Project Information

Bid Title

Annual On-Site Hearing Tests

Issuing Agency

Monroe County Water Authority

Location

New York

Published Date

Mar 12, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Annual On-Site Hearing Tests
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Due: April 24, 2026 by 4 p.m.

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REQUEST FOR

QUALIFICATIONS/PROPOSAL

MONROE COUNTY

WATER AUTHORITY

ANNUAL ON-SITE

HEARING TESTS

March 10, 2026

Monroe County Water Authority

475 Norris Drive

Rochester, New York 14610

Request for Qualifications

Annual Hearing Tests

SECTION 1 – INVITATION TO PARTICIPATE

1.1 Purpose

The Monroe County Water Authority ("MCWA") is soliciting Statements of

Qualifications/Proposals from consultants for professional services related to Annual

On-Site Hearing Tests ("Project").

Prospective Proposers must offer a Statement of Qualifications/Proposals that will

meet the scope of services, qualifications, and general description of work activities

identified in Section 2 of this Request for Qualifications ("RFQ/P").

In responding to this RFQ/P, Proposers must follow the prescribed format as outlined

in Section 3. By doing so, each Proposer will be providing MCWA with comparable

data submitted by the other Proposers and, thus, be assured of fair and objective

treatment in the MCWA review and evaluation process.

1.2 RFQ Procurement Officer

Pursuant to State Finance Law §§ 139-j and 139-k, this Request for

Qualifications/Proposal includes and imposes certain restrictions on

communications between a Governmental Entity (MCWA) and Bidder/Offerer during

the procurement process. The RFQ/P Procurement Officer identified below is the

sole point of contact regarding this RFQ/P from the date of issuance until the selection

of the successful Proposer.

Craig Watt, Safety Manager

Monroe County Water Authority

475 Norris Drive

Rochester, NY 14610

Fax: (585) 442-0220

Email: craig.watt@mcwa.com

1.3 Presentation and Clarification of MCWA's Rights and Intentions

MCWA intends to enter into a contract with the selected Proposer to supply the

services in Section 2. However, this intent does not commit MCWA to award a

contract to any responding Proposer, or to pay any costs incurred in the preparation

of the Statement of Qualifications or a cost proposal in response to this request, or to

procure or contract for any services. MCWA reserves the right, in its sole discretion,

to (a) accept or reject in part or its entirety any proposal received as a result of this

RFQ/P if it is in the best interests of MCWA to do so; and (b) award one or more

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Request for Qualifications

Annual Hearing Tests

contracts to one or more qualified Proposers, if necessary, to achieve the objectives

of the RFQ/P if it is in the best interests of MCWA to do so.

1.4 Time Line

The schedule of events for this RFQ/P is anticipated to proceed as follows:

• If required, an Addendum to the RFQ/P will be distributed on or before April 13,

2026.

• All requests for RFQ/P clarification/questions must be submitted in writing or e-

mailed to the RFQ/P Officer at the Email address provided in Section 1 and

received no later than the close of business on April 17, 2026.

• The final RFQ/P submissions must be received by the close of business on April

24, 2026 at the address shown in Section 3.1.

• Submissions will be presented to the MCWA Board of Directors for approval on

May 14, 2026.

1.5 Overview of the Organization

MCWA provides a high quality, safe, and reliable water supply, in a financially

responsible manner.

MCWA was created by State legislation in 1950 to solve the water supply needs of this

community. In 1959, MCWA took over the assets of the private New York Water

Service Corporation and had 27,000 retail customers serving just portions of the

County's inner ring towns and portions of the City. As surrounding towns and villages

faced new water supply challenges, the MCWA service area has steadily grown.

Today, we serve over 191,000 customers in every town and village in Monroe County

(partially in the City of Rochester) plus towns, villages and other water authorities in

each of the five adjacent counties.

The MCWA system infrastructure includes two operations centers and a meter shop;

three water treatment plants (i.e., Shoremont, Webster, and Corfu); 47 remote

pumping stations; 51 tanks, and 2 storage reservoirs; and over 3,495 miles of

transmission and distribution water mains.

MCWA’s workforce consists of 43 Production & Transmission employees (Water

Treatment Plants; Claims & Compliance); 70 Facilities, Fleet & Operations employees

(Vehicle Shop, Warehouse, Distribution Maintenance, Hydrants, Valves and

Dispatch); 29 Engineering employees (Design, Engineering Support, Technical

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Request for Qualifications

Annual Hearing Tests

Support and Construction Services); 61 Finance employees (Meter Services,

Accounting, Customer Service, Information Technology and Purchasing); and

Administration employees (Personnel, Security, and Safety).

1.6 Overview of the Project

In conducting its normal operations, MCWA employees perform various job duties

that mandate compliance with numerous OSHA and PESH regulations.

The Water Authority, as part of its Occupational Noise Exposure/Hearing Protection

Program, performs annual Industrial Audiogram Exams pursuant to OSHA/PESH

Regulations. We have historically done these on-site in 3 (three) half-day sessions at

our East Side Operations Center located at 475 Norris Drive (City of Rochester); and

for one (1) half-day session at our Shoremont Water Treatment Plant located at 4799

Dewey Avenue (Town of Greece).

The Professional Services Agreement shall be in effect for a period of three (3) years,

with the option to extend for two (2) one (1) year terms, if mutually agreeable with

both parties.

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Request for Qualifications

Annual Hearing Tests

SECTION 2 – DETAILED SCOPE OF SERVICES

2.1 Scope of Work

A. The Proposer is to provide testing as follows:

1. On-Site Services at locations referenced above.

a. Services provided by mobile staff to test an estimated 150 employees in a

one month basis.

SECTION 3 – SPECIFIC PROPOSAL REQUIREMENTS

3.1 Submission of Proposer's Statement of Qualifications and Proposal

A. Acceptance Period and Location: To be considered, Proposers must submit a

complete response to this RFQ/P. Proposers not responding to all information

requested in this RFQ/P or indicating exceptions to those items not responded to

may have their proposals rejected.

The Qualifications Statement must be received at the address below before the

time noted in Section 1:

Monroe County Water Authority

Attn: Craig Watt, Safety Manager

475 Norris Drive

Rochester, NY 14610

There will be no public opening of the submittals.

B. Required Copies: Proposers must submit one (1) signed original Qualifications

Statement and five (5) copies. They should be clearly marked as "Annual On-Site

Hearing Tests". The Proposer will make no other distribution of this submittal.

C. Delivery: All Qualifications and Proposal Statements must be submitted in a

sealed envelope clearly labeled “RFP – ANNUAL ON-SITE HEARING TESTS”. All

proposals must be addressed to Craig Watt and be submitted via delivery service,

such as UPS or FedEx. Delivery service must be instructed to “Deliver to blue

drop box located at Employee Entrance – Door 19”. MCWA cannot

accommodate deliveries requiring signatures to confirm receipt. The US Postal

Service is not an acceptable means to deliver to this location, proposals hand

delivered or submitted via US Postal Service will be returned unopened.

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