Project Information

Bid Title

RFB for Precast Concrete Relay Control House for the Boviet Substation

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Dec 4, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-84

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
25-84	RFB for Precast Concrete Relay Control House for the Boviet Substation	Thu, 12/18/2025 - 02:00pm	-	-

Attachment Preview

ADVERTISEMENT FOR BIDS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville

Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM

(EST) on December 18, 2025 and immediately thereafter publicly opened and read for the

furnishing of Precast Concrete Relay Control House for the Boviet Substation.

Instructions for submitting bids and complete specifications will be available in the Office

of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,

North Carolina during regular office hours, which are 8:30AM – 5:00PM Monday through Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will

not be considered.

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SECTION I

GENERAL INSTRUCTIONS FOR FORMAL BIDS

RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,

MATERIALS, AND EQUIPMENT

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 2:00 PM (EST) on December 18, 2025, the day of opening. Bids

submitted in a fax or e-mail in response to this Invitation for Bids will not be acceptable.

Late Bids will not be considered.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by

an authorized official of the firm. Return only the attached Proposal Form. Do not return

the Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and

the bid opening date and time. Bid shall be addressed to the Procurement Manager,

GREENVILLE UTILITIES COMMISSION, P. O. BOX 1847, 401 S. GREENE STREET,

GREENVILLE, NORTH CAROLINA 27835-1847.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement

in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,

Greenville, North Carolina. Bidders or their authorized agents are invited to be present.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

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8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Proposal Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject bids with noted minor deviations from specifications and to

determine the lowest responsible, responsive bid from the standpoint of quality, performance,

and price.

9.0 EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to

disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC

shall consider whether the bids comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in

GUC’s opinion is in GUC’s best interests. If a bid is to be awarded, it will be awarded to the

lowest responsible, responsive bidder whose evaluation by GUC indicates that the award will be

in GUC’s best interests. Only firm prices will be considered for award of this bid.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical bids are stated both in

numbers and in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and/or labor.

14.0 QUANTITIES

Quantities specified are only estimates of GUC’s requirements. GUC reserves the right to

purchase more or less than the stated quantities at prices indicated in the submitted Proposal

Form based on our actual needs.

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15.0 DELIVERY

Shipments will be made to GUC only upon releases from a purchase order issued by

GUC in accordance with its current needs.

Time is of the essence with respect to all deliveries under this Agreement.

Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB), customer’s

foundation pad, Boviet Substation unless otherwise specified. The agreed price for such

equipment, materials, or supplies shall include all costs of delivery and ownership, and risks of

loss shall not be transferred from Provider to GUC until express written acceptance of delivery

and inspection by GUC. Delivery hours are between 8:00 AM and 4:30 PM Monday-Friday

only. GUC’s purchase order number is to be shown on the packing slip or any related

documents. GUC reserves the right to refuse or return any delivery with no purchase order

number or which is damaged. GUC will not be charged a restocking fee for any delivery which

is refused or returned.

.

16.0 DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of bids. Failure by the

successful bidder to meet quoted delivery shall be interpreted as non-compliance with these

specifications and may be deemed sufficient cause for removal of the manufacturer and/or

distributor from our lists as acceptable manufacturers or bidders..

17.0 CONTRACT PERIOD

NA.

18.0 MANUFACTURER

Bidder is to specify the manufacturer of items being quoted.

19.0 CONTACT INFORMATION

Questions regarding this bid request should be directed to Cleve Haddock, Procurement

Manager, Finance Department at (252) 551-1533, haddocgc@guc.com. All questions must

be received via e-mail by or before 5:00pm (EST) December 10, 2025.

20.0 TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville Utilities

Commission (GUC) and must be considered as part of the bid proposal.

[Balance of page left blank intentionally]

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GREENVILLE UTILITIES

GREENVILLE, NORTH CAROLINA

SPECIFICATIONS AND BID DOCUMENTS

FOR A

PRECAST CONCRETE RELAY CONTROL HOUSE

FOR THE

BOVIET SUBSTATION

TECHNICAL SPECIFICATIONS

1.

Scope

The scope of this project is the construction and installation of a 30’ x 14’ x 10’ LxWxH

precast concrete control house for the Boviet Substation.

The work shall include furnishing all labor, materials, equipment, and supplies,

except materials and equipment to be furnished by others, necessary for the

complete installation of a Precast Concrete Relay Control House, primary and

secondary structural framing members, connecting bolts, windows, doors, flashing,

closures, sealer, insulation, supporting structural steel, concrete floor pad, and other

miscellaneous items as shown or called for in the Drawings or Specifications. The

building is to be used as a substation relay control house upon their completion.

2.

General

2.1. The future substation site is available via an access road. A site visit is encouraged to

coordinate shipping. Contact Nicholas Peaden at (252) 551-1580 to schedule a site visit.

2.2. All construction shall be performed in a workmanlike manner and shall conform to the

Drawings and Specifications.

2.3. All material shall be new.

2.4. The Drawings and Specifications are complementary, one to the other. That which is

shown on the Drawings or called for in the Specifications shall be as binding as if both

were called for and shown. The intention of the Drawings and Specifications is to

include all labor, materials, transportation, equipment, and any other items necessary to

do a complete job.

2.5. Greenville Utilities will provide and maintain a temporary toilet for use of workmen and

locate toilet where directed.

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Commodity Codes

• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238120Structural Steel and Precast Concrete Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 327390Other Concrete Product Manufacturing

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