Project Information

Bid Title

RFQ 01-2627 Charter Bus Services

Issuing Agency

Mohave Community College

Location

Arizona

Published Date

May 6, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 01-2627 Charter Bus Services

Attachment Preview

Request for

Quotation

Mohave College

1971 Jagerson Avenue

Kingman, AZ 86409

(928) 681-5653

RFQ #:

Description:

01-2627

Charter Bus Services

1. Purpose

Pursuant to provisions of the Mohave College Procurement Manual, the District intends to establish a contract(s)

for charter bus services for the 2026/2027 Soccer season. The tentative 2026/2027 Men’s & Women’s Soccer

Travel Schedule is attached for reference.

All soccer team travel originates from the Bullhead City Campus: 3400 Hwy 95, Bullhead City, AZ 86442.

2. Multiple Award

The District intends to award a contract to a single offeror. However, the District reserves the right to make a

multiple award if a single vendor is unable to provide charter bus services for each trip listed on the cost form.

3. Non-Exclusive Contract

Any contract resulting from this request for quote shall be awarded with the understanding and agreement that it is

for the sole convenience of the District. The District reserves the right to obtain like services from other sources.

4. Term of Award

It is the intent of the District to award a single-term contract, beginning July 1, 2026, and continuing until December

31, 2026. However, no contract exists unless and until a purchase order is issued.

5. Price Clause

Prices shall be firm for the term of the contract. Prices as stated must be complete for the services offered and shall

include all associated costs. Awarded Vendors can charge by mileage or hourly rate, but not by both.

Overnight trips that include drivers’ hotel room shall be “passed thru” to the District at cost.

6. Fuel Surcharges

No fuel surcharges will be accepted. No price increase will be accepted without proper request by the awarded

vendor and response by the District’s Purchasing Division.

7. Insurance Requirements

The District requires a complete and valid certificate of insurance to be submitted with the quotation response. The

District will notify the successful vendor(s) of the contract award. The successful vendor(s) must, at that time,

submit an original copy of the certificate of insurance, naming Mohave College as additionally insured for the

coverage in the minimum amounts stated. The coverage shall be maintained in full force and effect during the term

of the contract and shall not serve to limit any liabilities or any other contractor obligations.

Awarded vendor agrees to maintain such insurance as will fully protect vendor and the District from any and all

claims under any workers’ compensation statute or unemployment compensation laws, and from any and all claims

of any kind or nature for damage to property or personal injury, including death, made by anyone, that may arise

from work or other activities carried on, under, or facilitated by this Agreement, either by Offeror, its employees, or

by anyone directly or indirectly engaged or employed by vendor. Vendor agrees to maintain such vehicle liability

insurance as will fully protect vendor and District for bodily injury and property damage claims arising out of the

ownership, maintenance or use of owned, hired or non-owned vehicles used by Offeror or its employees, while

providing services to the District.

P a g e 1|9

Request for

Quotation

Mohave College

1971 Jagerson Avenue

Kingman, AZ 86409

(928) 681-5653

RFQ #:

Description:

01-2627

Charter Bus Services

Vendor agrees to provide the District with a certificate of insurance evidencing such coverage and naming the

District as an additional insured. All insurance companies utilized shall be licensed to operate in the State of

Arizona and insurance policies must provide said coverage and shall not be cancelled without thirty (30) days

written notice to the Vendor and District. Liability insurance shall be provided in accordance with the following

minimum limits:

Comprehensive General Liability Insurance:

$5,000,000 per occurrence

$20,000,000 Aggregate Coverage

$50,000 Fire Damage Limit

$10,000 Medical Expense Limit for any one person

Automobile Liability:

$5,000,000 Combined Single Limit

$5,000,000 Each Occurrence Limit

$20,000,000 Aggregate Coverage

$10,000 Medical Expense Limit for any one person

8. Licenses

Successful vendor shall maintain in current status all federal, state, and local licenses and permits required by the

operation of the business conducted by the vendor.

The District may periodically check the US Department of Transportation Federal Motor Carrier Safety

Administration Safety and Fitness Electronic Records (SAFER) System to verify information and operation status

of the awarded vendor. If the vendor is found to be on restriction through USDOT for any reason, said vendor will

be temporarily invalid for use by the District until the USDOT restriction is lifted.

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Request for

Quotation

Mohave College

1971 Jagerson Avenue

Kingman, AZ 86409

(928) 681-5653

RFQ #:

Description:

01-2627

Charter Bus Services

9. Scope of Work/Specifications

Each quotation response shall meet the following criteria or provide written clarification on how it deviates.

# Criteria

Meets Deviates Explanation of Deviation

9.1 Each bus shall be equipped to meet all

applicable federal and state highway

specifications, Interstate Commerce

Commission specifications and local

specifications, safety standards, and emission

requirements.

9.2 Each bus shall be maintained in good working

condition meeting federal and state guidelines.

Overall appearance, interior and exterior, must

be clean, in good repair, and free of unpleasant

odors.

9.3 Buses shall provide adequate space for any

equipment or supplies needed for the

event/trip.

9.4 All buses requested shall be equipped with

functioning restroom facilities.

9.5 All buses shall be fully fueled prior to pick-up.

9.6 All drivers of the bus shall have specialized

driver training, appropriate Commercial

Driver’s License (CDL), and meet any

Interstate Commerce Commission driver

license and/or certifications. Drivers shall be

fully trained on the operation of the bus,

including AC/Heating Systems, Emergency

Egress, Audio and Video Systems, etc.

9.7 The contractor shall provide the drivers with

customer relations training. All customer

service complaints received by the contractor

shall be reported verbally to the District

Contract Manager within 24 hours and

followed up in writing within ten (10) working

days.

9.8 The contractor shall be responsible for paying

all toll charges, licenses, fees, taxes, violation

fines, fuel, and other operating costs incurred

by the contractor as a part of this program.

Parking fees and hotel room (as required) will

be passed to the District “at cost”. There shall

be no other add-on charges of any kind.

9.9 All buses shall be equipped with two-way

radios, cellular telephones, or like equipment

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Request for

Quotation

RFQ #:

Description:

01-2627

Charter Bus Services

that will enable communication with the

administrative and maintenance facility.

9.10 The contractor shall be responsible for

providing all other functions necessary for the

safe, reliable, and efficient operation of the

contract bus service that are not specifically

discussed herein.

9.11 The driver shall not smoke/vape or use

inappropriate language while performing the

services provided for herein.

9.12 Bus Maintenance:

In the interest of safety and reliability, all buses

must be owned, operated and maintained by the

offeror, with written maintenance

documentation on file.

9.13 Bus Maintenance:

Storage of all buses shall exclusively be the

responsibility of the service provider.

9.14 Bus Maintenance:

The vendor shall be fully responsible for all

maintenance and service of buses. All bus

maintenance shall be performed by qualified

personnel possessing proper licenses and

certificates.

9.15 Bus Maintenance:

The contractor shall be responsible for

providing fuel, lubricants, and tools.

9.16 Bus Maintenance:

All buses shall have operable heating and air

conditioning.

9.17 Bus Maintenance:

Tires shall always be inspected and replaced if

pre-trip inspection indicated tread or condition

is questionable as related to safety and/or

downtime for repair throughout the trip.

9.18 Notice of cancellation of a trip after

reservations have been made shall be given 24

hours before departure time at no cost to the

District. For service where less than 24 hours’

notice is given or for curbside cancellations,

vendor shall indicate cancellation charges on

the pricing form.

9.19 Qualifications of Drivers:

All Drivers shall have a valid permanent CDL

with all required endorsements, and undergo an

annual physical examination, which shall

Mohave College

1971 Jagerson Avenue

Kingman, AZ 86409

(928) 681-5653

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Request for

Quotation

RFQ #:

Description:

01-2627

Charter Bus Services

include drug and alcohol testing. A certificate

of physical fitness to perform all required

duties should be on file with the vendor before

a driver transports any district students.

9.20 Qualifications of Drivers:

All drivers must satisfactorily complete a pre-

employment review of their criminal

conviction records and driving record.

9.21 Qualifications of Drivers:

Registered Sex Offender Restriction – Pursuant

to this order the named vendor agrees by

acceptance of this order that no employee of

the vendor, who has been adjudicated to be a

registered sex offender will perform work on

District premises or at any time when District

students are, or are reasonably expected to be

present. The vendor further agrees by

acceptance of this order that a violation of this

condition shall be considered a material breach

and may result in cancellation of the contract at

the District’s discretion.

9.22 Qualifications of Drivers:

The vendor shall require all drivers to have a

timepiece with them while on duty to ensure

adherence to established schedule times.

9.23 Accident Reports and Records:

The vendor is required to provide accident

reports and records within 2 working days of

such incident. Vendor shall immediately notify

District of any accident involving a bus

carrying students. Such notification may be

verbal followed up with a complete written

report. All written reports shall include extent

of damage, fault, and disposition.

Mohave College

1971 Jagerson Avenue

Kingman, AZ 86409

(928) 681-5653

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Commodity Codes

• NAICS 485510Charter Bus Industry

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