Project Information

Bid Title

2026 Large Scale Logistics RFP

Issuing Agency

Polk County Public Schools Facilities and Operations

Location

Florida

Published Date

Apr 17, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-001

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Coast Electric Power Association

Status
Active

Fiscal Year
2026

Primary Contact
Phillippe Michel

Title
2026 Large Scale Logistics RFP

Secondary Contact
Bruce Marie

Number
2026-001

Tertiary Contact

Type
Request for Proposal

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The primary objective is to solicit proposals from qualified contractors for Large Scale Base Camp Logistics Services including but not limited to Sleep Units, Catering Units, Showering Units and Laundry Units in the event of a federal, state, or electric power distribution system declared disaster.

Dates(All times are listed as CST )

Broadcast Date
4/17/2026 8:00 AM CST

Question End Date
4/24/2026 12:00 PM CST

Sample Due Date

Due Date
5/8/2026 5:00 PM CST

Bid Opening Date

Question End Date Reminder Notification
0 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
0 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as CST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as CST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Request for Proposal	2026 Coast Electric Storm Logisitcs RFP VendorLink .pdf	2026 Large Scale Logistics RFP	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 2

Question	Date Asked	Answer	Date Answered
The Vendorlink portal lists questions due on 4/24/26 and responses due on 5/8/26, while the RFP states that responses are due on 4/24/26. Please confirm which dates are correct.	4/17/2026 8:08:24 AM	The RFP dates have been modified and responses are due 5/08/26.	4/17/2026 9:24:14 AM
1. Will the association consider adding medical tents to the Performance Work Statement to provide medical services to temporary residents in the event of a disaster? 2. Does the Association desire security services to be included in the submittal package to ensure the safety of temporary residents in the event of a disaster?	4/17/2026 9:30:01 AM	1. You may list this as additional services, but is not required in the firm fixed pricing. 2. No, Coast Electric utilizes local security services in the event of disasters.	4/17/2026 10:59:40 AM

Commodity Codes

Total: 10

Code	Description
[981-43]	Generator Rental or Lease
[981-72]	Tents, Tarpaulins and Supplies Rental or Lease
[977-25]	Cafeteria, Food Service, and Kitchen Equipment Rental or Lease
[977-41]	Furniture, Not Office, Rental or Lease
[990-29]	Disaster Preparedness/Emergency Planning Services
[990-30]	Disaster Relief Services
[983-45]	Laundry and Dry Cleaning Equipment, Commercial, Rental or Lease
[983-77]	Textiles, Linens, etc. Rental or Lease (Including Shop Towels)
[979-65]	Refrigeration Equipment and Accessory Rental or Lease
[961-15]	Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)

Publications

Total: 0

Publication

Date

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