Project Information

Bid Title

Renovate Elevators Professional Services Assessment & Design RFP (CIP 301-708)

Issuing Agency

City of Foster City

Location

California

Published Date

Nov 17, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Renovate Elevators Professional Services Assessment & Design RFP (CIP 301-708)

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Thursday, January 22, 2026 - 3:00pm

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The City of Foster City is seeking a qualified consulting firm to provide professional engineering services for the Renovate Elevators in City Buildings (CIP 301-708). To that end, the City invites qualified consulting firms to submit proposals.

The purpose of the project is to assess the four (4) elevators located within City Buildings and develop scope and construction documents (plans, specifications, cost estimates) to achieve the City’s goals of repair, modernization, and ADA compliance in order to improve their safety, efficiency and performance.

The deadline for submitting questions about the proposal is January 15, 2026, at 12:00 PM. Questions about the proposals shall be submitted to Jerrick Carandang, jcarandang@fostercity.org

A non-mandatory pre-proposal meeting will be held on Tuesday, December 9, 2025, at 3 PM.

The City will consider proposals received on or before the proposal submittal deadline of Thursday, January 22, 2026, at 3 PM.

Proposals should be submitted electronically to jcarandang@fostercity.org .

Please refer to the attached Request for Proposal document for additional information about the project and submittal requirements.

Supporting Documents

Request for Proposal document (1 MB)

Attachment Preview

CITY OF FOSTER CITY

REQUEST FOR PROPOSAL

FOR PROFESSIONAL ENGINEERING SERVICES

RENOVATE ELEVATORS IN CITY BUILDINGS PROJECT

(CIP 301-708)

PROPOSAL SUBMITTAL DEADLINE: Thursday, January 22, 2026, at 3:00 PM

Submit Proposal electronically to: jcarandang@fostercity.org

City of Foster City

Public Works Department

610 Foster City Boulevard

Foster City, CA 94404

Attn: Jerrick Carandang

INDEX

SECTION

I. INTRODUCTION

II. GENERAL INFORMATION

III. NON-MANDATORY, PRE-PROPOSAL MEETING

IV. PROPOSAL REQUIREMENTS

V. PROPOSAL SUBMITTAL REQUIREMENTS

VI. CONSULTANT SELECTION PROCESS

VII. SCOPE OF SERVICES

VIII. STANDARD CONSULTANT SERVICES AGREEMENT AND INSURANCE

REQUIREMENTS

ATTACHMENTS

A. DRAFT SCOPE OF SERVICES

B. STANDARD PROFESSIONAL SERVICES AGREEMENT

Questions regarding the RFP can be emailed to jcarandang@fostercity.org until Thursday,

January 15, 2026, at 12:00 PM. Response are not guaranteed for questions received after

January 15, 2026.

SUBMITTAL INSTRUCTIONS:

The City will receive electronic submittals for the Renovate Elevators in City Buildings project

(CIP 301-708) proposals until 2:00 P.M. on the due date of Thursday, January 22, 2026.

Proposals shall be submitted to jcarandang@fostercity.org

REQUEST FOR PROPOSAL

FOR PROFESSIONAL ENGINEERING SERVICES

RENOVATE ELEVATORS IN CITY BUILDINGS (2022-2023) PROJECT (CIP 301-708)

SECTION I. INTRODUCTION

The City of Foster City (CITY) is seeking a qualified consulting firm to provide professional

engineering services for the Renovate Elevators in City Buildings Project (CIP 301-708). To

that end, the CITY invites qualified consulting firms to submit proposals.

Consultants shall examine all information in this Request for Proposal (RFP), including the

attachments.

A non-mandatory virtual pre-proposal meeting will be held on Tuesday, December 9, 2025

at 3 PM. All questions regarding the proposal shall be submitted on or before January 15,

2026 at 12:00 PM. The CITY will consider proposals received by the City at or before the

proposal submittal deadline of Thursday, January 22, 2026 at 3:00 PM.

SECTION II. GENERAL INFORMATION

The City of Foster City has developed CIP 301-708 to address replacing elevator

components and modernizing four elevators in City buildings. The elevators are

experiencing an increasing number of failures as they age, and the replacement of

components has been difficult or impossible to procure as they are outdated. Therefore, the

existing components will need to be replaced with new and updated components. The City

has elevators in its City Hall, Fire Station, Community Center Building, and Corporation Yard

Administration Building. The table below provides data on the existing elevators.

Location

Corporation Yard

Admin Building

Machine # Type

Manufacturer Stops Speed Capacity

471883

Hydraulic Otis

2

100

2500

Community Center F13123

Hydraulic US Elev

2

125

3500

City Hall

Fire Station

F61074

F46403

Hydraulic Dover DMC

Hydraulic Dover DMC

3

150

3500

3

125

3000

Request for Proposal

Page 1 of 9

While the elevators were installed at different times and repaired over the years, the elevators

are all reaching the end of their life cycle and are experiencing constant service interruptions

and breakdowns.

Currently, the City’s most publicly used elevator, the Community Center elevator (installed in

1995), has experienced deterioration, leading to frequent service interruptions. In early 2025,

the elevator was taken out of service. Due to the increased usage demands following the

demolition of the City’s Recreation Center, the City entered into a contract with its current

service provider, Otis Elevators, to perform temporary repairs to the door system while the

City prepares for its eventual modernization. This repair is scheduled to occur in Fall 2025.

Furthermore, the elevator at the Corporation Yard was also taken out of service in Spring

2025, while the City Hall elevator has experienced recent service interruptions.

The objective of this project is to modernize the City’s existing elevators and bring them into

compliance with the Americans with Disabilities Act (ADA) as well as complying with local

and state code standards. The project will allow the City to provide improved vertical

transportation to its residents and staff while providing an ability to maintain their service.

Consultants shall bear all costs and assume all liability associated with developing and/or

submitting proposals. The CITY shall bear no costs and/or assume no liability for

developing and/or submitting proposals.

SECTION III. NON-MANDATORY, PRE-PROPOSAL MEETING

Interested consultants are encouraged to attend the non-mandatory virtual pre-proposal

meeting. The pre-proposal meeting will be held virtually on Tuesday, December 9, 2025 at

3:00 PM. Please allow approximately one (1) hour for the meeting. If consultants have any

questions about the pre-proposal meeting or scheduling site-visit appointments, please

contact Jerrick Carandang at jcarandang@fostercity.org.

Consultants shall bear all costs associated with attending the pre-proposal meeting. City

shall bear no costs and/or assume no liability for consultants attending the pre-proposal

meeting.

SECTION IV. PROPOSAL REQUIREMENTS

To demonstrate the qualifications and experience necessary to perform the professional

engineering services for the project, as described in the Attachment A, Draft Scope of

Services, Consultant shall submit a proposal that includes the information described in this

section.

If Consultants have questions regarding the proposal, submit questions to Jerrick Carandang

at jcarandang@forstercity.org on or before January 15, 2026.

The proposal is comprised of two (2) parts:

• Part 1 is comprised of Sections A, B, C, D, E, F, G, and H described below.

• Part 2 is Section I submitted as a separate file. If Consultant wishes, they may provide

Request for Proposal

Page 2 of 9

a password protected Part 2 with the password to be provided upon City’s request.

The proposals shall be concise and address qualifications and experience and shall not

include superfluous information. The body of the proposal, excluding appendices, should not

exceed 15 pages. As an appendix, provide resumes for the proposed team members.

Proposals should be bound with tabs identifying each section herein specified.

PART 1

A. Cover Letter

Consultant shall provide a cover letter. Consultant’s cover letter shall be signed by an

employee authorized to contractually bind the Consultant and include the following:

1) A statement that all the information in the Request for Proposal was examined.

2) A statement that the proposal is binding for a 90-calendar day period.

3) The name, title, address, email, and telephone number of the individual to whom

correspondence and other communications should be directed during the

consultant selection process.

4) The name, title, address, email, and telephone number of the individual who will

negotiate the consulting agreement with CITY, if selected, and is authorized to

contractually bind the firm.

B. Executive Summary

Consultant shall provide an executive summary. The executive summary shall describe

Consultant’s understanding of the professional engineering and other related services

required for the work, as well as Consultant's qualifications and experience, contained

in the proposal, which best highlights the Consultant’s ability to successfully deliver the

work.

C. Project Approach

Consultant shall provide a summary of its proposed approach for the services described

herein so as to deliver a quality project on schedule and for less than the negotiated

not-to-exceed amount. Consultant shall address each of the below items.

1) Conduct a complete and thorough assessment of all elevators to determine each

individual needs for their modernization.

2) Clearly specifying the scope of work; not to exceed amount by task; and schedule

that will be included in the contract for professional engineering services.

3) Monitoring and controlling the scope of work, communicating potential scope of

work changes prior to performing that work, and managing changes in scope of

work.

4) Monitoring and controlling costs of professional engineering services to ensure the

engineering services are performed within the negotiated not-to-exceed amount.

5) Monitoring the schedule and ensuring deliverables are completed on or before

schedule milestones.

Request for Proposal

Page 3 of 9

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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