Project Information

Bid Title

RFP 26-02 Broker Services for International Student Medical Insurance (F-1 Visa and M-1 Visa Compliance)

Issuing Agency

Los Angeles Community College District(LACCD)

Location

California

Published Date

Jan 28, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 26-02 Broker Services for International Student Medical Insurance (F-1 Visa and M-1 Visa Compliance)

Description:

Questions Submission Deadline: Wednesday, February 11, 2026, 2:00 p.m., Pacific Time

Proposal Submission Deadline: February 25, 2026, 2:00 p.m., Pacific Time

Parking is not provided by the District for those submitting proposals.

Attachments:

RFP 26-02 Broker Services for International Student Medical Insurance

Attachment Preview

REQUEST FOR PROPOSAL (RFP) NO. 26-02

BROKER SERVICES FOR INTERNATIONAL STUDENT MEDICAL

INSURANCE (F-1 VISA AND M-1 VISA COMPLIANCE)

RFP PROPOSED SCHEDULE

RFP Posted

Wednesday, January 28, 2026

Questions regarding this RFP submitted to

District by 2:00 pm PST

Wednesday, February 11, 2026

Questions and Answers posted to Website Wednesday, February 18, 2026

Proposer Responses Due by 2:00 pm PST Wednesday, February 25, 2026

Interviews with Proposers

Tuesday, April 1, 2026

Tentative Award Date

Wednesday, April 8, 2026

Board Date for Approval

Wednesday, May 6, 2026

CONTRACTS UNIT

770 Wilshire Boulevard, 6th Floor

Los Angeles, CA 90017-3719

213. 891.2288

Contents

1. INTRODUCTION ........................................................................................................................................................5

1.1. Purpose of RFP ........................................................................................................................................................ 5

1.2. About the District.................................................................................................................................................... 5

2. SCOPE OF SERVICES AND TERM OF CONTRACT.....................................................................................7

2.1. Scope of Services .................................................................................................................................................... 7

2.2. Term of Contract..................................................................................................................................................... 7

3. GENERAL INFORMATION AND GUIDELINES ............................................................................................7

3.1. District Contact Person ........................................................................................................................................... 7

3.2. Internet Access to this RFP ..................................................................................................................................... 8

3.3. Unauthorized Communications .............................................................................................................................. 8

3.4. Interested Parties.................................................................................................................................................... 8

3.5. Proposer Clarifications............................................................................................................................................ 9

3.6. False Information .................................................................................................................................................... 9

3.7. District Confirmation............................................................................................................................................... 9

3.8. No Joint Offers Accepted ........................................................................................................................................ 9

3.9. District Determinations......................................................................................................................................... 10

4. INSTRUCTIONS AND GENERAL CONDITIONS .......................................................................................10

4.1. RFP Instructions and General Conditions ............................................................................................................. 10

A. RFP Schedule......................................................................................................................................................... 10

B. Proposal Submission ............................................................................................................................................. 11

C. Meeting RFP Specifications................................................................................................................................... 12

D. Proposed Information to be Accurate, Complete and Valid................................................................................. 12

E. Authorized Signatures........................................................................................................................................... 12

F. Authorization to Do Business................................................................................................................................ 12

G. Requirements........................................................................................................................................................ 13

H. Questions about RFP............................................................................................................................................. 13

I. RFP Addenda ......................................................................................................................................................... 14

J. Interpretation of Documents................................................................................................................................ 14

K. Withdrawal/Proposal Irrevocable for 180 Days ................................................................................................... 14

Page 2 of 62

L. Exemption from Disclosure................................................................................................................................... 15

M. Pre-Contractual Expenses ..................................................................................................................................... 15

N. Subcontractors...................................................................................................................................................... 16

O. Immaterial Defect in Proposal .............................................................................................................................. 16

P. Oral Communications ........................................................................................................................................... 16

Q. RFP as Part of Final Contract................................................................................................................................. 16

R. Proposed Contract ................................................................................................................................................ 16

S. Exceptions/Deviations .......................................................................................................................................... 17

T. No Commitment to Award.................................................................................................................................... 18

U. No Agreement Until Signed .................................................................................................................................. 18

V. News Releases ...................................................................................................................................................... 18

W. Use of District Employee’s Names ........................................................................................................................ 18

X. Adjustments to Contract....................................................................................................................................... 18

Y. Contractor Evaluation ........................................................................................................................................... 18

Z. Termination or Cancellation ................................................................................................................................. 18

AA. Protests ................................................................................................................................................................. 19

BB. Other District Rights.............................................................................................................................................. 19

5. PROPOSAL FORMAT AND CONTENT ............................................................................................................19

5.1. General.................................................................................................................................................................. 19

5.2. Required Format of the Proposal ......................................................................................................................... 20

5.3 Required Content of Proposals ............................................................................................................................. 21

6 PROPOSAL EVALUATION AND CONTRACT AWARD ............................................................................24

6.1. Evaluation Process ................................................................................................................................................ 24

6.1.1 First Phase ............................................................................................................................................................ 25

6.1.2 Second Phase ...................................................................................................................................................... 25

6.1.3 Third Phase ........................................................................................................................................................... 26

6.2 Evaluation Criteria for Written Proposal .............................................................................................................. 27

6.3 Evaluation Criteria for Interview/Presentations................................................................................................... 28

6.4 Contract Award ..................................................................................................................................................... 28

Appendix A: Scope of Services.......................................................................................................................................... 30

Appendix B: Authorization to Contract ............................................................................................................................ 33

Page 3 of 62

Appendix C: Additional Information-Supporting Documents .......................................................................................... 34

Appendix D: List of Exhibits .............................................................................................................................................. 35

EXHIBIT A: Non-Collusion Affidavit ................................................................................................................................... 36

EXHIBIT B: Certificate of Non-Discrimination ................................................................................................................... 37

EXHIBIT C: Completed Confidentiality Agreement ........................................................................................................... 38

EXHIBIT D: Acknowledgement of All Addenda Issued By The District.............................................................................. 39

EXHIBIT E: Certification of Small, Local, Emerging, And Disabled Veteran Business (SLEDV) .......................................... 40

EXHIBIT F: Russian Economic Sanctions Certification....................................................................................................... 41

Exhibit G: Verification ....................................................................................................................................................... 42

EXHIBIT H: Levine Act Campaign Contribution Notice Acknowledgement ...................................................................... 43

EXHIBIT I: Exceptions and Deviations to the Standard Form Agreement......................................................................... 47

EXHIBIT J: Professional Services Agreement .................................................................................................................... 48

Exhibit K: PP-04-09 Bid Protests and Appeals .................................................................................................................. 57

Page 4 of 62

1. INTRODUCTION

1.1. Purpose of RFP

The Los Angeles Community College District (LACCD) is soliciting proposals from qualified

insurance Brokers to furnish comprehensive medical insurance services that meet or

exceed the requirements of F-1 and M-1 Visa regulations for international students who

attend any of its nine colleges. The selected Broker shall assist the District with sourcing

affordable, high-quality health insurance plans, including enrollment and waiver

management, and ensure ongoing administrative and customer service support to

participating colleges and students.

Background

On average, approximately 3,000 international students attend LACCD colleges each year.

Under the program, each student will be charged a standard fee at the time of registration

that equals the cost of group medical insurance purchased by LACCD on the student’s

behalf. LACCD will then remit the collected premium to the selected insurance

broker/agent for payment to the carrier. Through this RFP, LACCD will contract with a

single broker/agent to place the insurance with a single carrier to underwrite the

coverage.

Coverage for spouses and dependent children will be optional and must be purchased and

paid for by the student directly to the broker.

The District expects that the Contractor shall market the District to the broadest insurance

marketplace for the cost-effective and timely placement of International Student Health

Insurance coverage for all eligible International District students. The Contractor shall also

provide additional support services to the District as included with the overall scope of

services and fixed-fee cost for this account as the District may desire to use from time to

time during the term of the Agreement, which may include, but not limited to, coverage

analysis, consultation and assistance with claims, market research, loss trending and

benchmarking, occasional reviewing vendor contracts, participating in claims reviews,

reporting claims, and serving as a liaison as well as an advocate for the District and

students with insurance companies. This RFP No. 26-02 is specific to the International

Student Insurance program, and excludes employee health and welfare benefit, or any

other District insurance programs

1.2.

About the District

The District was organized in 1969 and is governed by an elected Board of

Trustees and is part of the statewide California Community College system.

Page 5 of 62

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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