Project Information

Bid Title

Delivery of Petroleum Products for FY 2027

Issuing Agency

Rockbridge County

Location

Virginia

Published Date

Mar 27, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 2026.06.001

Original Source

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Project Description

Bid Number:	IFB 2026.06.001
Bid Title:	Delivery of Petroleum Products for FY 2027
Category:	Petroleum Products
Status:	Open

Description: The County of Rockbridge is requesting electronic sealed bids from qualified firms for the delivery of specified fuels for FY 2027. Publication Date/Time: 3/27/2026 12:00 AM Publication Information: The News Gazette; eVA Closing Date/Time: 5/12/2026 2:00 PM Contact Person: Amy Milliner, Procurement Coordinator amilliner@rockbridgecountyva.gov 540.463.1471 150 South Main Street Room 211 Lexington, VA 24450 Related Documents: IFB.2026.06.001.Petroleum.2026.03.26

Attachment Preview

INVITATION FOR BIDS

DELIVERY OF PETROLEUM

PRODUCTS, INCLUDING VEHICLE &

FUELS, FOR FY 2027

IFB # 2026.06.001

Deadline for Submission:

2 PM EDT, May 12, 2026

(Tuesday)

Issued Date: March 27, 2026

I. Purpose

The County of Rockbridge, Virginia (the “County”), is requesting electronic sealed bids from

qualified firms for the delivery of specified fuels to the locations listed in section III. below and

on the Bid Form (Appendix A).

II. Background

County of Rockbridge is located in the Shenandoah Valley on the western edge of the

Commonwealth of Virginia. As of the 2024 census, the population is 22,368. The County’s Fleet

Services Department oversees approximately 60 vehicles for the County and the Sheriff’s Office.

In addition, several government-related organizations are serviced by the County’s Fleet Services

Department. The Rockbridge County Public Schools (“RCPS” or “School Division”) serves

approximately 2,500 students in kindergarten through 12th grade. The RCPS Transportation

Division currently manages ~70 school buses (~50 active & ~20 back-ups) and over 30 vehicles

(cars, trucks, vans, & utility maintenance).

III. Scope of Service

County of Rockbridge is requesting delivery services of specified fuels to various locations within

the County. The transportation of the specified fuels will be delivered on an agreed upon

schedule or as-needed basis to ensure that County Departments and the School Division can

meet mission requirements during fiscal year 2027 (July 1, 2026, to June 30, 2027). Each agency

is County-government related and qualifies for tax exemption, as applicable.

Type

Regular

No-lead,

Ethanol-

free, 87-

Octane

Gasoline

Bid # 1:

Delivery

Location

(Typically delivered via tanker):

Rockbridge County Fleet Services

228 Greenhouse Road

Lexington, VA 24450

Anticipated

Annual

Consumption:

110,000 Gallons

(Average load size =

~6,000 gallons)

No. of

Fuel

Tanks/Capacity

One below-

ground tank @

10,000 Gallons

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Type

Regular

No-lead,

Ethanol-

free, 87-

Octane

Gasoline

Type

Regular

No-lead,

Ethanol-

free, 87-

Octane

Gasoline

Type

Over-the-

Road-

Diesel Fuel

(OTR)

Delivery

Location:

Bid # 2:

Lake Robertson Recreation Area

106 Lake Robertson Drive

Lexington, VA 24450

Anticipated

Annual

Consumption:

2,500 Gallons

(Average load size =

~350 gallons)

No. of

Fuel

Tanks/Capacity

One above-

ground tank @

500 Gallons

Bid # 3:

Delivery

Location:

(Requires Truck Pumps)

Rockbridge County Public Schools

2893 Collierstown Road

Lexington, VA 24450

Anticipated

Annual

Consumption:

7,000 Gallons

(Average load size =

~700 gallons)

No. of

Fuel

Tanks/Capacity

One above-

ground tank @

1,000 Gallons

Delivery

Location:

Bid # 4:

Rockbridge County Fleet Services

228 Greenhouse Road

Lexington, VA 24450

Anticipated

Annual

Consumption:

200,000 Gallons

(Average load size =

~7,500 gallons)

No. of

Fuel

Tanks/Capacity

Two below-

ground tanks @

10,000 Gallons

Each

Specifications:

1. Algae-deterrent OTR Diesel Fuel shall be supplied/delivered from July 1, 2026, to August

31, 2026, and then from May 1, 2027, to June 30, 2027.

2. Winterized OTR Diesel Fuel shall be supplied/delivered from December 1, 2026, to March

30, 2027.

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Bid # 5:

Approved vendor must agree to deliver to both school locations

Type

Delivery

Anticipated

No. of

Location:

Annual

Fuel

(Requires Truck Pumps):

Consumption: Tanks/Capacity

Over-the- Natural Bridge Elementary School

9,600 Gallons

One above-

Road

2 Natural Bridge School Road

ground tank @

(OTR)

Natural Bridge Station, VA 24579

1,000 Gallons

Diesel Fuel

Over-the-

Fairfield Elementary School

8,000 Gallons

One above-

Road

20 Fairfield School Road

ground tank @

(OTR)

Fairfield, VA 24435-2333

1,000 Gallons

Diesel Fuel

Specifications:

1. Algae-deterrent OTR Diesel Fuel shall be supplied/delivered from July 1, 2026, to August

31, 2026, and then from May 1, 2027, to June 30, 2027.

2. Winterized OTR Diesel Fuel shall be supplied/delivered from December 1, 2026, to March

30, 2027.

IV. Bid Submission Instructions

1. All electronic bid submissions with the required documents must be submitted through the

Commonwealth of Virginia’s online e-procurement system, eVA, no later than Tuesday, May 12,

2026, by 2:00 PM.

2. Bidders are solely responsible for reviewing, complying, and returning a complete bid. Failure

to submit any of the required information will result in the bid being marked non-responsive.

Changes in the IFB forms or formats are prohibited except where clearly instructed and

permitted.

3. Without exception, bids submitted outside of the eVA system, such as via email, mail, fax or

hand delivery WILL NOT be accepted.

4. Prior to the due date, Bidder should check the status of the solicitation on eVA at

www.eva.virginia.gov by clicking on Business Opportunities and then click on Virginia Business

Opportunities (VBO) for any updates, changes, amendments, cancellation, etc.

The following are instructions for submitting an electronic bid:

a. Go to www.eva.virginia.gov;

b. Click on “I Sell To Virginia”;

c. Click on “eVA Supplier Training”; and

d. Click on “Viewing and Responding to Solicitations Video”

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If a Bidder needs assistance submitting an electronic response, the Bidder must contact

eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.gov.

5. All Bidders are required to submit bids on the Bid Form. Bidders are not required to submit

bids on all five bid categories. The Bidder certifies by signing the Bid Form that the Bidder has at

least five (5) consecutive years of experience in providing requested services of the delivery of

fuel to either federal, state or local government bodies.

6. All Bidders must complete the SCC (State Corporation Commission) form (Appendix B).

7. Ownership of all data, material, and documentation, originated and prepared for County of

Rockbridge pursuant to this IFB shall belong exclusively to the County and be subject to public

inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or

proprietary information submitted by the Bidder are not required to be subject to public

disclosure under the Virginia Freedom of Information Act. However, to prevent disclosure, the

Bidder must invoke the protections of Section 2.2-4342(F) of the Code of Virginia, in writing,

either before or at the time the data or other materials are submitted. The written request must

specifically identify the data or other materials to be protected and state the reasons why

protection is necessary. The proprietary or trade secret material submitted must be identified by

some distinct method such as highlighting or underlining, and must indicate only the specific

words, figures, or paragraphs that constitute trade secret or proprietary information. The

classification of an entire bid document, line-item prices, and/or total bid prices as proprietary

or trade secrets is not acceptable.

8. To ensure the same-day basis for the bid prices, bids must be as of the close of business on

Friday, May 8, 2025. The total price per gallon of product must include a rate sheet price (i.e.,

OPIS report; the County has no specification for the type of OPIS report to use) plus

transportation cost and profit margin. Vendor must provide a copy of the rate sheet used as the

basis for their bid. Bidders must use lowest cost provided to Bidder shown on Bid Form.

V. General Terms and Conditions

A. Inquiries

Questions concerning bid procedures in this IFB or concerning the Scope of Services shall be

addressed in writing to the Procurement Coordinator, Amy Milliner, at: 150 South Main Street,

Room 211, Lexington, VA 24450 or via email at amilliner@rockbridgecountyva.gov . All inquiries

must be received no later than 3:00 p.m. on Friday, April 17, 2026.

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Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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