Project Information

Bid Title

PA Transfer Station Rubber Recycling

Issuing Agency

City of Port Angeles

Location

Washington

Published Date

Jun 11, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

SVC-2026-23

Original Source

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Project Description

Bid Number:	SVC-2026-23
Bid Title:	PA Transfer Station Rubber Recycling
Category:	Public Works
Status:	Open

Description: The City of Port Angeles (City) is seeking proposals from qualified firms for recycling services of rubber products at the Port Angeles Transfer Station. The primary goal is to provide efficient, cost effective and safe collection, transporting, and processing of recyclable rubber products for Port Angeles rate payers, as directed by the City. Proposal Due: No later than 2:00 PM, Wednesday, July 1, 2026. Direct all questions in writing to For security reasons, you must enable JavaScript to view this E-mail address. & cc For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 6/11/2026 12:00 AM Closing Date/Time: 7/1/2026 2:00 PM Related Documents: RFP SVC-2026-23 PA Transfer Station Rubber Recycling

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City of Port Angeles

Public Works and Utilities

Request for Proposals

(RFP)

PA TRANSFER STATION RUBBER RECYCLING

SVC-2026-23

Proposals Due:

2:00 PM, July 1, 2026

City of Port Angeles

Department of Public Works – Solid Waste

Attn: Bruce Dorcy

321 E 5th Street

Port Angeles, WA 98362

bdorcy@cityofpa.us

360.417.4872

REQUEST FOR PROPOSAL (RFP)

CITY OF PORT ANGELES

PA TRANSFER STATION RUBBER RECYCLING

SVC-2026-23

PROJECT OVERVIEW

The City of Port Angeles (the “City”) is seeking proposals from qualified firms for recycling services for

recyclable rubber products. The purpose of this RFP solicitation is to secure a recycling service for tires

collected at the permitted Solid Waste Transfer Station Handling Facility located in Port Angeles,

Washington.

The primary focus of the project is to provide efficient, cost effective and safe collecting, transporting, and

processing of recyclable rubber products for Port Angeles rate payers, as directed by the City. The ideal

firm will possess the technical, operational, legal, and financial qualifications to provide the services and

the selected firm will perform services in a cost-efficient manner.

BACKGROUND

On March 16, 2021, the City voted to terminate the Solid Waste Transfer Station Handling Facility contract

with a contractor and self-manage the Port Angeles Transfer Station, Port Angeles Compost Facility,

Moderate Risk Waste Facility, and Blue Mountain Drop Box and Recycle Center Operations. The City

officially took over the operations of these facilities on October 2, 2021. The City has a long history of

successfully self-managing utilities and currently operates the City’s Electric, Water, Wastewater,

Stormwater, and Solid Waste collections, as well as a Landfill post-closure.

The City does not have a current contract in place to handle recyclable rubber products. The goal of this

RFP is for the City to award one contract to the firm that can provide services. The contract will be for

three-years with the option to renew one additional year.

APPENDICES

The following appendices are attached and incorporated as part of this RFP.

A – Proposer Information (Must be provided with proposal)

B – Pricing Form (Must be provided with proposal)

C – Contract (samples)

SCOPE OF WORK

The successful Proposer will provide services to process recyclable rubber products at the Port Angeles

Regional Transfer Station located at 3501 W 18th St in Port Angeles, WA 98363.

The service will consist of collecting, transporting, and processing of recyclable rubber products including

but not limited to automobile tires, motorcycle tires, truck tires, other vehicle and machinery tires, rubber

belting, rubber flaps, and inner tubes. Some tires will still be mounted on wheels.

The successful Proposer will provide an open top trailer, at a minimum of 28’ in length and with a

minimum capacity of 2260 CF to be left on site. The CITY Staff will place tires in the trailer. The CITY will

provide notification when the trailer is nearly full, and the successful Proposer must remove the trailer and

replace it with an empty one within 5 days from the time of notification.

The hours of operation for trailer pickup will be 7am to 4:30pm Monday through Friday, and 9am to

4:30pm on Saturday, excluding legal holidays. Pricing will be per load.

Ownership of all recyclable rubber materials will transfer to the successful Proposer upon acceptance.

No guarantees of quantities of recyclable rubber materials to be processed by the contract are expressed

or implied. Rubber materials tendered for recycling by the CITY will be recycled in accordance with

Washington State Department of Ecology regulations.

SCHEDULE

Newspaper Notice – June 11, 2026

RFP Release – June 11, 2026

Questions Due – No later than 5:00 PM, Wednesday, June 24, 2026

(The City will not respond to any inquires submitted after this date/time.)

Proposals Due – No later than 2:00 PM, Wednesday July 1, 2026

Estimated Dates (The dates below may change by the City):

Evaluation of Proposals – July 2026

Interviews – July 2026

Contract Award – August 2026

Commencement Date – August 2026

SUBMITTAL INSTRUCTIONS

Submit an electronic copy (PDF) of the full proposal via email no later than 2:00 PM, Wednesday, July 1,

2026 to:

bdorcy@cityofpa.us & cc contracts@cityofpa.us

The maximum file size that can be emailed is 20MB. Please include “PA Transfer Station Rubber

Recycling” on the subject line.

Only emailed submittals will be accepted. Receipt time of submittal will be considered the timestamp of

the incoming email created automatically by the City’s email server. It is the responsibility of the

Proposer to confirm that the electronic submittal has been received by the City prior to the submittal

deadline.

All questions regarding this RFP will be submitted in writing via email to bdorcy@cityofpa.us. Oral

questions will not be accepted or answered. No responses will be provided for questions submitted after

the Questions Due date.

The City of Port Angeles in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d

to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the

Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation

issued pursuant to such Act, hereby notifies all consultants that it will affirmatively ensure that in any

contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49

CFR Part 26 will be afforded full opportunity to submit statement of qualifications in response to this

invitation and will not be discriminated against on the grounds of race, color, or national origin in

consideration for an award. The City of Port Angeles is an equal opportunity and affirmative action employer.

Small, minority- and women-owned businesses are encouraged to submit statement of qualifications. The

City of Port Angeles reserves the right to cancel this request or reject any and all responses submitted or to

waive any minor irregularities of this call if the best interest of the City would be served. No respondent

may withdraw their proposal after the hour set for the due date thereof, unless the award of contract is

delayed for a period exceeding ninety (90) days.

PROPOSAL EVALUATION

EVALUATION CRITERIA

1. Letter of Intent,

Statement of

Organization and

Method of Approach

2. Similar Experiences

3. Location

4. Pricing

FACTORS

-Letter of Intent showing

understanding of project

-Operations Plan/Method of

Approach

-Safety procedures, policies, records

-Service experience

-Technical expertise

-References for similar services

Location from Port Angeles

Fees for Services to be paid by City

Total Percentage

POINTS

35%

35%

10%

20%

100%

The selection criteria may include but not limited to: the Proposer’s prior experience; schedule availability,

management capability; cost of services, project performance guarantees; technical expertise; and safety

records. Proposals will be evaluated based on the process described below:

A. The City will complete an initial proposal review to determine completeness and responsiveness of all

proposals received. The City may interview each Proposer whose proposal the City finds to be complete

and responsive. In the event the City determines that a proposal is not complete or not responsive the City

may at its sole discretion eliminate the proposal from further consideration.

B. The City will evaluate proposals found to be complete and responsive using the criteria set forth in this

RFP. If deemed necessary, prior to ranking the proposals, the City may request written and/or oral

clarifications of the proposals (and/or more detailed proposal information), conduct other investigations

to confirm the information provided in the proposals. Criteria ranking percentages are based upon

determinations made by applicable City staff, at the City’s sole judgment and discretion.

C. All information and elements of the submitted proposals may be topics for discussion during interviews.

Interviews are intended to enhance the City’s understanding of written proposals and will not be

separately scored.

D. After the City has determined that the initial interview process has been completed, the City may

proceed with negotiation with a lead Proposer. In the event negotiations with the lead Proposer are not

successful, the City may terminate the process and initiate negotiations with the next preferred Proposer.

This process may be repeated with other Proposers until an agreement is reached. Once an agreement is

reached, a recommendation to approve and award a contract will be presented to City Council by the

Public Works and Utilities Director.

PROPOSAL SUBMITTAL REQUIREMENTS

All proposals will address the required content requested and proposer must include Appendix A – Company

Information and Appendix B with proposal. The cost of developing the proposal and scope of services for a

particular project will be included in the Proposer’s cost of doing business and the City is not responsible for

any costs associated with preparing it. The proposal will be limited to 15 pages (single-sided), although

resumes may be attached in an appendix not included in the page limit. The proposal will not include

unnecessary promotional material, and will be brief, precise, and organized as follows:

1. Letter of Intent and Statement of Organization:

A) The Letter of Intent must be signed by an authorized representative of the Proposer who has legal

authority to bind the Proposer to contractual obligations. Please include:

• General introduction to your firm with a summary of general qualifications and areas of expertise.

• Statement that the proposal is a firm offer for ninety (90) days from proposal due date.

• Statement that acknowledges all addenda

• Statement that the proposer acknowledges and agrees to be willing and ready to commence

services on the commencement date.

B) Statement of Organization (Appendix A): Must be completed and submitted with proposal.

2. Method of Approach: Describe in detail the approach to providing equipment, staffing, transportation

and recycling services for the above designated recyclable material. Also describe safety procedures and

plans.

3. Similar Service Experience / Technical Expertise / References

A) Service Experience:

• Identify the number of years the proposer has been in business, and any previous or additional

names under which the Proposer has conducted or is conducting business.

• Identify the number of years of proposer’s experience providing recycling services including a

description of those services, and the names of the businesses under which the services were

provided.

• Identify the agencies and parties for whom those services have been provided.

4. Pricing: Complete and include with proposal the Price Form (Appendix B) with proposal

ADDENDA

An addendum to this RFP will be issued by the City as a result of any questions deemed applicable to this

RFP. If at any time, the City changes, revises, deletes, clarifies, increases, or otherwise modifies the RFP,

the City will issue a written addendum to the RFP. It is the Proposer’s responsibility to register for

notification and to otherwise check for addenda and other new documents on-line at www.cityofpa.us.

INSURANCE REQUIREMENTS AND INDEMNIFICATION

See Appendix C for terms included.

PUBLIC RECORDS

Commodity Codes

• NAICS 562111Solid Waste Collection

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