Project Information

Bid Title

Housing Commission Maintenance Coordinator

Issuing Agency

Town of Lincoln

Location

Massachusetts

Published Date

Jan 16, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

20260116

Original Source

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Bid Documents

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Project Description

Bid Number:	20260116
Bid Title:	Housing Commission Maintenance Coordinator
Category:	Housing
Status:	Open

Description: The Town of Lincoln seeks an individual or a firm with considerable property management experience to oversee the management of the Town’s affordable housing units, as well as some minor administrative responsibilities associated with the operations of those units. Submissions are due no later than Friday, February 13, 2026 at 5:00PM. Publication Date/Time: 1/16/2026 2:15 PM Closing Date/Time: 2/13/2026 5:00 PM Submittal Information: Dan Pereira, Asst. Town Admin pereirad@lincolntown.org Contact Person: Daniel Pereira, Asst. Town Administrator, pereirad@lincolntown.org Download Available: www.lincolntown.org Qualifications: MINIMUM QUALIFICATIONS To be considered for this contract, each submitter must meet the minimum qualifications. Submitting contractors must meet the stated qualifications and provide additional details as requested: A minimum of eight years' experience as a residential property manager or licensed contractor. Demonstrated knowledge of the building trades. Experience reflecting knowledge of non-profit or municipal protocol a plus. Ability to comprehend and remedy property related issues quickly and efficiently. Demonstrated ability to effectively communicate with tenants and town officials. At least two references. Proof of ability to acquire the required insurance as detailed in the sample contract, adding the Town of Lincoln as an additional insured. Special Requirements: SUBMITTAL REQUIREMENTS: Submissions are due no later than Friday, February 13, 2026 at 5:00PM. Candidates must submit the following as part of the consideration process: •        Statement of company insurances coverage including property and casualty, liability, and workers compensation insurance. (Note: Prior to beginning work, the contractor must supply the town with insurance certificates naming the Town of Lincoln as a co-insured for all insurance except Workers Compensation.) •        The proposer should provide two (2) references (complete with all contact information). •        A signed price proposal sheet (Attachment A) that includes: o        The Individual or firms legal name, mailing address, phone number, email address and Federal Identification Number o        A proposed monthly price for the Set Monthly Fee (The first 4 hours of work). The proposal should break out pricing as follows: ?        January 2026 - December 2026 ?        January 2027 - December 2027 ?        January 2028 – December 2028 o        A proposed hourly labor rate for the additional as needed work. (Services after 4 hours). The proposal should break out pricing as follows: ?        January 2026 - December 2026 ?        January 2027 - December 2027 ?        January 2028 – December 2028 o        A proposed hourly rate for the oversight of property management projects. The proposal should break out pricing as follows: ?        January 2026 - December 2026 ?        January 2027 - December 2027 ?        January 2028 – December 2028 Miscellaneous: The Town of Lincoln will award this contract to the responsible person/firm offering the needed quality of service at the lowest price quotation over 3 years. As the hours of this contract are not fixed, we will be using the following calculations (based on sample hours only) to determine the lowest price 1.        Set Monthly Fee x 12 months x 3 years = Total Plus 2.        Additional As-Needed Work (Hourly Labor Rate) x 4 hrs x 12 months x 3 Years = Total Plus 3.        Oversight of Property Management Projects (Hourly Rate) x 2 hrs x 12 months x 3 Years = Total Equals 4.        Total Contract Value over 3 yrs (Actual payments will be based on hours worked.) Related Documents: Housing Commission Maintenance Coordinator Specifications 2026

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Commodity Codes

• NAICS 561210Facilities Support Services

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