Project Information

Bid Title

Bandstand on the Weirs Boardwalk

Issuing Agency

City of Laconia

Location

New Hampshire

Published Date

Jan 22, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-01-02

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-01-02
Bid Title:	Bandstand on the Weirs Boardwalk
Category:	Fleet and Fleet Equipment
Status:	Open

Description: The City of Laconia is seeking proposals from qualified vendors for the construction of a new bandstand on the Weirs Boardwalk. Publication Date/Time: 1/22/2026 11:00 AM Publication Information: The Laconia Daily Sun Closing Date/Time: 2/10/2026 2:30 PM Related Documents: RFP No P26-01-02 Weirs Boardwalk Bandstand Project (002) ATTACHMENT A - Possible Location for Bandstand ATTACHMENT B - Possible Design Concept for Bandstand ATTACHMENT C - Sample Contract - 2026

Attachment Preview

THE CITY OF LACONIA

NEW HAMPSHIRE

REQUEST FOR PROPOSAL

RFP No. P26-01-02

Bandstand on the Weirs Boardwalk

Due February 10, 2025, by 2:30 PM

City of Laconia

Purchasing Office

45 Beacon Street East

Laconia, NH 03246

Date:

RFP#:

RFP Due Date:

RFP Due By:

01/21/2026

P26-01-02

02/10/2026

2:30PM

Please direct and questions regarding this Proposal to: Gina Mastine at 603-524-3877 X 151 or by email to gmastine@laconianh.gov

REQUEST FOR PROPOSAL FOR: Bandstand on the Weirs Boardwalk

Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this RFP and any resulting

Purchase Order or Contract.

GENERAL TERMS AND CONITIONS:

RFP’S. Proposals must be received at the Purchasing Office before

the date and time specified. Proposals are to be made less Federal

Excise Tax and no charge for handling unless required by law.

Proposals will be made available to the public after the time of

contract. Results will be given by mail only if requested in writing

and accompanied by a self addressed, stamped business size

envelope.

SPECIFICATIONS. Vendors must submit on items as specified. Any

changes in specifications must be noted. Vendors shall be notified in

writing if any changes to the specifications are made.

AWARD. The award will be made to the responsible vendor

submitting a conforming proposal meeting specifications at the

lowest cost unless other criteria are noted in the Request for

Proposals. Unless otherwise noted, the award may be made by

individual items. If there is a discrepancy between the unit price and

the extension, the unit price will prevail. Discounts will not be

considered in making award but may be offered on the invoice for

earlier payment and will be applicable on the date of completion of

delivery or receipt of invoice, whichever is later.

ASSIGNMENT PROVISION. The responding vendor hereby agrees to

assign all causes of action that it may acquire under the antitrust

laws of New Hampshire and the United States as the result of

conspiracies, combinations, or contracts in restraint of trade which

materially affect the price of goods or services obtained by the city

under this contract if so requested by the City of Laconia.

CITY’S OPTIONS. The City of Laconia reserves the right to reject or

accept all or any part of any proposal, to determine what constitutes

a conforming proposal, to award solely as it deems to be in the best

interest of the City, and to waive irregularities that it considers not

material to the process.

PUBLIC INFORMATION. The responding vendor hereby

acknowledges that all information relating to this proposal and any

resulting order (including but not limited to fees, contracts,

agreements, and prices) are subject to the laws of the State of New

Hampshire regarding public information.

PERSONAL LIABILITY. The responding vendor agrees that in the

preparation of this proposal or the execution of any resulting

contract or order, representatives of the City of Laconia shall incur

no liability of any kind.

PROOF OF COMPLIANCE. The responding vendor may be required to

supply proof of compliance with bid/proposal specifications. When

requested, the responding vendor must immediately supply the

Purchasing Office with certified test results or certificates of

compliance. Where none are available, the City of Laconia may

require independent laboratory testing. All costs for such testing,

certified test results or certificates of compliance shall be the

responsibility of the responding vendor.

FORM OF CONTRACT. The terms and conditions set forth in any

additional Terms and Conditions by the Purchasing Office are part of

the proposal and will apply to any contract awarded the responding

vendor unless specific exceptions are taken and accepted and will

prevail over any contrary provisions in Terms and Conditions

submitted by the responding vendor.

OFFER. The undersigned hereby offers to sell to the City of Laconia

the commodities or services indicated in the following page(s) of this

RFP at the price(s) quoted in complete accordance with all

conditions of this RFP.

Company Name: ____________________________________

Address: ___________________________________________

____________________________________________

Phone#: ____________________Email: ___________________

Authorized Signature: ________________________________

Printed Name: ______________________________________

This document must be signed by a person who is authorized to

legally obligate the responding vendor. A signature on this

document indicates that all City of Laconia terms and conditions are

accepted by the responding vendor and that any and all other terms

and conditions submitted by the responding vendor are null and

void, even if such terms and conditions have terminology to the

contrary. The responding vendor shall also be subject to City of

Laconia contract and purchase order terms and conditions.

CITY OF LACONIA

REQUEST FOR PROPOSAL

RFP No. P26-01-02

Bandstand on the Weirs Boardwalk

I. INTRODUCTION

The City of Laconia is seeking proposals from qualified vendors for the construction of a new

bandstand on the Weirs Boardwalk (“Boardwalk”). The City has identified one potential location

and one preliminary design concept; however, vendors are required to propose additional feasible

locations and design concepts as part of their submission.

Proposals clearly marked “Bandstand on the Weirs Boardwalk” must be submitted to the

Finance Department 2nd Floor Attn: Purchasing Specialist 45 Beacon Street East, Laconia

NH 03246 no later than 2:30pm February 10, 2026.

II. GENERAL REQUIREMENTS

The City of Laconia reserves the right to accept or reject any or all proposals or any part thereof

to waive any formality in the process and to accept the proposal considered to be in the best

interest of the City. The City of Laconia reserves the right to cancel this proposal request at any

time for any reason. Failure to submit all information called for may be sufficient grounds for

disqualification.

Any questions or inquiries must be submitted in writing, and, in order to be considered, must be

received by the Purchasing Specialist gmastine@laconianh.gov no later than seven (7) calendar

days before the Request for Proposals due date and time. Any changes to the Request for

Proposals will be provided to all Proposers as an addendum on the City’s website

https://www.laconianh.gov/Bids.aspx

III. PROJECT REQUIREMENTS/SCOPE OF WORK

The selected vendor will be responsible for the following:

• Location Requirements

o A possible location for the bandstand has been identified on the Boardwalk northwest

of the Weirs Train Station. (Attachment A)

o Interested vendors must propose at least one alternative location on the Boardwalk

where construction of a bandstand is feasible.

o The City will select the final location prior to the selected vendor performing any

engineering review, producing professional plans or beginning construction.

• Design Requirements

o Approximately 14’ 3’’ deep and 25’ wide

o Minimum 10’ height clearance

o Pitched roof (see Attachment B example)

• Vendor Must

o Evaluate the feasibility of this concept, including functionality, suitability for the

proposed location, and potential obstruction of views.

o Provide at least one alternate design concept for consideration.

o Understand that the City will select the final design concept before engineering

review, plan development, or construction begins.

• Engineering Review

Once the City selects the final location and design concept, the selected vendor will be

required to:

o Conduct a full engineering review of the Boardwalk at the selected location to

determine whether the existing structure can support the bandstand.

o If the boardwalk cannot support the structure in its current condition, the vendor must

produce engineered plans to reinforce or replace the necessary portions of the

Boardwalk.

• Plans and Architectural Design

o Professionally engineered plans for the bandstand and all supporting structures

o Architectural design plans consistent with the existing architectural character of

surrounding structures on the Boardwalk and in the Weirs Beach area.

• Construction Requirements

Upon approval of the engineered and architectural plans, the selected vendor will be

responsible for:

o Constructing the bandstand and all required supporting structures

o Ensuring construction aligns with the City-approved location, final design concept,

and approved engineered plans.

o Delivering a completed structure that meets all safety, structural and aesthetic

requirements.

IV. INFORMATION AVAILABLE

• Attachment A Potential location

• Attachment B Preliminary design concept

• Attachment C Sample Contract

V. SUBMISSION REQUIREMENTS

Proposals must include the following:

• Company information

o Background and relevant experience

o Examples of similar projects completed within the last five years

o Resumes of key personnel assigned to the project

• Proposed Locations

o At least one alternate feasible location on the Boardwalk

o Rationale for each proposed location, including accessibility, structural

considerations, and public impact

• Design Concepts

o Evaluation of the City’s preliminary design concept

o At least one alternate design concept including sketches or conceptual renderings

o Discussion of functionality, aesthetics, and potential view obstructions.

• Engineering approach

o Description of the methodology for conducting the boardwalk structural review

o Preliminary assessment of potential reinforcement needs (if any)

• Project Schedule

o Proposed timeline for engineering review, design development, permitting and

construction

• Cost Proposal

o Itemized cost estimate for engineering review, design, and construction

o Cost breakdown for potential Boardwalk reinforcement or replacement

o Hourly rates for key personnel

Proposal Submission, Deadline and Location:

One original and two copies of the Proposal must be submitted to the Finance Department 2nd

Floor Attn: Purchasing Specialist 45 Beacon Street East, Laconia NH 03246 no later than

2:30pm February 10, 2026. Proposal may be submitted by U.S. Postal Service, private delivery

service, or in person.

No late or emailed proposals will be accepted.

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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