Project Information

Bid Title

Synthetic Rubber Services

Issuing Agency

Hillsborough County Public Schools

Location

Florida

Published Date

Oct 30, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

25232-RFP-MST

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2025

Primary Contact
Rebecca Baez

Title
Synthetic Rubber Services

Secondary Contact
Yesenia Ortiz

Number
25232-RFP-MST

Tertiary Contact
Shawntavia Fleurijean

Type
Request for Proposal

Department
Maintenance

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
HCPS is seeking bids from experienced and qualified vendors interested in providing the goods and services referenced herein. The provision of goods and services under the RFP includes, but is not limited to, the installation, repair, maintenance, and renovation of synthetic rubber track surfaces. Contractors must demonstrate 3 years of relevant experience, use ISO 9001-certified U.S.-manufactured polyurethane materials, and provide evidence of installing IAAF-certified systems. All work must meet strict quality and performance standards, and the provision of all related labor, materials, supervision, equipment, incidentals, and related items necessary to complete the requests in accordance with the specifications herein. This section identifies HCPS’ desired goods and services and levels of performance. The Bidder shall indicate a response to all service requirements and specifications contained herein. Proposers must also submit a statement of work. Proposers shall indicate a response to ALL service requirements and specifications contained in the following sections in the order listed using the same numbering system.

Dates(All times are listed as EST )

Broadcast Date
10/30/2025 12:00 PM EST

Question End Date
11/13/2025 4:30 PM EST

Due Date
12/4/2025 4:30 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 2 (All times are listed as EST )

Date	Time	Mandatory	Location
11/5/2025	9:00 AM	No	Dial in by phone +1 813-322-2739,,458266701# Phone conference ID: 458 266 701#
11/5/2025	9:00 AM	No	https://teams.microsoft.com/l/meetup-join/19%3ameeting_Zjg2ZGViOWItMDc2Mi00MWFlLTg1NGQtZTA4OGRlNjY0MDlh%40thread.v2/0?context=%7b%22Tid%22%3a%2210a8fdf9-c2ff-4e0d-9c19-1fe2c188164a%22%2c%22Oid%22%3a%22ecd27359-e6bf-4812-a3cd-864994bf634b%22%7d Meeting ID: 284 818 435 637 56 Passcode: mj3c78Qn

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 7

Type	Name	Description	File Type
Attachment	25232 Price Sheet.xlsx	Price Sheet	Excel
All Bid Types	VENDOR AFFIDAVIT REGARDING THE USE OF COERCION FOR LABOR AND SERVICES.pdf	Affidavit: Human Trafficking	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	Vendor Registration Form 07.10.25.pdf	Vendor Registration/Substitute W-9	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF
Request for Proposal	25232-RFP-MST Synthetic Rubber Services.pdf	25232-RFP-MST Synthetic Rubber Services	PDF
Announcement	Pre Bid.pptx	Pre-Bid Presentation	Type

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 23

Code	Description
[010-83]	Recycled Insulation Materials and Supplies, All Types
[010-84]	Rubber Insulation
[150-10]	Construction Materials (Not Otherwise Classified)
[192-85]	Surface-Active Agents: Emulsifiers, Wetting Agents, and One-Component Nonionic Detergents (See Also Class 180)
[486-77]	Rubber Cleaner, Environmentally Certified Products
[520-14]	Cement, Adhesives, and Thinner (For Leather and Rubber)
[545-10]	Coating Machines, All Types
[545-64]	Rubber Processing and Working Equipment
[630-11]	Coatings, Protective, High Performance, Polyureas and Polyaspartics
[630-12]	Coatings, Protective, Asphalt Based (Also See Class 770-26)
[630-9]	Coatings, Masonry (For Brick, Cinder Block, Concrete, etc.) (To Include Silicate Protective Coatings and Products)
[650-62]	Sports Field Maintenance Equipment
[745-21]	Asphaltic Concrete, Hot Laid Including Bituminous Materials
[745-80]	Rubber Asphalt Crack Sealing Compound
[805-17]	Athletic Field Markers, Goal Posts, Bases, Goals, etc. (Including Athletic Field Striping Machines)
[805-18]	Athletic Field Artificial Turf Groomers and Equipment
[832-4]	Tape, Athletic
[905-60]	Removal of Rubber Deposits from Runways
[909-17]	Athletic Facility Maintenance and Repair
[940-88]	Track Construction and Inspection
[940-89]	Track Maintenance and Repair
[951-10]	Facilities and Other Improvements, Sports Facilities
[988-3]	Athletic Field Maintenance

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 326299All Other Rubber Product Manufacturing

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