Project Information

Bid Title

City of Holland 2026 flower bulb bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

Jun 15, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City of Holland 2026 flower bulb bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: June 15, 2026 To:       Prospective Bidders Re:      2026 Flower Bulb Bid The City of Holland will receive sealed bids from prospective bidders to furnish and deliver various flower bulbs as follows: TULIP BULBS – 736,000                                MISCELLANEOUS BULBS – 900 All of the above bulbs are to be of varieties and in quantities as listed on the attached sheets. NO SUBSTITUTIONS OF VARIETIES WILL BE ALLOWED WITHOUT WRITTEN PERMISSION FROM THE AFFECTED DEPARTMENT. PLEASE REACH OUT TO JAMIE SCOTT, DEPUTY PARKS AND CEMETERY DIRECTOR AT 616-881-2367. The bids will be received at the City of Holland Finance Office, 270 South River Ave, Holland, MI 49423 until 11am on Monday, June 29, 2026 at which time they will be publicly opened and read.  You are invited, but not required, to attend said bid opening. Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is plainly marked “FLOWER BULB BID.” All bids are to be net, F.O.B. – Parks Department Warehouse, 429 E. 24 th Street. Publication Date/Time: 6/15/2026 2:45 PM Closing Date/Time: 6/29/2026 11:00 AM Related Documents: 2026-06-15 City of Holland 2026 tulip bulb bid.pdf 2026-06-15 Final Tulip Order 2026.xls

Attachment Preview

June 15, 2026

Finance Office

Lynn McCammon

Director

To: Prospective Bidders

Re: 2026 Flower Bulb Bid

The City of Holland will receive sealed bids from prospective bidders to furnish and deliver

various flower bulbs as follows:

TULIP BULBS – 736,000

MISCELLANEOUS BULBS – 900

All of the above bulbs are to be of varieties and in quantities as listed on the attached sheets.

NO SUBSTITUTIONS OF VARIETIES WILL BE ALLOWED WITHOUT WRITTEN

PERMISSION FROM THE AFFECTED DEPARTMENT.

PLEASE REACH OUT TO JAMIE SCOTT, DEPUTY PARKS AND CEMETERY DIRECTOR

AT 616-881-2367.

The bids will be received at the City of Holland Finance Office, 270 South River Ave,

Holland, MI 49423 until 11am on Monday, June 29, 2026 at which time they will be publicly

opened and read. You are invited, but not required, to attend said bid opening.

Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is

plainly marked “FLOWER BULB BID.”

All bids are to be net, F.O.B. – Parks Department Warehouse, 429 E. 24th Street.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified or altered after the bid opening.

In case of default by the selected vendor, the City of Holland may procure its requirements

from another vendor, without going through additional bidding procedures, and hold the

original vendor liable for any increased costs.

The City of Holland reserves the right to accept or reject and or all bids and to waive any

irregularities/informalities in the bids received.

Contracts and purchase orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 of the Ordinance code of the City of Holland shall be considered.

Lynn McCammon

Director of Finance

SPECIFICATIONS

The City of Holland will receive sealed bids for the purchase and delivery of 736,000 tulip

bulbs and 900 miscellaneous bulbs.

All of the above bulbs are to be in quantities and varieties as listed on the attached sheets.

Any substitutions will be declared at the bid opening. NO SUBSTITUTIONS OF VARIETIES

WILL BE ACCEPTED from the vendor after the bid opening without the express written

permission from the affected department. THE CITY OF HOLLAND WILL NOT PAY FOR

BULBS THAT ARE SUBSTITUTED FOR THOSE SPECIFIED UNLESS WRITTEN

PERMISSION IS GIVEN PRIOR TO SHIPPING.

Tulip bulbs all must be top size – 12 centimeters and up.

Bulbs are to be bagged no more than 250 bulbs per bag OR are to be shipped in plastic

crates OR trays. Bulbs are to be shipped and received in one shipment by the specified date.

Bulbs are to be delivered to the Parks Department Warehouse, 429 E. 24th Street, Holland,

Michigan 49423 USA ON OR BEFORE SEPTEMBER 25, 2026.

ALL BULBS LISTED ON THE INDIVIDUAL ORDER SHEETS ARE TO ALSO BE PRICED

PER BULB.

Eighty percent (80%) of the cost of the bulbs will be paid thirty (30) days after delivery, the

remaining twenty percent (20%) of the cost will be paid after the bulbs have bloomed and

approval of varieties, as specified, can be obtained.

All interest and/or carrying charges relating to the payment schedule must be included in the

bid prices submitted.

All of the bulbs requested are to be in quantities and varieties as listed on the attached sheets.

Any substitutions will be declared at the bid opening. No substitutions of varieties will be

accepted from the vendor after the bid opening without the express written permission from

the effected department. The City of Holland will not pay for bulbs that are substituted for

those specified unless written permission is given prior to shipping. Jamie Scott, Deputy

Parks and Cemetery Director, must be contacted at 616-881-2367 to discuss substitutions.

BID FORM

CITY OF HOLLAND

PURCHASING DEPARTMENT

Purchasing Coordinator-Finance Office

270 S. River Avenue

Holland, Michigan 49423

______________________

Date of Bid

We, the undersigned, being informed as to the specifications, bidding conditions and

documents, propose to furnish and supply flower bulbs as listed, and submit a bid therefore as

follows:

PARK DEPARTMENT – 533,500 TULIP BULBS

$_________________________

PARK DEPARTMENT – 200 MISC BULBS

$_________________________

WINDMILL ISLAND – 177,500 TULIP BULBS

$_________________________

WINDMILL ISLAND – 700 MISC. BULBS

$_________________________

ICE PARK – 177,500 TULIP BULBS

$_________________________

TULIP TIME INC – 10,000 TULIP BULBS

$_________________________

GRAND TOTAL

$_________________________

This bid is net, F.O.B. – Parks Department Warehouse, 429 East 24th Street, Holland,

Michigan 49423 USA and includes any and all costs associated with furnishing and delivering

the bulbs as specified.

This bid is irrevocable for a period of thirty (30) days from the date of the bid opening and will

not be withdrawn, modified or altered after the bid opening.

THIS BID CONTAINS NO SUBSTITUTIONS FROM THE BULBS LISTED UNLESS

SPECIFICALLY NOTED AND NO SUBSTITUTIONS WILL BE SHIPPED UNLESS

AUTHORIZED.

SIGNATURE OF BIDDER _____________________________________________

COMPANY REPRESENTED _____________________________________________

MAILING ADDRESS

_____________________________________________

TELEPHONE NUMBER _____________________________________________

E-MAIL ADDRESS

_____________________________________________

Section 2-48 of the Ordinance Code of the City of Holland

Section 2-48 Award of Contract or Purchases.

Contracts and purchases shall be awarded to the lowest responsible bidder. In determining

"lowest responsible bidder", in addition to price, the purchasing coordinator or the City Council

shall consider:

a. The bidder’s ability, capacity and skill to perform the contract or provide the supplies,

material, equipment or services required promptly, or within the specified time, without

delay or interference.

b. The character, integrity, reputation, judgment, experience and efficiency of the bidder.

c. The bidder’s previous and existing compliance with contracts, purchase orders or service.

d. The bidder’s previous and existing compliance with laws and ordinances relating to

contracts, purchase orders or services;

e. The sufficiency of the financial resources of the bidder to perform the contract or provide

the supplies, materials, equipment or services.

f. The availability and adaptability of the supplies, materials, equipment or contractual

services to the particular use required.

g. The bidder’s ability to provide future maintenance and service for the use of the subject of

the contract.

h. The number and/or scope of conditions attached to the bid by the bidder.

i. The brand, make or type of product being proposed by the bidder, and its compatibility with

other similar materials or equipment currently owned and operated by the City.

If all bids received are for the same total amount or unit price, quality and service being equal,

the contract shall be awarded to the local bidder, if any. In all other cases of tied bids, the

contract or purchase shall be awarded to one of the tied bidders by drawing lots in public.

Sec. 2-48.1. Preference for local bidders/Holland-based businesses.

(a) Purpose. The city finds that its purchasing practices should encourage local vendors to

provide goods and/or services to the city, resulting in increased economic activity through

more local jobs, tax revenues, and expenditures, and to entice businesses to relocate to

the city.

(b) Definition. Holland-based business means a physical and economic relationship to Holland

determined by a verifiable business address (not a P.O. box) within the corporate

boundaries of the city, activities carried out in Holland substantial enough to consider it a

Holland-based business, and the payment of city property taxes for not less than one year

immediately prior to the date of the bid submittal. A Holland-based business shall also

include a local vendor which is located outside the geographic boundaries of the City of

Holland but within the geographic boundaries of the Macatawa Area Coordinating Council

and the governmental unit in which such local vendor is located has an ordinance or a

purchasing policy which grants a similar local vendor preference to Holland-based

businesses as defined in the first sentence of this paragraph.

(c) Exceptions.

(1) Purchases resulting from exigent emergency conditions where any delay in completion

or preference would jeopardize public health, safety or welfare of the citizens of the

city, or where in the judgment of the manager or his designee the operational

effectiveness of a city department or division or a significant city function would be

seriously threatened if a purchase was not made expeditiously.

(2) Purchases from any sole source supplier for supplies, materials, or other equipment.

(3) Purchases made through the state's extended purchasing program, or other

cooperative purchasing contractual agreements utilized or initiated by the purchasing

division.

(4) The procurement of goods and services utilizing the request for proposal (RFP) or best

value quote processes where the award is based on criteria other than lowest cost,

unless the original solicitation contains the criteria used to effect Holland-based

preference.

(5) Bid solicitations that utilize federal funding that prohibits awards based on local

preference criteria.

(6) Bid solicitations that utilize "life cycle cost" as the basis of award in place of submitted

bid price.

(d) Preference. When sealed bids are received under section 2-46, the following shall apply:

(1) The person or business submitting the lowest responsive, responsible bid, according

to the requirements of the bidding documents, shall be deemed the lowest bidder. If

the lowest bidder is not a Holland-based business, any Holland-based business with

a bid within two percent (2%) of the lowest bid shall be deemed the lowest bidder if it

agrees to reduce its bid to match the bid of the lowest bidder. A lowered bid by a

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