Project Information

Bid Title

Ev Infrastructure At The Telecommunications Department Addendum 1

Issuing Agency

City of Providence

Location

Rhode Island

Published Date

Jan 20, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Ev Infrastructure At The Telecommunications Department Addendum 1

Attachment Preview

Procurement #: 51825>

CITY OF PROVIDENCE, RHODE ISLAND

Department: Sustainability

RFP Title: RFP for EV Infrastructure at the Telecommunications Department

Opening Date: 02/09/2026

Addendum #: 1

Issue Date: 01/20/2026

The purpose of this addendum is to extend the proposal bid and deadline to February 9th,

2026 and responding to questions.

Providence City Hall

25 Dorrance Street

Providence, RI 02903

MAYOR BRETT P. SMILEY

CITY OF PROVIDENCE

RFP Addendum 1: Deadline Extension & Response to Bidder Questions

RFP for EV Infrastructure at the Telecommunications Department

MinuteTraq #: 51825

Date to be opened: 2/9/2026 at 2:15 p.m.

Please note that this addendum must be signed and included with your proposal package.

A. The proposal deadline is being extended by two weeks. Proposals and bids are now due

Monday, February 9, 2026 at 2:15 p.m.

B. The following are the City’s responses to questions asked at this RFP’s pre-bid conference on

January 7, 2026 and/or emailed to the City before the question submission deadline on January

11, 2026.

1. Davis Bacon

This project is federally funded through a U.S. Department of Energy Energy Efficiency and

Conservation Block Grant. As such, the awarded vendor will need to comply with Davis Bacon

wage requirements. Further, Davis Bacon reporting must be submitted via an online portal. The

awarded vendor will meet with U.S. DOE prior to beginning the project to be set up in the

portal and to ensure a proper understanding of reporting requirements.

2. ITC Eligibility

This project is eligible for an ITC credit from the federal government. To maximize the credit,

the awarded vendor shall use a registered apprentice(s), to complete the project. The awarded

vendor will meet with the City’s consultant who assists the City with ITC compliance prior to

the start of the project to ensure the vendor’s approach to project will be recognized by the

federal government and enable the City to apply for the credit following construction.

Department of Sustainability

75 Chapman Street, Providence, Rhode Island 02905

Phone: 401.680.5476 | www.providenceri.gov

3. Proposal Scoring

Per page 16 of the RFP, project approach and contractor experience are factors in the award

decision, along with bid price. Please review and follow the Proposal and Scoring section of the

RFP (page 16, section 4) to ensure your firm is submitting a complete proposal that can earn

the maximum number of points during the review process.

4. Analysis of Future Electrical Capacity

While the scope only calls for the installation of two single-port EV chargers, the awarded

vendor shall provide an assessment of the capacity to add stations in the future. For example,

how many ports can be added under existing service conditions, when will the need for service

or transformer upgrades kick in, can upgrades be avoided through the introduction of a charge

management system while still meeting the operational needs of the fleet. This assessment will

be part of the project scope and is not something that needs to be included with your proposal.

5. Should service or transformer upgrades be factored into the bid price?

The scope of work only calls for adding two, single-port EV chargers to the site at this time.

Service and transformer upgrades should only be included in the bid price if either will be

required to support these two ports. The City understands that service and/or transformer

upgrades will likely be required for a full site buildout and is requesting that the awarded

vendor assess exactly what upgrades will be needed for a full site buildout as part of the

project scope (see item 3 above).

6. Can additional site visits be scheduled?

No.

7. When is the start date, if awarded?

The City’s goal is to make an award on March 9,2026 and have a vendor under contract by late-

March to early-April. The project timeline will be coordinated with the City’s DPW, which will

be doing the sitework. The project shall be scheduled between early-April and May 31, 2026.

8. Is there a bonding requirement for this project?

Per page 5 of the RFP, no financial assurance is necessary for this item.

9. What are the insurance requirements for this project?

Page 2 of 3

The City’s standard insurance terms are:

• General Liability Insurance—Property damage and bodily injury: $1,000,000 per

occurrence; $2,000,000 aggregate limit.

• Owned, Hired, and Non-Owned Automobile Liability Insurance: for bodily injury, wrongful

death, and property damage, $1,000,000 per occurrence; $2,000,000 aggregate.

• Workers’ Compensation and Occupational Disease Insurance: including Employer’s Liability-

Statutory Limit, such employer’s liability limits for bodily injury by accident or disease to not

be less than $500,000 each accident, $500,000 each employee and $500,000 policy limit.

• Umbrella Liability Insurance: $5,000,000 per occurrence; $5,000,000 aggregate.

• Professional Liability covering negligent acts, errors, and omissions in the performance of

professional services with policy limits of not less than $5,000,000 per claim and in the

aggregate. Said coverage shall have a deductible not exceeding $100,000 per occurrence

and shall remain in effect continuously from the effective date of this Contract to ten years

after substantial completion of this Contract.

• Pollution Liability Insurance: $2,000,000 policy limit for bodily injury, property damage, and

resulting loss of use and environmental damages resulting from sudden accidental (and/or

gradual if appropriate) pollution and related cleanup costs.

Authorized Bidder Representative Name: ________________________________________

Authorized Bidder Representative Title: _________________________________________

Authorized Bidder Representative Signature: _____________________________________

Page 3 of 3

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.