Project Information

Bid Title

Baggage Handling System (BHS) Preventive Maintenance, Repairs, and Inspections (Re-Bid - 2)

Issuing Agency

Orlando Sanford

Location

Florida

Published Date

Jun 18, 2025

Closing Date

Jul 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-022-ITB-CB

Original Source

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Bid Documents

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Project Description

Project ID: 2025-022-ITB-CB

Title: Baggage Handling System (BHS) Preventive Maintenance, Repairs, and Inspections (Re-Bid - 2)

Addenda: 0

Release Date: 6/18/2025

Due Date: 7/18/2025

Post Information

Posted At:Wed, Jun 18, 2025 3:07 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Sanford Airport Authority invites firms meeting the minimum qualifications outlined in the solicitation documents, to submit bids for Baggage Handling System (BHS), which includes Baggage Carousels (Claim Devices) and Make-Up Units (MU) equipment, Preventive Maintenance Services, Repairs, and Inspections, at Orlando Sanford International Airport (SFB). This project supports the Authority’s ongoing commitment to enhancing airport infrastructure and operations.

The purpose of this solicitation is to select a Contractor holding State of Florida licenses, at time of submitting a bid, as both a Certified Mechanical Contractor (CMC) and a Certified Electrical Contractor (EC) with a minimum of five (5) years of recent, consecutive experience performing inspections, preventive maintenance, and repairs on systems comparable to those used in airport Baggage Handling Systems (BHS). The Contractor shall have an office within fifty (50) miles of the Orlando Sanford International Airport (SFB) at time of bid submission.

Firms submitting a Bid in response to this Solicitation (singularly, a Respondent; collectively, Respondents) must meet the minimum qualification requirements specified in the Respondent Questionnaire, available on the Authority’s e-Procurement Portal hosted by OpenGov at https://secure.procurenow.com/portal/flysfb .

The resulting contract will have an initial term of three (3) years, with the option for two (2) additional one (1) year renewals, subject to written agreement by all parties. The contract shall include all labor, equipment, licensing, materials (including oil and grease), tools, travel, and any other items necessary to complete the work outlined in the solicitation, as needed to fulfill the requirements of the contract.

Non-Mandatory Pre-Solicitation Conference: The Non-Mandatory Pre-Solicitation Conference may be attended in-person at the location specified in the Timeline. The Optional Site Tour will occur right after the pre-bid meeting.

Background

The Baggage Claim Baggage Belts (Inbound) and Check-In and Curbside Baggage Belts (Outbound) vary in age (5 - 11 years in age), installers, manufacturers, and unit items. The chart below provides the baggage belt number, installer, year installed and manufacturer and unit item description.

Check-In Belts 1, 2, 3 and Curbside Check-In Belts 1 and 2 are located at the West Terminal (Ticketing Counters). Baggage Claim baggage belts 1, 2, and 3 are also located in the West Terminal (neighboring the Ticketing Counters). Baggage Claim baggage belts 4 and 5 are located in the U.S. Customs and Border Protection area. Baggage Claim baggage belts 6, 7, and 8 are located in the East Terminal (near the Hourly Parking Lot).

Name Installer Year Manufacturer – Unit Item Description

Check-In belt # 1 Daifuku 2020 Webb - Makeup Unit

Portec Turns - Feed Belt

Check-In belt # 2 & 3 DCI 2016 Webb - Makeup Unit

Portec Turns - Feed Belt

Curbside Check-In Daifuku 2020 Portec Turns - Feed Belt

Belt # 1 & 2

Baggage Claim G&S Conveyor 2014/2015 G&S Conveyor - Flat Plate

Belt # 1, 2 & 3

Baggage Claim Logan Teleflex 2018 Webb - Makeup Unit

Belt # 4 & 5 Portec Turns - Feed Belt

Baggage Claim Daifuku 2020 Webb - Makeup Unit

Belt # 6, 7, & 8 Portec Turns - Feed Belt

Timeline

Solicitation Posted:

June 18, 2025

Non-Mandatory Pre-Solicitation Conference and Optional Site Tour (Non-Mandatory):

July 2, 2025, 10:00am

Vigilante Conference Room
Welcome Center - 1st floor
Orlando Sanford International Airport
2001 Red Cleveland Blvd.
Sanford, FL 32773

The meeting will be held at the Vigilante Conference Room is located @ 2001 Red Cleveland Blvd., Sanford, Florida 32773 which is located across from the Main Terminal in the Welcome Center/Rental Car Building. Enter the lobby and the conference room is located in between the rental car counters. Attendees may park in any available lot and parking vouchers will be provided to cover the fee.

Question and Clarification Deadline:

July 9, 2025, 5:00pm

Final Addendum posted:

July 11, 2025, 5:00pm

Bid Deadline:

July 18, 2025, 2:00pm

Vigilante Conference Room
Welcome Center - 1st floor
Orlando Sanford International Airport

The Vigilante Conference Room is located on the first floor of the Welcome Center/Rental Car Building, directly across from the main airport terminal at 2001 Red Cleveland Blvd., Sanford, Florida 32773. Attendees may park in any available lot and parking vouchers will be provided to cover the fee.

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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