea J. McCorvey

Purchasing Division Manager

RFB No. 26-0023

Comprehensive Generator Services (Annual Contract)

Page 1 of 43

IMPORTANT INFORMATION

e-Notification

The City uses the Georgia Procurement Registry e-notification

system. You must register with the Team Georgia Market

Place/Georgia Procurement Registry to receive future

procurement notifications via https://doas.ga.gov/state-

purchasing/getting-started-supplier.

If you have any questions or encounter any problems while

registering, please contact the Team Georgia Marketplace

Procurement Helpdesk:

Telephone:

Fax:

Email:

404-657-6000

404-657-8444

procurementhelp@doas.ga.gov

RFB No. 26-0023

Comprehensive Generator Services (Annual Contract)

Page 2 of 43

STATEMENT OF "NO BID"

Complete and return this form immediately if you do not intend to Bid:

Email: bidopportunities@columbusga.org

Attn: Gerardo Arias-Chong, Buyer

Mail:

Columbus Consolidated Government

Purchasing Division

P. O. Box 1340

Columbus, GA 31902-1340

We, the undersigned decline to bid on your RFB No. 26-0023 for Comprehensive Generator Services

(Annual Contract) for the following reason(s):

___Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below)

___There is insufficient time to respond to the Invitation for Bids.

___We do not offer this product or service.

___We are unable to meet specifications.

___We are unable to meet bond requirements.

___Specifications are unclear (explain below).

___We are unable to meet insurance requirements.

___Other (specify below)

Remarks:__________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

COMPANY NAME: ________________________________________________

AGENT: ________________________________________________

DATE: ________________________________________________

TELEPHONE NUMBER: ________________________________________________

EMAIL ADDRESS: ________________________________________________

RFB No. 26-0023

Comprehensive Generator Services (Annual Contract)

Page 3 of 43

GENERAL PROVISIONS

THESE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID SPECIFICATIONS.

The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as

adopted and amended by Council shall apply to all invitations for bids and award of all contracts and is

specifically incorporated herein by this reference. A copy of the ordinance is on file in the Purchasing Division.

1. TERM “CITY”. The term “City” as used throughout these documents will mean Consolidated Government of

Columbus, Georgia.

2. PREPARATION OF FORM. Bid proposals shall be submitted on the forms provided by the City. All figures must

be written in ink or typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be

crossed out, corrections inserted adjacent thereto, initialed in ink by the person signing the proposal. If there are

discrepancies between unit prices quoted and extensions, the unit price will prevail. Failure to properly sign forms, in

ink, will render bid incomplete.

3. EXECUTION OF THE BID PROPOSAL. Execution of the bid proposal will indicate the bidder is familiar and in

compliance with all local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.

4. BID DUE DATE. The bid submission must arrive in the Purchasing Division on or before the stated due date and

time. Upon receipt, bids will be time and date stamped. Bids will remain sealed and secured until the stated due date

and time for the bid opening.

5. BID OPENING. Bids shall be opened publicly in the presence of one or more witnesses at the time and place stated

in the public notice. The amount of each bid, the bidder's name and such other relevant information as the Purchasing

Manager deems appropriate shall be recorded and retained in accordance with Georgia law. The record and each bid

shall be open to the public in accordance with Article 3. 301A of the Procurement Ordinance (Public Access to

Procurement Information).

6. LATE BIDS. It is the responsibility of the bidder to ensure bids are submitted by the specified due date and time.

Bids received after the stated date and time will be returned, unopened, to the bidder. The official clock to determine

the date and time will be the time/date stamp located in the Finance Department. All bids received will be time and

date stamped by the official clock. The City will not be held responsible for the late delivery of bids due to the U.S.

Mail Service, or any other courier service.

7. RECEIPT OF ONE SEALED BID. In the event only one sealed bid is received, no formal bid opening shall take

place. First, the Purchasing Division shall conduct a survey of vendors to inquire of “no bid” responses and non-

responsive vendors. If, from the survey, it is determined by the Purchasing Division that specifications need revision,

the one bid received will be returned, unopened, to the responding vendor, with a letter of explanation and a new bid

solicitation prepared. If it is determined that other vendors need to be contacted, the bid due date will be extended, and

the one bid received will remain sealed until the new bid opening date. The vendor submitting the single bid will receive

a letter of explanation.

If it is determined the one bid received is from the only responsive, responsible bidder, then the bid shall be

opened by the Purchasing Division Manager or designee, in the presence of at least one other witness. The

single bid will be evaluated by the using agency for award recommendation.

8. RECEIPT OF TIE BIDS. In the event multiple responsive, responsible bidders are tied for the lowest price and all

other terms and requirements are met by all tied bidders, the award recommendation shall be resolved in the order of

the preferences listed below:

1. Award to the local bidder whose principal place of business is located in Columbus, Georgia.

2. Award to bidder previously awarded based on favorable prior experience.

3. Award to bidder whose principal place of business is located in the State of Georgia.

4. If feasible, divide the award equally among the bidders.

5. If it is not feasible to award equally and only two bidders are tied, perform a coin toss in the presence of the

two bidders, either in person or virtually.

6. If the above preferences are insufficient to resolve the tie, all bid responses will be rejected and the bid will be

re-advertised.

9. RECEIPT OF MULTIPLE BIDS. Unless otherwise stated in the bid specifications, the City will accept one

and only one bid per vendor. Any unsolicited multiple bid(s) will not be considered. If prior to the bid opening, more

than one bid is received from the same vendor, the following will occur: (1) the bidder will be contacted and required

to submit written acknowledgment of the bid to be considered; (2) the additional bid(s) will be returned to the bidder

unopened. If at the bid opening more than one bid is enclosed in a single bid package, the City will consider the vendor

non-responsive and bids will be returned to the bidder.

RFB No. 26-0023

Comprehensive Generator Services (Annual Contract)

Page 4 of 43

10. CONDITIONS AND PACKAGING. Unless otherwise defined in the bid specifications, it is understood and agreed

that any item offered or furnished shall be new, in current production and in first class condition, that all containers shall

be new and suitable for storage or shipment, and that prices include standard commercial packaging.

11. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in the

bid price. The City will pay no additional charges.

12. CORRECTION OR WITHDRAWAL OF BIDS; CANCELLATION OF AWARDS

Correction or withdrawal of inadvertently erroneous bids before bid opening, or cancellation of awards or contracts

based on such bid mistakes, may be permitted where appropriate. Mistakes discovered before bid opening may be

modified or withdrawn by written notice received in the Purchasing Division.

After bid opening, corrections in bids shall be permitted only to the extent that the bidder can show by clear and

convincing evidence that a mistake of a nonjudgmental character was made, the nature of the mistake and the bid

price actually intended. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the

interest of the City or fair competition shall be permitted. In lieu of bid correction, a low bidder alleging a material

mistake of fact may be permitted to withdraw its bid if the mistake is clearly evident on the face of the bid document

but the intended correct bid is not similarly evident, or if the bidder submits evidence which clearly and convincingly

demonstrate that a mistake was made.

All decisions to permit correction or withdrawal of bids or to cancel awards of contracts based on bid mistakes will be

supported by the Purchasing Manager's written determination.

13. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this bid, a written addendum

will be provided to all bidders. The City is not bound by any oral representations, clarifications, or changes made to

the written specifications by City employees, unless such clarification or change is provided to the bidders in written

addendum form from the Purchasing Officer. Bidders will be required to acknowledge receipt of the addenda (if

applicable) in their sealed bid proposal. The vendor may provide an initialed copy of each addendum or initial the

appropriate area on the bid form (pricing page). Failure to acknowledge receipt of the addenda (when applicable) will

render bid incomplete. It is the bidder’s responsibility to ensure that they have received all addenda.

14. BID RECEIPT AND EVALUATION. Bids shall be unconditionally received without alteration or correction except

as authorized in the City's Procurement Ordinance. Bids shall be evaluated based on requirements set forth in the

Invitation for Bid, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship,

delivery, and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in

evaluation for award shall be objectively measurable, such as discounts, transportation cost, and total or life-cycle

costs. The specifications presented in the Invitation for Bids shall represent the evaluation criteria. No other criteria may

be used to evaluate bids.

15. TIME FOR CONSIDERATION. Bids must remain in effect for at least ninety (90) days after date of receipt to

allow for evaluation.

16. BID SECURITY

(1) Requirement for Bid Security. Bid security shall be required for all competitive sealed bids for construction

contracts when the price is estimated by the Purchasing Manager to exceed $50,000. Bid security shall be a bond

provided by a surety company authorized to do business in the State, or other form satisfactory to the City. Such

bonds may also be required on construction contracts under $50,000 or other procurement contracts when

circumstances warrant.

(2) Amount of Bid Security. Bid security shall be in an amount equal to at least five percent (5%) of the bid amount.

(3) Rejection of Bids for Noncompliance with Bid Security Requirements. When the invitation for Bids requires

security, noncompliance with such requirement shall force rejection of a bid.

(4) Withdrawal of Bids. If a bidder is permitted to withdraw its bid before award as provided in Section 3-108

Subsection (G) (Competitive Sealed Bidding – Correction or Withdrawal of Bids: Cancellation of Awards), no action

shall be had against the bidder or the bid security.

17. CONTRACT PERFORMANCE AND PAYMENT BONDS

(1) When Required: Amounts. When a construction contract is awarded in excess of $50,000, the following bonds or

security shall be delivered to the City, and shall be binding on the parties upon the execution of the contract:

a. a performance bond satisfactory to the City executed by a surely company authorized to do business in the State,

or otherwise secured in a manner satisfactory to the City, amounting to one hundred percent (100%) of the price

specified in the contract; and

b. a payment bond satisfactory to the City executed by a surety company authorized to do business in the State or

otherwise secured in a manner satisfactory to the City, to protect all persons supplying labor and material to the

RFB No. 26-0023

Comprehensive Generator Services (Annual Contract)

Page 5 of 43

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