Project Information

Bid Title

LMS System- ADF

Issuing Agency

Will County

Location

Illinois

Published Date

Feb 9, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

LMS System- ADF

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PURCHASING DEPARTMENT

P. 815-740-4712

F. 815-740-4604

E. klynn@willcounty.gov

February 9, 2026

JENNIFER BERTINO-TARRANT

WILL COUNTY EXECUTIVE

KEVIN LYNN

DIRECTOR

County Office Building

302 N. Chicago Street

Joliet, IL 60432

To Whom It May Concern:

You are invited to submit your sealed proposal for a computerized Learning

Management System (LMS) for sworn and civilian employees of the Will County

Sheriff’s Office (WCSO) in the Will County Adult Detention Facility (WCADF), 95 S

Chicago St, Joliet, IL 60436. This RFP is issued by the Will County Adult Detention

Facility for the purpose of obtaining information and pricing regarding the

computerized Learning Management System.

Specifications are attached hereto and are considered part of the SEALED PROPOSAL package.

A 10% Bid Bond or Cashier’s Check made payable to the Will County Treasurer MUST

accompany your bid, or it will not be considered. Money Orders or Company checks

will not be accepted.

Sealed proposals will be received in the Purchasing Department, 2nd floor, Will

County Office Building, 302 N. Chicago Street, Joliet, IL, 60432, not later than 10:00

A.M., Wednesday, March 4, 2026 “as so indicated by the time stamp clock of Will

County”. Proposals received after this time will not be accepted.

Proposals will be opened publicly and read by the Will County Executive or her representative at

10:05 A.M. Wednesday, March 4, 2026, at the Will County Office Building, 302 N. Chicago

Street, 2nd fl., Joliet, IL. 60432.

Should you have any questions regarding this bid, please contact the Will County Purchasing

Department at purchasing@willcounty.gov.

We welcome your bid.

Sincerely,

Kevin Lynn

Kevin Lynn

Purchasing Director

ADVERTISEMENT OF BID

WEB-BASED LEARNING MANAGEMENT SYSTEM

WILL COUNTY ADULT DETENTION FACILITY

95 SOUTH CHICAGO STREET

JOLIET, IL 60436

SEALED BIDS FOR A COMPUTERIZED LEARNING MANAGEMENT SYSTEM (LMS) FOR EMPLOYEES

OF THE WILL COUNTY SHERIFF’S OFFICE (WCSO) AT THE WILL COUNTY ADULT DETENTION

FACILITY (WCADF), 95 S. CHICAGO ST, JOLIET, IL 60436, WILL BE RECEIVED AT THE WILL COUNTY

PURCHASING DEPARTMENT, WILL COUNTY OFFICE BUILDING, 302 N. CHICAGO ST., 2ND FLOOR,

JOLIET, IL 60432, UNTIL THE HOUR OF 10:00 A.M., WEDNESDAY, MARCH 4, 2026.

SEALED BIDS WILL BE PUBLICLY OPENED AND READ BY THE WILL COUNTY EXECUTIVE OR

HER REPRESENTATIVE AT 10:00 A.M., W E D N E S D A Y , MARCH 4, 2026, AT THE WILL COUNTY OFFICE

BUILDING, 302 N. CHICAGO STREET, 2ND FLOOR, JOLIET, IL. 60432.

SPECIFICATIONS AND CONDITIONS OF THE BID ARE AVAILABLE AT www.demandstar.com OR

www.willcounty.gov AS WELL AS THE PURCHASING DEPARTMENT, 2ND FLOOR, WILL COUNTY OFFICE

BUILDING, 302 N. CHICAGO ST., JOLIET, IL 60432, (815) 740-4712 OR EMAIL purchasing@willcounty.gov.

THE TENDERING OF A BID TO THE COUNTY SHALL BE CONSTRUED AS ACCEPTANCE OF THE

SPECIFICATIONS. THE COUNTY OF WILL RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL

BIDS OR PROPOSALS RECEIVED IN WHOLE OR IN PART.

BY ORDER OF THE WILL COUNTY EXECUTIVE, JENNIFER BERTINO-TARRANT

INSTRUCTIONS TO BIDDERS

WEB-BASED LEARNING MANAGEMENT SYSTEM,

WILL COUNTY ADULT DETENTION FACILITY

95 S CHICAGO STREET

JOLIET, IL, 60435

SUBMITTAL REQUIREMENTS:

Each of the following documents shall be submitted by the bid time mentioned herein in order

that the bid will be considered:

1. Certificates of Insurance

2. Signed Copy of Prime Contractor Certification

3. Signed and completed Bid Form

4. Signed and completed Receipt of Addenda Form

5. Reference Form

GENERAL SPECIFICATIONS:

Bidders are invited to submit sealed bids to provide a computerized Learning Management System

(LMS) for sworn and civilian employees of the Will County Sheriff’s Office (WCSO) in the Will County

Adult Detention Facility (WCADF), 95 S Chicago St, Joliet, IL, 60436. The contract is for a twelve-

month period, commencing on May1, 2026, through and including April 30, 2027, with three (3)

one (1) year renewal options at the County’s discretion.

The guidelines provided by Will County Land Use Department are divided into 7 key areas:

I. Required Information from Bidders

II. Evaluation and Selection

III. Scope of Work, Staffing and Duties

IV. Insurance Requirements

V. Pricing and Compensation

VI. Nature of the Contract

VII. Exhibits

I. REQUIRED INFORMATION FROM BIDDERS

SEALED BIDS:

Sealed bids will be received in the Purchasing Department, 2nd floor, Will County Office

Building, 302 N. Chicago St., Joliet, IL 60432, not later than 10:00 A.M., Wednesday, March

4, 2026, “as so indicated by the time stamp clock of Will County”.

BIDS RECEIVED AFTER THIS TIME WILL NOT BE ACCEPTED.

Sealed bids will be publicly opened and read aloud by the Will County Executive or her

representative at 10:05 A.M., Wednesday, March 4, 2026, at the Will County Office

Building, 302 N. Chicago St., 2nd floor, Joliet, IL 60432.

Bids must be made in accordance with the instructions contained herein.

Bid forms shall be completely filled out either typewritten or in ink and shall not be

detached from this binding. The complete set of Contract Documents shall be submitted

with the proposal in triplicate with ONE ORIGINAL, TWO COPIES, AND ONE

DIGITAL COPY ON AN ELECTRONIC STORAGE DEVICE, CLEARLY MARKED. In

the event of a conflict between the terms of the submitted Contract Documents and the

terms of the Bid Forms and Specifications, the terms of the Bid Forms and Specifications

shall prevail.

All Bid Forms and Specifications as attached hereto shall be used to form the Contract for the

work to be performed. Proposals shall be submitted on the forms furnished by the County of

Will in a sealed package, plainly marked, with the Bidder's name and address.

Bids shall be addressed to the Will County Purchasing Department, Will County Office

Building, 302 N. Chicago St., Joliet, IL 60432.

SIGNATURE OF BIDS:

The signature on bid documents shall be that of an authorized representative of the bidder. An

officer or agent of the offering bidder who is empowered to bind the bidder in a Contract shall

sign the proposal and any clarifications to that proposal.

Each bidder, by making and signing his bid, represents that he has read and understands the

bidding documents. Any bid not containing said signed documents shall be non-

conforming and shall be rejected.

BIDDING PROCEDURES:

1. All bids must be prepared on the forms provided by the County and submitted in triplicate,

with ONE ORIGINAL, TWO COPIES, AND ONE DIGITAL COPY ON AN

ELECTRONIC STORAGE DEVICE, CLEARLY MARKED, in accordance with the

Instructions to bidders.

2. A bid is invalid if it has not been deposited at the designated location prior to the time and

date for receipt of bids indicated in the Advertisement for Bids or prior to any extension

thereof issued to the bidders.

3. Unless otherwise provided in any supplement to the instructions to bidders, no bidder shall

modify, withdraw or cancel his bid or any part thereof for ninety (90) days after the time

designated for the receipt of bids in the Advertisement for Bids.

4. Changes or corrections may be made in the bid documents after they have been issued and

before bids are received. In such cases a written addendum describing the change or

correction will be issued by the County of Will to all bidders recorded by the County of Will

as having received the bidding documents and will be available for inspection wherever

issued. Such addendum shall take precedence over that portion of the documents concerned,

and shall become part of the bid documents. Except in unusual cases, such an addendum will

be issued to reach the bidders at least five (5) days prior to date established for receipt of

bids.

5. Each bidder shall carefully examine all bid documents and all addenda thereto, and shall

thoroughly familiarize themselves with the detailed requirements thereof prior to submitting a

proposal. Should a bidder find discrepancies or ambiguities in, or omissions from documents,

or should they be in doubt as to their meaning, they shall, at once, and in any event, not later

than seven (7) days prior to bid due date, notify the County of Will, who will, if necessary,

send a written addendum to all bidders. The County of Will not be responsible for any oral

instructions. All inquiries shall be directed to the Purchasing Director. After sealed bids are

received, the bidder will make no allowance for oversight.

PRIME CONTRACTOR CERTIFICATION:

Included in this bid package is a prime contractor certification form. This form must be filled out

and returned with your bid package, or it will not be accepted.

QUALIFICIATIONS, CERTIFICATIONS, LICENSES:

Bidder shall have and if chosen to run the collection event shall maintain all the necessary qualifications,

certifications, and/or licenses pursuant to Federal and State law and regulations to provide the services

required.

II. EVALUATION and SELECTION

EVALUATION CRITERIA:

The evaluation criteria shall include, but is not limited to the following:

1. References

2. The qualifications of the Bidder to provide Services required

3. History of Bidder’s company

AWARDING OF BID:

The award will be based on the lowest responsible bidder that is able to meet or exceed the

requirements of the County for the 1st year contract and the three (3) optional one (1) year

contracts.

A bid is awarded based on total price listed on attached bid form.

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