Project Information

Bid Title

IFB-25-26-056- Neighborhood Street Resurfacing Program 2026

Issuing Agency

City of Danville

Location

Virginia

Published Date

Jan 22, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-056

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	25-26-056
Bid Title:	IFB-25-26-056- Neighborhood Street Resurfacing Program 2026
Category:	Construction Services Bids
Status:	Open

Description: IFB-25-26-056-Neighborhood Street Resurfacing Program Pre-Bid Tuesday January 27,2026 10:00AM Last Day for Questions Wednesday February 4,2026 by 5:00PM Bid Opens Thursday February 19,2026 at 2:00PM Publication Date/Time: 1/20/2026 12:00 AM Closing Date/Time: 2/19/2026 2:00 PM Pre-bid Meeting: 01/27/2026 @ 10:00AM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone: 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: 25-26-056-2026 Neighborhood Street Resurfacing Program

Attachment Preview

INVITATION FOR BID

Bid No. IFB 25-26-056

Title:

2026 Neighborhood Street Resurfacing Program

Pre-Bid Meeting:

Last Day for

Questions:

A Pre-Bid Meeting will be held on January 27, 2026 at 10:00 a.m. at the 3rd Floor

Conference Room in the Municipal Building at 427 Patton Street and on

Microsoft Teams:

LINK TO JOIN PRE-BID MEETING VIA MICROSOFT TEAMS

Meeting ID: 228 517 172 994 25

Passcode: xo67hG6x

Questions may be submitted in writing via email to: purchasing@danvilleva.gov

until 5:00 PM on February 4, 2026.

Bid Closing Date: Sealed Bids shall be accepted no later than February 19, 2026, at 2:00 p.m. at

the Purchasing Department, 427 Patton Street, Room 304, Danville, VA 24541 or

electronically through eVA.

Direct Inquiries to: Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Chris Franks, PE

Email: frankcp@danvilleva.gov

TABLE OF CONTENTS

1.0

General Conditions

2.0

Scope of Work

3.0

Supplemental General Conditions

* 4.0

Attachments (Standard Requirements,Project Manual, Plans, etc.)

5.0

Bid Proposal Form

*NOTE : LINKS ARE PROVIDED IN SECTION 4.0 TO ACCESS/DOWNLOAD BIDDING DOCUMENTS AND

PROPOSED CONTRACT DOCUMENTS WHICH HAVE IMPORTANT CONSEQUENCES TO THE CONTRACT.

i

IFB 25-26-056

1.0 GENERAL CONDITIONS

2026 Neighborhood Street Resurfacing Program

1.1 Intent: The City of Danville, Virginia is requesting sealed Bids from responsible Bidders for

asphalt concrete resurfacing and related work for multiple City streets in accordance with the

Contract Documents.

A. Prequalification of Bidders: Bidders must be VDOT Prequalified in accordance with

Section 102.01 of the VDOT Specifications.

1.2 Sealed Bids must be received in the Purchasing office no later than 2:00 PM,

on February 19, 2026. Bids may be submitted electronically on eVA at

eva.virginia.gov or mailed or hand-delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Pre-bid Conference: A pre-bid conference will be held on January 27, 2026 at 10:00 a.m. at

the 3rd Floor Conference Room in the Municipal Building, 427 Patton Street, Danville, VA

and on Microsoft Teams—see title page for link to join meeting.

1.4 Bid Inquiries: The last day for questions will be February 4, 2026 at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

Cc: Chris Franks, PE (frankcp@danvilleva.gov)

1.5 Davis Bacon: Compliance with the Davis-Bacon Act is not required on this contract.

1.6 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.7 Time of Completion: See Project Manual for additional information.

Substantial Completion:.............. December 15, 2026

Final completion: ........................ December 31, 2026

1.8 Liquidated Damages: $600 dollars per day including Saturdays, Sundays, and Holidays.

1.9 Owner’s Representative: Brian L. Dunevant, PE

1.10 Code: All work performed shall conform to the Contract Documents. Reference is made to

the VDOT Specifications; the VDOT Standard Drawings; this Invitation for Bid; the Standard

Requirements; the Project Manual; and the Plans.

1.11 Retainage/Escrow: Retainage will not be withheld except for cause. See the Standard

Requirements for further information.

ii

IFB 25-26-056

2026 Neighborhood Street Resurfacing Program

1.13 Bid Submittal Forms: Submit the following with Bid:

Fully executed Bid Proposal Forms

Fully executed Bid Bond on City of Danville, Virginia Bid Bond Form

Fully executed VDOT Forms C-43 and C-48

Signed copies of each Addenda (if any)

1.14 Post-Bid Submittals:

Within ten (10) business days of the City’s issuance of Notice of Award, submit certificates of

insurance showing compliance with the required types and amounts of insurance required in

the Bidding Documents. Such certificates may be on form ACORD 25

(https://www.acord.org/forms-pages/acord-forms), or other form as may be acceptable to the

City.

Within ten (10) days of the City’s issuance of Notice of Award, submit fully executed

performance and payment bonds in the amount of 100% of the Contract Price. Such

performance and payment bonds shall be on City of Danville, Virginia Contract Performance

Bond and Contract Payment Bond Forms (see Project Manual: Selected Project Forms

section) or other forms as may be approved by the City.

2.0 SCOPE OF WORK

2.1 The Contractor shall provide all labor, material, equipment, supervision, and incidentals

required to perform the Work of the Project as described herein. The Work is described in

the Contract Documents and generally consists of, but may not be limited to, the following:

Asphalt concrete pavement planing and resurfacing and of multiple City streets as directed by

the Engineer. Work shall include all required traffic control, cooperation and coordination with

other contractors, shoulder renovation as needed, and other incidental work as may be

required. Resurfacing limits may be increased, decreased, or modified and streets may be

added or removed at the City’s discretion without adjustment to contract unit prices.

A list of streets to be resurfaced is included in the attachments.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the Bidding Documents and

the following: The City of Danville’s Standard Requirements & Instructions for Bidding, Version

3.0, dated July 1, 2025 amended for use with Locally Funded Public Works Projects (the

“Standard Requirements”), a copy of which is attached (See Section 4.0 herein).

3.2 Award:

A. If a Contract is awarded, the award will be made to the lowest responsive, responsible

Bidder.

A responsible Bidder is one that is VDOT prequalified in accordance with Section 102.01

of the VDOT Specifications and that has the capability, in all respects, to perform fully the

Contract requirements.

A responsive Bid is one that conforms in all material respects to the requirements of the

Invitation for Bid and that has been submitted by a responsible Bidder.

iii

IFB 25-26-056

2026 Neighborhood Street Resurfacing Program

B. The City reserves the right to reject any or all Bids or offers that are deemed irregular or

non-responsive, to waive informalities and minor irregularities in Bids received, or

advertise for new Bids. The City, where permitted by law, may cancel the award of any

contract at any time before the execution of the Contract by all parties without liability to

the City. A Bid may be considered irregular or non-responsive and may be rejected for

any of the reasons listed in Section 1.3.4 of the attached Standard Requirements.

C. The City may, as part of its deliberations toward award of a contract, enter into a

memorandum of understanding with the apparent lowest responsive and responsible

Bidder if any of the items listed in Section 103.01 of the VDOT Specifications are

determined to be necessary.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole responsibility

and authority for negotiating, placing, and when necessary, modifying each and every

Invitation for Bid, purchase order or other award issued by the City of Danville. In the

discharge of these responsibilities, the Director of Purchasing may be assisted by

assigned buyers. No other City officer or employee is authorized to order supplies or

services, enter into purchase negotiations, or in any way obligate the government of the

City of Danville for any indebtedness. Any purchases contrary to these provisions and

authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

website, Finance Department, Purchasing Division.

C. The City of Danville does not discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. The allowable methods for submitting are electronic and paper submission. Bids will not

be accepted both electronically and on paper. Each Bidder must choose only one method

of submission to avoid any confusion or duplication of entries. The latest dated and time

stamped Bid will be the only Bid accepted and evaluated. No Bid may be considered

if received after the time and date specified for receipt of Bids.

B. Paper Submission: Bids must be written in ink or typewritten and shall be submitted on

the forms issued. Unsigned or qualified Bids will not be accepted. Envelopes must be

sealed and marked in the lower left-hand corner IFB 25-26-056 “2026 Neighborhood

Street Resurfacing Program” and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their Bids electronically must ensure

that they are registered on eVA at www.eva.virginia.gov. Bids can be found under the

Business Opportunities Tab > Virginia Business Opportunities (VBO). Search IFB 25-26-

056. When Addenda are issued, offerors that have submitted an electronic response will

have to RESUBMIT their response to the latest version of the solicitation.

iv

IFB 25-26-056

2026 Neighborhood Street Resurfacing Program

D. Bidders are expected to examine all Bidding Requirements, Specifications, Drawings,

Bidding Documents, proposed Contract Documents, and the Site. Failure to do so will be

at the Bidder’s risk. Erasures or other changes must be initialed by the person signing the

Bid.

E. Contractors must be registered in eVA if the local public body is:

1. Accepting electronic AND paper responses

2. Awarding to a Bidder that has submitted a paper response

3. Posting award actions in eVA

There is no cost for eVA registration

F. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a domestic

or foreign business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise

required by law. A contactor organized or authorized to transact business in the

Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its Bid or proposal

the identification number issued to it by the State Corporation Commission. Any Bidder or

offeror that is not required to be authorized to transact business in the Commonwealth as

a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall

include in its Bid or proposal a statement describing why the Bidder or offeror is not

required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and timely

completion of this Project, may be deemed sufficient cause for disqualification of said

Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and professional

completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or irregularities

of any kind which make the proposal incomplete, indefinite, or otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

v

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.