Project Information

Bid Title

Opens April 28 ? 2026 Hot & Cold Mix Program ? Specifications

Issuing Agency

Effingham city

Location

Illinois

Published Date

Apr 7, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Opens April 28 – 2026 Hot & Cold Mix Program – Specifications Public Works bids

Posted on April 7, 2026

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SPECIFICATIONS

FOR

2026

HOT & COLD MIX PROGRAM

PREPARED BY

LUKE A. THOELE, P.E.

CITY ENGINEER

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

April 2026

CITY OF EFFINGHAM

NOTICE TO BIDDERS

Sealed proposals for the City of Effingham, 2026 Hot & Cold Mix Program will be received by the City of Effingham,

Illinois, 201 E. Jefferson, Effingham, IL 62401 in the office of the City Clerk until 11:00 A.M. April 28, 2026, and will

then be publicly opened and read in the Council Chambers.

The proposed work is officially known as “2026 Hot & Cold Mix Program” for the City of Effingham, Effingham,

Illinois. The project shall consist of furnishing materials required for the maintenance of streets and alleys in the City of

Effingham.

The Contract Documents, consisting of the Notice to Contractors, Special Provisions, Contract, Proposal, Notice of

Award, Notice to Proceed, Change Order, Specifications, Addenda may be examined at the following locations:

Plans, specifications, and documents are on file in the office of the City Engineer of the City of Effingham, 201 E. Jefferson

Avenue, Effingham, IL 62401.

Each proposal shall contain the name of every person or firm interested in the same and shall be accompanied by a bid

bond, bank cashier’s check, bank draft or certified check for not less than five (5) percent of the amount of the bid. A

surety bond for the full amount of the award is not required. Failure on the part of the contractor to deliver the materials

within the time specified or to do the work as specified herein will be considered just cause to forfeit the surety as provided

in Article 108.10 of the State of Illinois Standard Specifications for Road and Bridge Construction, adopted April 1, 2022.

The City of Effingham reserves the right to reject any or all bids, waive or not waive any informality in the bids, and to

accept any bid which it deems most favorable to the City.

Proposals must be submitted to the City Clerk Office, City of Effingham on a form furnished by the Municipality, which

may be obtained at the office of the City Clerk, City of Effingham and shall be enclosed in a separate and sealed envelope

endorsed “2026 Hot & Cold Mix Program”.

It is agreed that this bid may not be withdrawn for a period of 60 days from opening thereof or it will be subject to forfeit

the 5% Bid Bond provided with the bid.

It is anticipated that a Notice of Award of a contract will be issued within 30-to-60 days of the date bids are received and

that a Notice to Proceed will be issued within 10 days of the date of the Notice of Award if contractor provides proper

insurance and bonding in a timely manner.

Date:

BY ORDER OF THE CITY COUNCIL

CITY OF EFFINGHAM, ILLINOIS

Steven W. Miller, City Administrator

PROPOSAL

To the City Council of the City of Effingham, Illinois:

The undersigned agrees, if this bid is accepted within 30 days from date of opening, to furnish any or

all of the materials upon which prices are quoted, at the respective unit prices, subject to the following

conditions:

1) It is understood and agreed that the "Standard Specifications for Road and Bridge Construction"

prepared by the Department of Transportation adopted January 1, 2022, shall govern insofar as they may be

applied and insofar as they do not conflict with the special provisions and supplemental specifications

attached hereto.

2) It is understood that quantities listed are approximate only and that they may be increased or decreased

as may be needed to properly complete the improvement within its present limits or extensions thereto, at the

unit price stated and that bids will be compared on the basis of the total price bid for each group.

BIDDER:

ADDRESS:

BY:

TITLE:

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SPECIAL PROVISIONS

The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction

of the State of Illinois”, adopted January 1, 2022, and the Supplemental Specifications and Recurring Special

Provisions, which govern the 2026 Hot and Cold Mix Program, City of Effingham, Illinois, and in case of

conflict with any contract documents, Article 105.05 shall apply.

BITUMINOUS PATCHING MIXTURE (GROUP I)

The preparation and composition of the Bituminous Patching Mixture shall conform to the

Department's Specifications for Bituminous Mixture for Maintenance Use, Medium Curing Liquid Asphalt

Type, Serial No. M19-79 effective July 1, 1971, revised April 1, 1979, Barrett Rode Rite-Proprietary, Serial

No. M41-73 effective July 1, 1971, revised October 1, 1973, or Emulsified Asphalt, Serial No M48-79

effective May 1, 1978, revised April 1, 1979. Aggregate materials shall be crushed stone only. The materials

shall be furnished F.O.B., Plant within five miles of Effingham.

BITUMINOUS SURFACE MIXTURE (GROUP II)

The Bituminous Surface Mixture shall be a hot plant mix approved by the City Engineer. This mixture

shall be furnished F.O.B., Plant within five miles of Effingham.

PROPOSAL GUARANTEE

Proposal guarantee in the form of a certified check or cashier's check in the amount of not less than 5%

of the bid must accompany the bid. A surety bond for the full amount of the award will not be required.

Where a surety bond is not provided the proposal guarantee of the successful bidder will be held in lieu

thereof. Failure on the part of the contractor to deliver the material within the time or to do the work as

specified herein will be considered just cause to forfeit his surety as provided in Article 108.11 of the

Standard Specifications.

LAWS TO BE OBSERVED

The contractor shall at all times observe and comply with all Federal and State laws, local laws,

ordinances, and regulations which in any manner affect the conduct of the work.

Substance Abuse Prevention Program: In addition to all other labor requirements set forth in this

proposal and in the Standard Specifications for Road and Bridge Construction, adopted by the

Department, during the performance of this contract, the Contractor for itself, its assignees, and

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successors in interest (hereinafter referred to as the “Contractor”) agrees as follows:

Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor shall

have in place a written Substance Abuse Prevention Program for the prevention of substance abuse among its

employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective bargaining

agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any Subcontractor

shall file with a public body: a copy of the substance abuse prevention program along with a cover letter

certifying that their program meets the requirements of the Act, or a letter certifying that the Contractor or a

Subcontractor has a collective bargaining agreement in effect dealing with the subject matter of this Act.

Insurance: Contractor is required to furnish the City with Certificates of Insurance in the following amounts

and the City of Effingham will be listed as an Additional Insured on a primary non-contributory basis. The

Certificate of Insurance shall be accompanied by an “Additional Insured – Designated Person or Organization”

form.

Worker’s Compensation

Statutory Limits

Employer’s Liability

$ 1,000,000

General Liability

$ 2,000,000

Auto Liability

$ 1,000,000

Excess Liability

$ 2,000,000

Certificates of Insurance shall contain a provision or endorsement that the coverage afforded will not be

canceled, materially changed or renewal refused until at least 30 days prior written notice has been given to

Owner and Contractor.

Certificates of Insurance remain in effect at least until final payment and at all times thereafter when Contractor

may be correcting, removing, or replacing defective Work.

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Commodity Codes

• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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