Project Information

Bid Title

Request for Proposals: Mowing Services for the Fire and Police Stations for the 2026 Calendar Year

Issuing Agency

City of Bryant

Location

Arkansas

Published Date

Feb 9, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals: Mowing Services for the Fire and Police Stations for the 2026 Calendar Year

Download Bid Pdf

Bid Contact Information

Name: Nichole Manley

Email: nmanley@cityofbryant.com

Bid Information

RFP #2026-003 - Mowing Services for Fire & Police Stations

The City of Bryant is seeking qualified vendors to provide professional mowing and lawn care services for City fire and police facilities during the 2026 calendar year. Services include mowing, edging, trimming, litter removal, landscaped bed maintenance, and seasonal leaf removal, as outlined in the Request for Proposals.

Proposals must be submitted no later than Friday, February 20, 2026, at 12:00 PM and will be evaluated based on qualifications, past performance, office location, and cost. The contract will be for a one-year term beginning in April 2026, with the option to renew for up to two additional one-year terms upon mutual agreement.

Full bid information and requirements are available at www.cityofbryant.com/pages/bids.

Attachment Preview

City of Bryant

210 SW 3rd Street

Bryant, AR 72022

501-943-0999

www.cityofbryant.com

Request for Proposals

REQUEST FOR PROPOSALS FOR MOWING SERVICES FOR FIRE AND POLICE STATIONS FOR THE

2026 CALENDAR YEAR

FULL BID INFORMATION AND REQUIREMENTS LOCATED AT

WWW.CITYOFBRYANT.COM/PAGES/BIDS

All bids must be emailed, mailed, or hand-delivered to the City of Bryant’s Boswell Municipal

Complex located at 210 SW 3rd Street, Bryant, AR 72022, Attn: Nichole Manley, no later than

Friday, February 20, 2026 at 12:00 P.M.

Bidders are required to provide their City business license with their bid.

BID OPENING DATE: Tuesday, February 24, 2026 @ 2 PM

Location: Boswell Municipal Complex Conference Room, 210 SW 3rd Street, Bryant, AR 72022

The City reserves the right to reject any or all bids, waive irregularities or informalities of any

bid, and make an award in a manner consistent with the law, or deemed in the City’s best

interest.

Evaluation of the bid will be based on the following criteria:

• Qualifications, Experience, and Competence

• Past Performance

• Office Location (Address)

• Cost

Bid envelopes must be sealed and marked with the following:

“Bid Number: 2026-003 “Mowing Services – FD & PD”

Please include bidder name on the sealed envelope.

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This publication was paid for by the City of Bryant. The City of Bryant Finance Department

is responsible for payment of the publication. The cost of this publication is $197.82.

Section 1 – General Information

Introduction: This Request for Proposal is issued by the City of Bryant to secure a contract that

provides adequate and reliable mowing services and repair services for the Bryant facilities

listed in exhibit A.

Type of Contract: The contract will be a one (1) year term contract with an anticipated

beginning date in April 2026. Upon mutual agreement by the vendor and the City of Bryant, the

contract may be renewed on a year-to-year basis, for up to two (2) additional one-year terms or

a portion thereof. Contract may be voided by either party upon thirty (30) days written notice

to the other party.

Billing: Invoices shall be delivered with to the Finance Department within 30 days of the month

billed for. The contractor must provide copies of their invoices for materials and parts from

suppliers when requested.

Performance Guaranty: The client may terminate this agreement for deficiencies in service by

informing contractor in writing for the precise nature of the service deficiencies, and giving the

contractor 30 days to correct the deficiencies. If client is still dissatisfied with the service at the

end of the 30-day probation, the contract will be terminated.

Caution to Bidders:

1. Vendors must submit five (5) signed, original RFP responses on or before the date specified

on page one.

2. The City of Bryant has the right to award this proposal to any Proposer regardless of

proposal price. Proposals may not be withdrawn within 60 days after the proposals are

opened. Proposal processes shall be in accordance with state law.

3. The City of Bryant reserves the right to award a contract or reject any or all proposals and to

waive any and all informalities associated with the proposal, if it is in the best interest of the

City to do so. Bids may be rejected for one or more reasons not limited to the following:

a. Failure of the vendor to submit bid on or before the deadline established by this

RFP.

b. Failure to sign the Official RFP Document.

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c. Failure to complete the Official RFP Price Sheet.

d. Any wording by the vendor in their response to this RFP which conflicts with or takes

exception to a requirement in the RFP.

e. Failure of any proposed goods or service to meet or exceed the specifications.

Equal Employment Opportunity Policy: The City of Bryant does not discriminate because of race,

sex (including pregnancy), religion, color, handicap, national origin, age, genetic information or

political affiliation.

Delivery of Response Documents: It is the responsibility of vendors to submit bids at the place,

and on or before the date and time, set in the RFP solicitation documents. RFP documents

received after the date and time designated for bid opening are considered late bids and shall

not be considered.

General Terms and Conditions for Proposals

1. Restrictive or Ambiguous Specifications: It is the responsibility of the prospective Proposer

to review the entire RFP packet and to notify the Finance Department if the specifications

are formulated in a manner that would unnecessarily restrict competition. Any such protest

or question regarding the specifications of proposal procedures must be received in the

Finance Department not less than seventy-two (72) hours prior to the time set for proposal

opening. These requirements also apply to specifications that are ambiguous.

2. Taxes: Make sure to include all applicable taxes in your proposal.

3. Liabilities: The Proposer shall hold the City of Bryant, its officers, elected officials, agents,

servants, and employees, harmless from liability of any nature or kind because of use of any

copyrighted or un-copyrighted composition, secret, process, patented or unpatented

invention, articles or appliances furnished or used under this proposal, and agrees to

defend, at his own expense, any and all actions brought against the City of Bryant because

of the unauthorized use of such articles.

4. Terms and Conditions: In the event of a conflict between the proposal specifications and

these terms and conditions the specifications will govern.

5. Warranties: All warranty information must be furnished.

6. Alternate Proposals: Alternate proposals are not acceptable and will be rejected unless

authorized by the invitation to proposal. Alternate proposals are defined as proposals that

do not comply with the proposal terms, conditions, and specifications. Proposers may

submit more than one proposal providing that all such proposals comply with proposal

terms, conditions, and specifications.

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7. Accidents: The awarded Proposer(s) will report to the City’s designated representative any

and all accidents involving any property damage or personal injury immediately following

said accident or discovery of accident damage. THE CITY shall be indemnified and held

harmless for each accident.

8. Qualifications of Proposers: A Proposer may be required, before the award, to show to the

complete satisfaction of the City of Bryant that it has the necessary facilities, ability, and

financial resources to provide the service or goods specified. In order to perform services

within the Police Department, vendor must have employees complete CJIS training and pass

a background check.

9. Additional Information: Proposers are cautioned that any statement made by an

individual, or employee of the City of Bryant that materially changed any portion of the

proposal document shall not be relied upon unless subsequently ratified by a formal written

amendment to the proposal document.

10. Acceptance of Terms: All terms and conditions in the invitation are deemed to be accepted

by the Proposer and incorporated in the proposal, except the provision(s) which are

expressly excluded by the proposal specifications.

11. Drug Free Workplace Program for Construction: Law prohibits state or local governments

from contracting for construction services with any private entity having five or more

employees who has not furnished a written affidavit by its principal officer at the time of

the proposal or contract stating that the contractor is in compliance with the provisions of

this act.

12. Public Access to Procurement Information: All public records pertaining to purchasing shall

be open for inspection during normal business hours. Information relating to the award of

a particular contract shall be public only after evaluation of that proposal or proposal has

been completed.

Definitions:

“Applicant" - Proposer

“City” or “City of Bryant” – The City of Bryant, Arkansas

"Hourly Labor Rate” - hourly rate without cost of materials per person

"Proposer" - the individual, firm, partnership, joint venture or corporation which submits a

proposal to the City of Bryant in response to this RFP

“RFP” - Request for Proposals

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Evaluation and Award: After complete evaluation of the proposals, the anticipated award will

be posted to the City of Bryant website.

Section 2 – Specific Requirements

Scope: The intent of this Request for Proposal is to establish a contract to provide adequate

and reliable mowing services for the City of Bryant as defined herein.

References: Vendor must furnish as references a minimum of three (3) current customers

located in the State of Arkansas who have received services of the same or similar in scope

within the last five (5) years.

Reference #1

Business Name:

Business Address:

Contact Person and Phone:

Email Address:

Reference #2

Business Name:

Business Address:

Contact Person and Phone:

Email Address:

Reference #3

Business Name:

Business Address:

Contact Person and Phone:

Email Address:

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Commodity Codes

• NAICS 561730Landscaping Services

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