Project Information

Bid Title

2026-12 40 Ton Tilt Deck Trailer with Hydraulic Axle Side

Issuing Agency

Cole County

Location

Missouri

Published Date

Mar 22, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-12

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-12
Bid Title:	2026-12 40 Ton Tilt Deck Trailer with Hydraulic Axle Side
Category:	Heavy Equipment & Fleet Vehicle Sales & Related Maintenance Services
Status:	Open

Publication Date/Time: 3/22/2026 8:00 AM Closing Date/Time: 4/23/2026 3:00 PM Bid Opening Information: 04/23/2026 @ 3pm Contact Person: Lexi Buechter abuechter@colecounty.org Related Documents: 2026-12 40 Ton Tilt Deck Trailer with Hydraulic Axle Side Bid Docs

Attachment Preview

COUNTY OF COLE – MISSOURI

REQUEST FOR BID

2026-12: 40 TON TILT DECK TRAILER WITH HYDRAULIC AXLE SIDE

SUBMISSIONS SHALL BE ACCEPTED THROUGH

THURSDAY, APRIL 23, 2026 AT 3:00 P.M. CENTRAL

AND RECEIVED AT:

COLE COUNTY COMMISSION

311 EAST HIGH STREET, ROOM 200

JEFFERSON CITY, MO 65101

______________________________________

Company Name

______________________________________

Direct Contact Name (Typed/Printed)

_______________________________________

Mailing Address

________________________________________

Title

__________________________________________ ________________________________________

City/State/Zip

Email

__________________________________________ ________________________________________

Office Telephone Number

Direct Line or Extension

I hereby certify that I am submitting the following information on behalf of the above-listed company and understand that

by virtue of executing and returning with this response this REQUIRED RESPONSE FORM, I further certify full, complete

and unconditional acceptance of the terms and conditions set forth herein, all attachments and the contents of any addendum

or amendment released hereto. (Submission must be signed by an officer or employee having authority to legally bind the

respondent.)

______________________________________

Authorized Signature

_______________________________________

Authorized Name (Typed/Printed)

______________________________________

Title

_______________________________________

Date

1

REQUEST FOR BID

Sealed offers will be accepted by the Cole County Commission for consideration in provision of the

following:

2026-12

40 Ton Tilt Deck Trailer with Hydraulic Axle Side

Submissions will be received at the office of the Cole County Commission, 311 East High Street, Room

200, Jefferson City, Missouri until 3:00 p.m. on Thursday, April 23rd, at which time they will be publicly

opened and taken under advisement. Bidders should be aware that submissions are public record under

state law. Specifications are available at www.colecounty.org or by contacting Lexi Buechter at (573) 634-

9168 or abuechter@colecounty.org.

NEWS TRIBUNE: Mar. 22, 29 & Apr. 5

Legal Notices

Cole County Commission

311 East High Street

Jefferson City MO 65101

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COLE COUNTY COMMISSION

PURCHASING

311 EAST HIGH STREET, ROOM 200

JEFFERSON CITY, MISSOURI 65101

REQUEST FOR BID

1.0 OVERVIEW

1.1 NOTIFICATION. This document constitutes a request for competitive, sealed offers per the Terms

and Conditions of bidding and any special conditions set forth herein for the provision of a dual

axle 40-ton tilt top trailer with sliding axles and a tilting deck for use by the Cole County

Department of Public Works.

Respondents are responsible for being thoroughly familiar with all specifications and requirements

of this solicitation. Failure to examine any relevant document or provision thereof will not relieve

the successful respondent from any obligation under this bid. Qualified organizations are invited

to prepare an offer in response to this document and in doing so, concur with all terms, conditions,

specifications and addenda to this bid unless specifically noted otherwise in a separate section

within their response titled “EXCEPTIONS”.

1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised

that all questions concerning the meaning or intent of these specifications must be submitted IN

WRITING and received at least five (5) business days prior to the date scheduled for bid opening.

All inquiries shall be directed to:

Lexi Buechter, Purchasing Agent

abuechter@colecounty.org

As of the issuance date of this solicitation and continuing until the final date for acceptance of

submissions, all respondents are specifically directed not to discuss, hold meetings, conferences,

or technical discussions with any County employee for the purpose of responding to this solicitation

except as otherwise permitted by this bid document. Respondents should not otherwise ask any

County officials or employees questions about the bid or related issues, either orally or by written

communication. Respondents directly contacting other County employees risk elimination from

further consideration.

1.3 ISSUANCE OF ADDENDA. Every attempt shall be made to ensure that all written questions receive

an adequate and prompt response. However, in order to maintain a fair and equitable bid process,

all respondents will be advised of any questions submitted, the County’s response, and any other

pertinent information related to this solicitation via the issuance of addenda, which will be posted

at www.colecounty.org. All issued addenda are incorporated by reference as if fully set out

herein. An addendum may contain information that could affect bid responses. Respondents are

cautioned that the only official position of Cole County is that which is issued by Cole County in

these specifications or by addendum thereto; no other means of communication, whether written

or oral, shall be construed as a formal or official response or statement. It shall be the responsibility

of the respondent to verify whether or not any addenda have been issued prior to submitting a bid

response to Cole County.

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The County assumes no liability if a respondent fails to incorporate addenda into their bid. Failure

to have requested an addendum covering any questions affecting the interpretation of these

specifications shall not relieve the awarded party from delivering the completed project, product

and/or service in accordance with the intent of these specifications.

1.4 SUBMISSION REQUIREMENTS. A fully executed response, including the specification pages

comprising this invitation and any related illustrative documentation and/or issued addenda shall:

▪ Be submitted in a sealed envelope identified by bid number, bid title, and bid opening

date/time;

▪ Be complete and signed by an official authorized to obligate company submitting the bid;

▪ Include (1) complete original bid and two (2) exact duplicates.

It is the responsibility of each respondent to deliver its submission to the office of the Cole County

Commission, 311 East High Street, Room 200, Jefferson City, Missouri on or before the date and

exact time indicated for public bid opening. Fax and email submissions will not be accepted or

considered. Responses will be time and date stamped; those received late will be determined non-

responsive without exception. Late bids may be returned unopened to the respondent upon request

within ten (10) business days after the bid opening. All returns will be made at the respondent’s

expense.

1.5 BID OPENING. Submissions will be publicly opened in the Cole County Commission Chambers

on Thursday, April 23rd at 3:00 p.m. Central. Respondents and the public are invited but not

required to attend the formal bid opening. All documents will be made available for public

inspection, but no decision relating to the award of the contract or agreement will be made

at the bid opening.

1.6 ADVICE OF AWARD. Upon bid award by the Cole County Commission, award notification

letters, including a bid tabulation summarizing responses received, will be sent via email to all

parties submitting a response.

2.0 TERMS AND CONDITIONS

2.1 INCURRING COSTS. Cole County shall not pay for any information requested herein nor be

obligated or liable for any cost incurred by any respondent in submitting a response.

2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in

part or in whole, received in response to this solicitation; to waive or not waive informalities or

irregularities in any response or the bidding procedures; to request supplementary information from

respondents as determined necessary to effectively evaluate responses; to cancel this solicitation,

advertise for new and/or purchase off of cooperative purchasing contracts; and to accept, request

clarification or further negotiate the terms, conditions and/or methodology of any response if,

in Cole County’s sole judgment, the best interests of Cole County will be so served.

2.3 MODIFICATION/WITHDRAWAL. Receipt of written notice or an in-person request from a properly

identified individual prior to the official date and time set for bid opening must occur in order to

modify or withdraw a submission which has been delivered to the office of the Cole County

Commission.

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2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by Cole

County for a minimum period of ninety (90) calendar days after the date specified for bid opening.

2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation

becomes the property of Cole County and may be disclosed upon proper Sunshine Law request per

610.021(12) RSMo.

2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner by a

respondent. Changes, additions or limiting provisions made on the invitation will render the bid

informal and may cause its rejection. Taking exception to any clause in part or in whole does not

necessarily disqualify a respondent; any such exception shall be clearly identified and described in

full detail in the respondent’s submission on a separate page clearly titled “EXCEPTIONS.” Any

exception will be evaluated and accepted or rejected by Cole County, whose decision shall be final

and conclusive. In the absence of such declaration(s), the response shall be accepted as in strict

compliance with all terms, conditions, and specifications and the awarded party shall be held

responsible for providing the product or service accordingly.

2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of potential respondents to ask questions,

request changes or clarification, or otherwise advise Cole County if any language, specification or

requirement of this solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear

to inadvertently restrict or limit responses to a single source. Such notification must be directed to

the Purchasing Agent and received at least five (5) business days prior to the date set for bid

opening.

2.8 INTERPRETATION. If a respondent has any questions which arise concerning the true meaning or

intent of these bid documents, plans or any part thereof which affect the cost, quality, quantity, or

character of the project or service, respondent shall request in writing that an interpretation be made

and an addendum be issued which shall then be posted at www.colecounty.org. Failure to have

requested an addendum covering any questions affecting the interpretations of the bid documents

shall not relieve the successful respondent from delivering the product, service or completed project

in accordance with the intent of the bid documents. Should any differences arise as to the meaning

or intent of these specifications, Cole County’s interpretation shall be final and conclusive.

2.9 EQUIVALENT MATERIAL/EQUIPMENT. Any listed manufacturer/model number(s) or a definite

reference to a particular item or piece of equipment is intended to establish a minimally acceptable

design, type, quality, functional capacity, and/or desired performance level. It is to be understood

that any equivalent alternate which will perform adequately the duties imposed by the general

design may be proposed and bid so long as sufficient details necessary to establish equivalency are

included in the submission. Acceptance is subject to approval of the County which may request

further information, sample(s) and/or a demonstration prior to bid award. Cole County shall be the

sole judge of equivalency.

2.10 LIKE OR SIMILAR PRODUCT. Cole County reserves the right, at its sole discretion, to obtain like

or similar product to that which has been specified herein when use of such product is deemed in

the best interest of the County.

2.11 QUALIFICATIONS OF RESPONDENTS. Cole County may make such investigations as deemed

necessary to determine the ability of any respondent to provide the product and/or service described

herein. Respondent shall furnish to the County all such information and data for this purpose that

the County may request. The County reserves the right to reject any submission if the evidence

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Commodity Codes

• NAICS 336212Truck Trailer Manufacturing

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