Project Information

Bid Title

Design Professional Services for Sheriff's Office Replacement and Jail Modernization Project

Issuing Agency

Carrollton County

Location

Georgia

Published Date

Jan 7, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

SO26-A002

Original Source

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Project Description

Bid Number:	SO26-A002
Bid Title:	Design Professional Services for Sheriff's Office Replacement and Jail Modernization Project
Category:	Carroll County Bids
Status:	Open
Bid Recipient:	Sunday Cook, Purchasing Agent

Description: The CARROLL COUNTY BOARD OF COMMISSIONERS, is seeking Proposals from firms interested in providing design professional services for a County Sheriff’s Office Replacement and Jail Modernization Project including a Mental Health Addition. Please see the bid document for additional details. Publication Date/Time: 1/7/2026 2:00 PM Publication Information: See attached solicitation for additional details. Closing Date/Time: 2/6/2026 2:00 PM Submittal Information: See bid document for details Pre-bid Meeting: 1/15/2026 at 10am Contact Person: Sunday Cook Purchasing Agent scook@carrollcountyga.gov 770-830-5909 Download Available: Yes Business Hours: 8-5 pm Miscellaneous: A mandatory Prebid Meeting will be held on-site. Location: Carroll County Jail 1000 Newnan Rd. Carrollton, GA 30116 Date and time: Jan. 15, 2026 at 10:00 am Related Documents: RFP for Design Services Architect Sheriff Office Replacement and Jail Modernization w Mental Health Addition SO26 A002

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CARROLL COUNTY, GEORGIA

REQUEST FOR PROPOSALS

Design Professional Services

for

Sheriff's Office Replacement and Jail Modernization Project,

including Mental Health Addition

(RFP No. SO26-A002)

The CARROLL COUNTY BOARD OF COMMISSIONERS, as “Owner” or the "County," is seeking

Proposals from firms interested in providing design professional services for a County Sheriff’s Office

Replacement and Jail Modernization Project including a Mental Health Addition. These Instructions

("Instructions") seek to select the most qualified provider of the above-mentioned services. Owner reserves

the right to reject any or all proposals, and to waive technicalities and informalities at the discretion of

Owner.

RESTRICTION OF COMMUNICATION: Other than responses to the Owner's designee as required herein,

from the issue date of these Instructions until a successful proposer is selected and the selection is

announced, proposers are not allowed to communicate for any reason with any members of the Evaluation

Committee or the County elected officials, employees or agents, except for submission of questions and

proposals as instructed in these Instructions, or during the proposer's conference (if applicable), or as

provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right

to reject the Proposal of the offending proposer.

1. GENERAL PROJECT INFORMATION GENERAL PROJECT INFORMATION

Project Background:

The County desires to design and construct a Sheriff’s Office Replacement Facility up to 71,750 square

feet and Women’s Jail Replacement and Mental Health Addition up to 32,288 square feet, for a total of

105,000 square feet. The Project shall also include upgrades to the existing men’s Jail tower. The Design

Professional selected shall use the County’s existing Conceptual Design.

Project Delivery Method:

The delivery method for this Project will be construction manager at-risk (CM/GC), and, at a minimum, will

employ the services of a Design Professional, in addition to the services of a CM/GC.

Project Budget:

The preliminary stated (construction) cost limitation (SCL) for the Project is estimated to be $60,000,000.00.

The final SCL may differ due to actual program requirements, funding, and other circumstances.

Project Schedule:

Design is anticipated to start within 30 days of the execution of the contract with the completion of

construction documents by the fourth quarter of 2026. Construction will start sometime thereafter. The start

of construction is contingent on the availability of funding. Construction is anticipated to start the fourth

quarter of 2026 duration to reach substantial completion is estimated at approximately 20 months. (All of

the dates above are estimates which are subject to change.)

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Design Professional Requirements:

The Owner is seeking the services of an architectural firm (the “Design Professional” or “DP”) to provide

all design services, including the development of plans and specifications. The DP will perform

programming and provide the complete schematic, design development, and construction documents and

will be expected to attend design review meetings every two weeks throughout design. In addition, the DP

will provide construction contract administration services which include, but are not limited to review of

Requests for Information, Submittals, attendance at bi-weekly OAC meetings, cover up inspections,

review of payment applications, Punchlist, etc. This should represent the scope of work included in the

project. The successful Design Professional will be expected to contract with the Owner in a timely manner.

The offering firm shall be the primary contracting firm as the individual firm held responsible for fulfilling

all contractual obligations. The primary contracting firm shall perform a minimum of 50% of the

architectural design services (exclusive of engineering and specialty consultants) in-house. The Project

will be constructed by a general contractor to be selected and contracted with separately by the Owner.

It is expected the Design Professional will work closely with the selected contractor and any other

consultants engaged by the Owner and in the best interest of the Owner and the project.

It is anticipated that the Agreement between the County and the selected firm (architect) will contain the

following scope of work:

A. Serve as the County’s professional architectural consultant in all phases of the Project described in

the Agreement, and will assist the County by verifying the architectural design program for the Project

after which the Firm will describe the major functional elements, space requirements and relationships

between the elements, requirements within each space (environmental, acoustical, lighting, electrical,

communications, cabinetry, security, etc.), site development requirements, code requirements,

American Correctional Association standards, aesthetic requirements and other special

considerations.

B. The Basic Services of the selected architect shall include programming efforts such as reviewing

existing Program, existing site conditions, interviewing personnel, reviewing inventories, or projected

lists of furniture, equipment and materials prepared by County or County’s representatives, attending

meetings and taking other actions as necessary to establish the scope of the Project as dictated by

the County’s needs.

C. Provide a preliminary evaluation of the County’s operating program and the Project budget

requirements, each in terms of the other, and shall review with the County.

D. Enter into an Agreement with the County substantially in the form of a standard AIA B101-2017

document with the Contract Addendum attached hereto as Exhibit “D”. The Basic Services for

design shall consist of normal architectural services; structural, mechanical (including plumbing),

electrical, physical and electronic security systems and civil engineering services; audio

visual/telecommunications; networking; landscape architectural services; roofing consultant services;

FF&E layout and any other services included in the Agreement as part of Basic Services.

E. Accept that Carroll County has entered into an agreement with a Program Manager (CPS) to work

with and on behalf of the County through the entire design, construction and transition period of the

Project. This firm will assist the Evaluation Committee during the procurement process of the Project.

F. Accept that Carroll County will procure the services of a Construction Manager-at-Risk through Carroll

County Purchasing for the construction phase of the work. They will be contracted to work diligently

with the Team to provide budgeting, constructability reviews and Bid Package assistance throughout

the entire design phase of the Project typical with a Construction Manager-at-Risk procurement

process.

Please provide a list of design team members and consultants and their background. The approved design

team member and consultants will be included in the contract between Carroll County and the architectural

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firm. Any changes to the design team members and consultants listed must be approved by Carroll County.

All local, county, state, and federal codes and regulations must be followed, especially in regard to Building

Codes, Life Safety Codes, and the Americans with Disabilities Act.

Once a contract is executed between the County and the successful proposer, the successful proposer will be

required to provide the services as required by this RFP by the members of the proposed project team, including

any and all consultants. Carroll County must first approve any change in or substitution of project team

members, including any consultant, in writing.

The successful proposer will provide full architectural and engineering services including, but not limited to:

• Project program review and design

• Preparation of all specifications and bid documents

• Assistance with evaluation of bid package proposals.

• Interior and exterior signage

• Building plaque

• Landscaping plan including irrigation

• Site Lighting

• Americans with Disabilities Act Code Compliance

• Preparation of all change order documents

• Construction contract administration

• Assistance with project documentation

• Provide reproducible as-built drawings per Owner’s direction

• Provide reproducible drawings to Owner through project development and other stages

• Upgrades to the existing men’s jail tower, as requested by Owner.

• The Design Professional selected shall use the County’s existing Conceptual Design.

2. SELECTION PROCESS

Review of the proposals will be made by an Evaluation Committee consisting of representatives of the

Owner and possibly a third party representative (i.e., another County representative, consultant, etc.). The

Evaluation Committee will receive and review proposals submitted in response to these Instructions using

the criteria listed below and may conduct interviews of finalists. The Evaluation Committee will make a

recommendation to the Carroll County Board of Commissioners who shall make the final selection; which

might be different from the recommendation of the Evaluation Committee. The Board of Commissioners

will hear presentations of the top finalist(s).

Criteria for the Evaluation of Project Proposals

50% Factor: Experience and Qualifications: Stability of the firm, including the firm’s corporate history,

growth, resources, form of ownership, litigation history, evidence of stability, financials, etc.

Firm’s relevant project experience and qualifications, including the demonstrated ability of

firm in creating effective design of projects comparable in complexity, size, and function to

the contemplated hereby. Experience with owners such as the County and/or other local

governments. This includes relevant experience and qualifications of the principal Design

Professional(s) and lead staff, and evidence of relevant competencies for this project.

Evaluators may also consider personal or agency past experience with firms.

The Proposer should demonstrate experience as a Design Professional on a minimum of

three projects of similar scope and complexity, with at least one being a county jail or prison

or mental health facilities.

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30% Factor: Methodology Presented: The firm’s ability to assure success to complete the project within

the time and cost budgeted. The firm’s presentation of the proposed design Plan, and the

committee’s overall impression of the firm and key team members (lead designer, project

manager, project director, project executive, etc.)

10% Factor: Firm’s suitability to provide services for project, including the firm’s apparent fit to the project

type and/or needs of the Owner, any unique qualifications for the project, current and

projected workloads, the proximity of office to project location and/or the ability for the firm's

representative to arrive on location in a timely manner as needed, non-discrimination

policies, and record of addressing public safety, social, environmental concerns, accessibility

for persons with disabilities and special needs, and special services for project-related

concerns.

10% Factor: Previous Performance of the firm including level of quality of the services of the firm to

previous customers, customer’s statements of that quality, the firm’s ability to meet

established time requirements, the firm’s response to project needs during design and

construction, the firm’s control of design schedule, quality and budget. The Evaluation

Committee may use references from stakeholders from previous projects of the finalists,

among other information as necessary.

3. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be

followed. All times indicated are prevailing times in Carrollton, Georgia. The Owner reserves the right to

adjust the schedule as needed.

Issuance of RFP

DATE

January 7, 2026

Mandatory Site Visit

January 15, 2026

Deadline for submission of written questions

and requests for clarification

January 22, 2026

County responds to written questions

Deadline for submission of Proposals

January 29, 2026

February 6, 2026

Interviews of finalists by Evaluation Committee /

submission of fee proposals by finalists; Evaluation

Committee recommendation to BOC

Presentations by top finalists to BOC and discussion at

Work Session

BOC makes selection

February 13, 2026

February 26, 2026

March 3, 2026

TIME

10:00 AM

5:00 PM

5:00 PM

2:00 PM

TBD

2:00 PM

6:00 PM

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each proposer to examine the entire Instructions, to seek clarification in writing,

and review their submittal for accuracy before submitting the document. Once the submission deadline has

passed, all submissions will be final. The Owner reserves the right to ask for additional information from all

parties who have submitted Proposals. Questions about any aspect of the Instructions, or the project, shall

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be submitted in writing via e-mail to:

Sunday Cook

Public Works Purchasing Analyst

Carroll County Public Works Office

34 Horsley Mill Road

Carrollton, Georgia 30117

scook@carrollcountyga.gov

The deadline for submission of questions relating to the Instructions is the time and date shown in the

Schedule of Events. All relevant and significant questions that have been submitted in writing prior to the

deadline will be compiled, and answers will be delivered to all proposers.

5. INSTRUCTIONS FOR PREPARING PROPOSALS

Interested firms shall submit the complete proposal package to Carroll County Public Works Office a t 34

Horsley Mill Road, Carrollton, Georgia 30117 on or before 2:00 p.m. on February 9, 2026. After which

time and date they will no longer be accepted. Late proposals will be returned unopened and will not be

considered. To be accepted, all proposals must be submitted in a sealed package marked "Proposal for

Design Services for Carroll County Sheriff’s Office Replacement and Jail Modernization Project

including a Mental Health Addition.” Thirteen (13) copies and one (1) digital copy on a thumb drive

of each proposal must be forwarded or delivered to:

Sunday Cook

Public Works Purchasing Analyst

Carroll County Public Works Office

34 Horsley Mill Road

Carrollton, Georgia 30117

scook@carrollcountyga.gov

Answers to questions submitted that materially change the conditions and specifications of this RFP will be

issued in an addendum and posted to the County’s website at www.carrollcountyga.gov, Bid Opportunities.

Any discussions or documents will be considered non-binding unless incorporated and issued in an

addendum.

It is the proposer’s responsibility to check the Carroll County website at www.carrollcountyga.gov,

Bid Opportunities for any addenda that may be issued, prior to submitting a Proposal for this RFP.

(The entire response shall not exceed 50 pages. All pages count, no exceptions.) Proposals of more than

one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of

content. To expedite the review of submittals, it is essential that proposers follow the format and Instructions

outlined below. The County reserves the right to request follow-up information or clarification from any and

all proposers under consideration.

THIS SUBMITTAL SHALL NOT INCLUDE THE FEE PROPOSAL. THE FEE PROPOSAL SHALL ONLY

BE DELIVERED BY TOP FINALISTS TO THE PURCHASING ANALYSIT IN A SEPARATE SEALED

ENVELOPE AFTER PRESENTATIONS TO THE EVALUATION COMMITTEE IN ACCORDANCE WITH

SECTION 10 BELOW.

PROPOSALS (DELIVERABLES “A,” “B,” and “C”)

A. Description and Resources of Firm

A1 - Provide basic company information: Company name, address, name of primary contact, the year the

company was established, telephone number, e-mail address, and company website (if available). If the

firm has multiple offices, the qualification statement shall include information about the parent company and

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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