Project Information

Bid Title

Applicant Tracking and Onboarding System

Issuing Agency

Tucson Unified School District

Location

Arizona

Published Date

Oct 12, 2025

Closing Date

Oct 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Applicant Tracking and Onboarding System

Addenda: 0

Release Date: 10/10/2025

Due Date: 10/24/2025

Post Information

Posted At:Fri, Oct 10, 2025 9:31 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Purpose Statement

Tucson Unified School District (TUSD) is seeking a modern, comprehensive, and integrated talent management solution to streamline our hiring and new hire onboarding processes. As the largest school district in Southern Arizona, we manage a significant volume of talent acquisition, receiving over 17,000 job applications and onboarding nearly 2,000 regular, temporary, and substitute employees each year.

We require an intuitive, single-sign-on, cloud-based platform that can handle the entire recruitment lifecycle, from initial application to final onboarding. This new solution must enhance the experience for all users—candidates, hiring managers, and our human resources team—by providing a seamless and efficient workflow. A key component of this is the ability to digitally collect, manage, and store all necessary new hire documentation and forms, as well as any relevant information from hiring managers. This will reduce the administrative burden and ensure a complete and accurate record for every employee.

We are looking for a long-term partner, not just a vendor. The ideal solution will include full configuration, implementation, testing, and comprehensive training to ensure a smooth transition. We expect a dedicated client success partner, ongoing technical and maintenance support to guarantee the system's continued success.

Our projected go-live date is July 1, 2026 . We are confident that a unified, end-to-end solution will empower us to attract, select, and retain the best talent for our students and community.

Background

District Overview

Tucson Unified School District (TUSD) is the largest K-12 school district in Southern Arizona, educating over 40,000 students. We employ over 8,000 employees operating across 88 schools and 57 departments, which collectively manage the diverse needs of the student body and staff.

Timeline

Release Project Date:

October 10, 2025

Question Submission Deadline:

October 17, 2025, 4:00pm

Proposal Submission Deadline:

October 24, 2025, 2:00pm

Public Bid Opening:

October 24, 2025, 2:01pm

Join Zoom Meeting
https://tusd1.zoom.us/j/81012004630?pwd=ukZKYJOMeQo4NOuTbGWqdYviRVkCmh.1

View meeting insights with Zoom AI Companion
https://tusd1.zoom.us/launch/edl?muid=54ef53c5-7442-4420-9a83-42dcf08a73d9

Meeting ID: 810 1200 4630
Passcode: 107784

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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