Project Information

Bid Title

RFP | Inchelium Community Center | Sidewalk Engineering & Design - Sidewalk Services

Issuing Agency

The Confederated Tribes of the Colville Reservation

Location

Washington

Published Date

Dec 3, 2025

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP | Inchelium Community Center | Sidewalk Engineering & Design - Sidewalk Services | Closing Date Jan 29, 2026 PDF

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Confederated Tribes of the

Colville Reservation

P.O. Box 150 Nespelem, WA 99155 (509) 634-2200

Request for Proposals

Engineering & Design - Sidewalk Replacement

Inchelium Community Center Facility

Section 1

GENERAL INFORMATION

1.01 Description

The Confederated Tribes of the Colville Reservation (Colville Tribes) Community Center is seeking

a Washington State Certified and Licensed Engineering Firm (Contractor) to provide Engineered

drawings and specifications for sidewalks at the Colville Tribes Inchelium Community Center

building located at 14 Community Ctr. Lp, Inchelium, Washington 99138. The services provided

must meet objectives as described herein.

Our business hours are Monday thru Thursday 7:00 am 5:30 p.m. excluding Saturdays, Sundays,

Tribal and Federal holidays.

1.02 Introduction

The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive

Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million acres

located in north central Washington State. The Administrative Headquarters are located at the

Colville Indian Agency Campus, approximately 2 miles south of Nespelem, WA with offices located

throughout our reservation.

1.03 Purpose of Sealed Bid

The purpose of this Sealed Bid Notice is to solicit proposals from Washington State Certified and

Licensed Engineering firms and establish a Contract for pre-construction drawings and

specifications related to the project. The instructions on proposal preparation, required

documents, eligibility requirements and evaluation criteria are provided herein.

1.04 General Scope of Work

Contractor shall furnish all supervision, labor, materials, equipment, permits, personnel monitoring

and testing required for the development of the drawings and specifications for the Sealed Bid

Notice. Contractor/Firm shall provide engineered stamped drawings and specifications for a

sidewalk replacement at the Inchelium Community Center. Specifications should include plans

for adequate storm water drainage system.

Tribal Employment Rights Ordinance, TOSHA and Tribal Solid Waste Disposal requirements apply.

Before proceeding with the work; Contractor will have in place all required permits from each

applicable regulating authority.

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1.05 Response Format

Contractor proposals must be submitted in the format specified below. Contractors that deviate from

this format may be deemed non-responsive.

1.06 Completeness of Proposal

The Contractor must submit a completed Bid form signed by a Contractor representative authorized

to bind the proposing firm contractually. The Contractor must identify on the form any exceptions

the Contractor takes to the Tribes Sealed Bid Proposal, or declare that there are no exceptions taken.

1.07 Proposal Response Date and Location

Proposals must be submitted to the Confederated Tribes Community Center Manager no later than

03:00 pm January 29th, 2026. The FedEx delivery address is Community Center Manager,

Colville Confederated Tribes, 21 Colville St. Nespelem, WA 99155; hand delivery at the Nespelem

Community Center Building, 4000 Columbia River Road, Nespelem, WA 99155, and or USPS PO

Box 150, Nespelem, WA 99155. All Bids and accompanying documentation will become the

property of the Colville Tribes and will not be returned. Contractors accept all risk of late delivery

of mailed proposal regardless of fault.

1.08 Proposal Submission

Submit 1 original signed Bid form and accompanying forms and or documentation in a sealed

envelope addressed to: Community Center Facilities Manager, Titled “Sealed Bid – Inchelium

Sidewalk Engineering” by January 29th 2026 @ 03:00 pm that has clear markings of the

responding business name and address.

1.09 Site Visitation

A site visit is not required, but is highly recommended and can be scheduled by contacting Barney

Ferguson, Community Center Facilities Manager at (509) 634-2370 OR Richard Williams at 509-

722-7032. By submitting his/her proposal, the Contractor acknowledges that he/she has satisfied

him/herself as to the nature and locations of the work.

1.10 Contractor’s Cost to Develop Proposals

Costs for developing proposals in response to the Bid Notice are entirely the obligation of the

Contractor and shall not be chargeable in any manner to the Colville Tribes.

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1.11 Indian Preference

Notice is hereby given that the Confederated Tribes of the Colville Reservation has in force Title 10

Employment and Contracting; Chapter 10-1 Tribal Employment Rights Ordinance (TERO), and

Chapter 10-3 Indian Preference in Contracting, covering but not limited to Indian employment,

Training, contracting and subcontracting. Bidders are directed to contact the Colville Tribal TERO

department to obtain complete information regarding compliance requirements and responsibilities

under the law. It is also incumbent on the contractor and/or subcontractor to insure all compliance

requirements are met prior to commencing work. It is also advisable for covered entities to be aware

of the TERO requirements for certification as an Indian firm, sanctions for non-compliance and the

appeal process.

The Colville Tribal TERO department can be reached by calling (509) 634-2735.

Section 2 TERMS AND CONDITIONS

2.01 Questions Regarding the Bid Notice

Requests for interpretation/clarification of the Bid Notice document must be made in writing and

submitted to Mr. Barney Ferguson, the Community Center Facilities Manager, by e-mail

barney.ferguson.ccc@colvilletribes.com, or by mail PO Box 150 Nespelem, WA 99155.

Unauthorized contact with other tribal employees regarding this Bid Notice may result in

disqualification. All oral communications will be considered unofficial and non-binding on the

Colville Tribes. Allow seven (7) days for processing written questions received. All questions must

be submitted no later than 10 days from the Bid Notice Closing Date.

2.02 Bid Notice Amendments

The Colville Tribes reserves the right to request any respondent clarify its proposal or to supply any

additional material deemed necessary to assist in the evaluation of the Bid.

The Colville Tribes reserves the right to change the Bid Notice schedule or issue amendments to the

Bid Notice at any time. The Colville Tribes also reserves the right to cancel or reissue the Bid

Notice. All such addenda must be acknowledged and will become part of the Bid Notice.

2.03 Withdrawal of Proposal

Provided notification is received in writing, proposals may be withdrawn at any time prior to the

proposal response due date and time specified. Proposals cannot be changed or withdrawn after the

time designated for receipt.

2.04 Rejection of Proposals

The Colville Tribes reserves the right to reject any or all proposals, to waive any minor informalities

or irregularities contained in any proposal, and to accept any proposal deemed to be in the best

interest of the Colville Tribes.

2.05 Proposal Validity Period

Submission of a proposal will signify the Contractor’s agreement that its proposal and the content

thereof are valid for 60 days following the proposal response deadline unless otherwise agreed to in

writing by both parties.

The proposal will become part of the Contract between the Colville Tribes and the successful

Contractor.

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2.06 Proposal Signatures

A representative authorized to obligate the firm must sign the proposal, with the Contractor’s address

and telephone information provided. Unsigned proposals will not be considered.

2.07 Insurance Requirements

The Colville Tribes will require the selected Contractor to comply with the insurance requirements as

listed in the Bid Notice; Questions regarding insurance requirements can be discussed with the

Tribes Risk Management Office, (509) 634-2447. See Attachment “A”

2.08 Equal Opportunity Requirements

The Colville Tribes is an equal opportunity employer and requires all Contractors to comply with

policies and regulations concerning equal opportunity. The contractor, in the performance of the

Contract, agrees not to discriminate in its employment because of the employees or applicant’s race,

religion, national origin, ancestry, sex, age, or physical handicap.

2.09 Other Compliance Requirements

In addition to the nondiscrimination and affirmative action compliance requirements previously

listed, the Contractor awarded a Contract shall comply with Tribal, Federal, State and local laws,

statutes and ordinances relatively to the execution of the work. This requirement includes, but is not

limited to, protection of public and employee safety and health; environmental protection; waste

reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subject.

2.10 Ownership of Documents

Any reports, studies, conclusions and summaries prepared by the Contractor shall become the

property of the Colville Tribes.

2.11 Confidentiality of Information

All information and data furnished to the Contractor by the Colville Tribes and all other documents

to which the Contractor’s employees have access during the term of the Contract, shall be treated as

confidential to the Colville Tribes. Any oral or written disclosure to unauthorized individuals is

prohibited.

2.12 Hold Harmless

The Contractor shall hold harmless, defend, and indemnify the Colville Tribes and the Tribes

officers, agents, and employees against any liability that may be imposed upon them by reason of the

Contractor’s failure to provide worker’s compensation coverage or liability coverage.

2.13 Safety

All applicable regulations pertaining to safety, the Contractor shall strictly adhere to; including

Tribal Occupational Safety and Health Act (TOSHA) standards and regulations and OSHA 29CFR

1910.1001 & 1926.1101. Particular care shall be exercised in connection with the operation of

vehicles and other equipment on the site.

2.14 TERO

The Colville Tribal Employment Rights Ordinance (TERO), including the 5% TERO fee shall apply

to the Contract to the extent any of the work to be performed under the Contract is on or near the

Colville Indian Reservation. No work will take place until a TERO Utilization Plan has been signed,

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approved, and filed with the TERO office. The 5% TERO fee applies to all contracts over $5,000.00

where the contractor is not a preference-certified entity.

2.15 Bonds are not required for this Project-Disregard the following Section

Bid proposals shall be accompanied by security in the amount of 5% of the total Bid amount on

forms provided by the Contractor surety. The successful Contractor will furnish Performance

Security and Labor and Material Security Bonds in the amount of 100% of the contract and will be

required before start of work.

The bonds will be from an AA rated surety acceptable to the Colville Tribes. If allowable and the

Colville Tribes chooses to select a Contractor that cannot provide bonding, then the Colville Tribes

will retain 20% of the contract price until verified that the Contractor has satisfied all obligations in

relation to the contract.

2.16 Liquidated Damages

For failure to complete the specified work in the identified contract time a penalty of $100.00 per day

will be assessed.

2.17 Davis Bacon Wages are not required for this Project-Disregard the following Section

As this project is not federally funded the Davis Bacon Act does not apply. Contractor will not be

required to submit certified payrolls.

Section 3 REQUESTED SERVICES

3.01 Duration of Services

The Colville Tribes anticipates the service period for this work to be from approximately February

16th, 2026 through September 30th, 2026. The total duration of the Contract shall not exceed 200

days.

3.02 Information

The forms and required documentation referenced below must be submitted with the Contractor’s

proposal. Do not leave any space blank.

 Bid Sheet

 Contracting License: Provide a copy of your current Washington State Department

of L&I Contractor Registration.

 TERO Certification: Provide a copy of the TERO certification of your firm if

applicable.

 Company/Staff Information: Form # 1.

 Client References: Complete Form # 2. (Provide at least 1 client reference)

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Commodity Codes

• NAICS 541330Engineering Services

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