Project Information

Bid Title

As Needed Facility Contractor

Issuing Agency

City of Westland,

Location

Michigan

Published Date

May 26, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-013-FAC

Original Source

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Project Description

Bid Number:	2026-013-FAC
Bid Title:	As Needed Facility Contractor
Category:	Vendor Bids
Status:	Open

Description: The City of Westland is seeking proposals from experienced and qualified vendors for professional services related to as needed facility contractor services. Sealed or electronic proposals will be received by the Purchasing Division, located at 36300 Warren Road, Westland, MI 48185 on June 24, 2026 at 10:00am (no exceptions will be made for late filings) at which time the proposals will be publicly opened and read aloud. Publication Date/Time: 5/26/2026 3:00 PM Closing Date/Time: 6/24/2026 10:00 AM Related Documents: As Needed Facility Contractor - 5.26.26

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City of Westland

INSTRUCTIONS FOR PROPOSALS

As Needed Facility Contractor

Department of Facilities

Bid Due Date: June 24, 2026 @ 10:00 a.m.

1. Unless otherwise called for, two copies of the Bid/Proposal, typewritten or

printed in ink, must be submitted.

2. Carefully read and comply as applicable with the standard Terms and

Conditions.

3. No taxes are to be included in any bid/proposal price. Generally, states and

political subdivisions are exempt from Federal taxes. In the event that taxes

must be paid on any materials necessary to complete the contract, the

Contractor shall bear the cost and responsibility of such taxes. To the extent

any sales, import or other taxes apply, they are to be invoiced as a separate

item.

4. The Instructions to Bidders and Terms and Conditions are part of the

proposal package and should be read thoroughly and considered when

submitting bids.

5. Awarded bidders should allow for approximately 30 days from receipt of

invoice to receive payment from the City of Westland.

6. The request for proposal and any accompanying documents shall be

submitted by the time specified (no exceptions will be made) in a sealed

envelope addressed as follows:

City of Westland

Purchasing Division

36300 Warren Road

Westland, MI 48185

For electronic bid submissions, please refer to the attached how to guide for

frequently asked questions and submission steps.

In addition, subject matter of the proposal, date and the hour of the bid opening

as stated in the invitation should be printed in the lower left corner of the

envelope. Failure to do so may result in premature opening of/or failure to open.

City of Westland

BID/PROPOSAL TERMS AND CONDITIONS

1. PREPARATION OF BIDS/PROPOSAL:

a. Bidders are expected to examine specifications and all instructions.

b. If any person contemplating submitting a proposal is in doubt as to the true meaning of any

part of the specifications or other conditions within the invitation, he/she may submit to the

Purchasing Division a written request for an interpretation thereof. The person submitting

the request will be responsible for its prompt delivery. Any interpretation will be made only

by an addendum duly issued by the designated City Representative. A copy of each

addendum will be mailed or delivered to each person in receipt of the invitation. Failure on

the part of the prospective bidder to receive a written interpretation prior to the time of the

opening of bids will not be grounds for withdrawal of proposal. Bidder will acknowledge

receipt of each addendum issued by stating it in his proposal. Oral explanations will not be

binding.

c. Each bidder shall furnish all information required on Bid Form. The person signing the Bid

Form must initial any and all erasures and/or other changes made to the bid document.

2. SUBMISSION OF BIDS/PROPOSALS:

a. Bids may be submitted in sealed envelopes and shall include the following information on

the face of the envelope: bidder’s name, address, subject matter of proposal, date and hour

of bid opening as stated in the invitation. Failure to do so may result in a premature

opening of or failure to open such proposal.

b. Effective March 7, 2022, Bidders have the option to submit their proposal electronically.

Please refer to the attached how to guide for frequently asked questions and submission

steps.

c. Bidders are responsible for submitting proposals before the stated closing time. Delays in

the mail or technology constraints will not be considered. Any proposal received after the

stated closing time will not be opened and shall not be considered in the bid opening. No

exceptions will be made.

d. In the event no bid is to be submitted, do not return the invitation. However, a letter or post

card should be sent to the Purchasing Division advising whether future invitations are

desired.

e. Any bid may be withdrawn by giving a written notice to the Purchasing Division before

stated closing time. After stated closing time no bid may be withdrawn or canceled for a

period of 60 days after said closing time.

f. All Bids and/or proposals are to be submitted on the bid forms supplied in the bid package.

g. When reviewing bids, totals written out in words will take precedence over totals written in

figures.

3. CONSIDERATION OF BIDS/PROPOSALS:

a. A designated City Department Head shall represent the City in all matters pertaining to this

proposal and contract in conjunction therewith. The City reserves the right to reject any or

all proposals and to disregard any informality in the bids and bidding.

b. Proposals submitted on Bid Forms are understood to be according to Specification Date.

Variations in proposals will be considered when same are submitted on Substitution

Proposal forms furnished herein and all required information is contained in such proposal.

In cases where an item requested is identified by a manufacturer’s name, trade name,

catalog number or reference, it is understood that the bidder proposed to furnish the item

so identified and does not propose to furnish an “equal” unless the proposed “equal” is

definitely indicated by submission of the Substitution Proposal form.

Reference to any of the above is intended to be descriptive, but not restrictive and only

indicates articles that will be satisfactory. Bids of “equal” will be considered, provided that

the bidder states in his proposal exactly what he proposed to furnish, including sample,

illustration, or other descriptive matter which will clearly indicate the character of the article

covered by such proposal.

The designated City Representative hereby reserves the right to approve as an equal, or to

reject as not being an equal, any article proposed which contains major or minor variations

from specifications requirements, but which may comply substantially therewith.

c. The City reserves the right, when it seems to be in the best interest of the City, to award the

bid in part or in whole, reject any bids or waive informalities.

d. Pursuant to Chapter 2, Section 2-707(a), of Westland City Code, before any contract is

awarded which requires approval by the City Council, the vendor must disclose any

substantial interest held by any city official or city employee or their immediate family in the

vendor’s business.

f. After the bidding deadline, discussions may be conducted between the City and some or all

of the responsible bidders who submit proposals determined to be reasonably likely to be

selected for award for the purpose of clarification to assure full understanding of,

responsiveness to, and compliance with the solicitation requirements. Bidders shall be

accorded fair and equal treatment with respect to any opportunity for discussion and

revision of proposals, and such revisions may be permitted after submissions and prior to

award for the purpose of obtaining best and final offers.

g. The City may, between the bidding deadline and signing of a contract with the Respondent,

reject any Respondent and select another if the City believes it is in its best interest to do

so.

4. FAIR EMPLOYMENT PRACTICE AND NON-DISCRIMINATION:

The firm or their subcontractors shall not discriminate against any employee or applicant for

employment because of race, color, religion, sex, age, national origin, marital status or

handicap. The firm shall take affirmative action to ensure that applicants are employed and

employees are treated during employment without regard to race, color, religion, sex, age,

national origin, marital status or handicap. Such action shall include, but not be limited to, the

following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising,

layoff or termination, rate of pay or other forms of compensation, and selection of training,

including apprenticeship. Breach of this covenant may be regarded as a material breach of

contract.

5. PERSONNEL REQUIREMENTS:

All companies must comply with the Fair Employment Practice Act, Executive Order 1126

entitled the “Equal Employment Opportunity,” as amended by Executive Order 11375 and

Department of Labor Regulations (41 CFR Part 60), and other Federal, State and City

requirements which are applicable to grants-in-aid programs.

All companies shall not discriminate against any employee or applicant for employment

because of race, color, religion, sex, age, national origin, marital status or handicap.

Companies shall take affirmative action to ensure that applicants are employed, and

employees are treated during employment without regard to race, color, religion, sex, age,

national origin, marital status, or handicap. Such action shall include, but not be limited to, the

following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection of training,

including apprenticeship.

All companies must agree that the city of Westland, the County of Wayne, the Federal grantor

agency, the Comptroller General of the United States, or any of their duly authorized

representatives, shall have access, during regular business hours, to any books, documents,

papers and records of their company which are directly pertinent to this agreement, for the

purpose of making an audit, examination, excerpts and transcriptions. The company shall

maintain all records for three years after all pending matters under this agreement are closed.

6. INDEMNIFICATION

Proposer to the fullest extent permitted by law agrees to indemnify, defend and save harmless

the City of Westland and its elected and appointed officials and officers, agents, servants and

employees from and against all loss or expense, including cost and attorney’s fees by reason

of liability imposed by law upon the City of Westland and its elected and appointed officials and

officers, agents, servants and employees for damages because of bodily injury, including

death, resulting from or sustained by any person or persons on account of damage to property,

including loss of use thereof, arising out of or in consequence of the performance of the

contract whether such injuries to persons or damage to property is due or claimed to be due to

the negligence of the City of Westland, its elected and appointed Officials, officers, appointed

agents, servants and employees, except only if such injury or damage is occasioned by the

sole negligence of the City of Westland

7. INSURANCE PROVISIONS

The proposer shall purchase and maintain, throughout the term of this agreement,

comprehensive general liability insurance, including contractual liability, to protect the provider

from all claims for bodily injury, including accidental death, personal injury, and property

damage arising from operations under this agreement, whether such operation be by the

proposer, subcontractor, agent, or by anyone else directly or indirectly employed by the

proposer. In addition, all statutory insurance requirements, including worker’s compensation,

shall be met. All required insurance policies shall be issued by reputable insurance companies

duly authorized to engage in the insurance business in the State of Michigan. Limits of such

insurance shall be stated below:

Worker’s Compensation

Statutory

Comprehensive General Liability

$1,000,000

Employer’s Liability

$1,000,000 per occurrence

Motor Vehicle Insurance – Owned, Non- Owned and Hired

Bodily Injury

$500,000 per occurrence

Property Damage

$500,000 per occurrence

The City of Westland shall be named on such policies as insured or named as additional

insured. Failure to maintain insurance coverage throughout the life of the contract, consistent

with the provisions of this Section, shall be considered a breach of contract. Proposer shall

procure and maintain during the life of the contract umbrella excess liability insurance in the

single amount limit of at least two million dollars. This insurance shall be project specific and

the umbrella excess policy wording shall apply to the Proposers general liability and its

automobile liability insurance. Each insurance policy shall specify that no policy may be

terminated for any reason unless 30 days prior written notice of such proposed termination

shall be given to the City of Westland, and before commencing any work related to the contract

Proposer shall provide the City of Westland certificates of insurance for the required insurance

policies.

8. SEVERABILITY OF CONTRACT

In the event any one or more of the provisions contained in this agreement shall for any reason

be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or

unenforceability shall not affect any other provision of this agreement, but this agreement shall

be construed as if such invalid or unenforceable provisions had never been contained.

Further, in the event that any provision of this agreement shall be held to be unenforceable by

virtue of its scope, but may be made enforceable by a limitation thereof, such provision shall be

deemed to be amended to the minimum extent necessary to render it enforceable under the

laws of the jurisdiction in which enforcement is sought.

9. AMENDMENTS TO CONTRACT

When awarded, the agreement shall not be changed, modified, altered, or amended in any

respect without the mutual consent of the parties hereto, which consent shall be evidenced by

a written amendment to the agreement executed by both parties.

(Vendor’s Name) ______________________________________________________________

(Address)____________________________________________________________________

(Email Address)_________________________________

(Telephone Number)_________________________

(Name of Person Completing)________________________________________

(Title)___________________________________________________________

Signature _____________________ Date ______________

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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