Project Information

Bid Title

PEAKS VIEW PARK FIELDS 8 AND 9 RENOVATIONS

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Jan 23, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-062

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-062
Bid Title:	PEAKS VIEW PARK FIELDS 8 AND 9 RENOVATIONS
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 1/23/2026 11:45 AM Closing Date/Time: 2/18/2026 3:00 PM Pre-bid Meeting: 01/29/2026 @ 10:00 A.M. Contact Person: MATTHEW.MARSTELLER@LYNCHBURGVA.GOV Related Documents: 2026-062 PEAKS VIEW PARK FIELDS 8 AND 9 RENOVATIONS 2026-062 PEAKS VIEW PARK FIELDS 8 AND 9 RENOVATIONS ATTACHMENT B

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Peaks View Park Athletic Fields 8 & 9 Renovations

Invitation for Bid 2026-062

Date Issued: January 23, 2026

Bids Due: February 18, 2026 at 3:00 p.m.

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids ................................................................................................................ 2

Bid Form ........................................................................................................................................ 3

Equal Opportunity Report Statement......................................................................................... 5

Statement Of Experience .............................................................................................................. 6

Statement Of Available Resources .............................................................................................. 7

Corporate Status Form................................................................................................................. 8

Questions To Bidders/Offerors .................................................................................................... 9

Construction Agreement ............................................................................................................ 10

Instructions To Bidders .............................................................................................................. 12

Scope of Work ............................................................................................................................. 17

General Conditions ..................................................................................................................... 18

ATTACHMENTS:

Attachment A (Sequence of Construction Modification)

Attachment B (Design Drawings)

1

ADVERTISEMENT FOR BIDS

Sealed bids for “Peaks View Park Athletic Fields 8 & 9 Renovations”, will be received by the City of Lynchburg,

Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m. Local Time

Prevailing February 18, 2026, and then publicly opened and read aloud in the City Hall First Floor Conference

Room. A link to a publicly available video/audio conference call will be posted on the Current Solicitations page of

the City’s website prior to the bid opening. All bids received by the posted deadline will be opened and read aloud

on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.

to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and

timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the

deadline for submission. Please allow additional time to ensure this is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the

link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.

Please upload your bid as ONE file. As always, late bids will not be considered.

This project is to provide all labor and materials for fine-grading an existing 5-acre multipurpose field

complex, installing drainage, tilling in compost, and sprigging Tahoma 31 Bermuda grass at Peaks View

Park located at 170 Ivy Creek Lane Lynchburg, VA 24502.

An optional on-site pre-bid meeting will be held on January 29, 2026 at 10:00 a.m. at the project

location noted above. Attendance at the meeting is not a prerequisite to submit a bid.

Bid Documents may also be viewed and printed directly from the City's Procurement website:

www.lynchburgva.gov/Bids.aspx.

The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this

project. The Manual of Specifications and Standard Details, for the City of Lynchburg may be

viewed and downloaded from the City’s website: http://www.lynchburgva.gov/manual-

specifications.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing or email to matthew.marsteller@lynchburgva.gov and received by

3:00 p.m. on February 11, 2026. All posted clarifications or addenda must be signed and accompany any

bid submitted. All addenda will be posted no later than February 13, 2026 at 3:00 p.m.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so

that the public can observe the proceedings at 3:00 p.m., February 18, 2026. The bid results will be

posted on the City’s Bids website after award is made.

PM - 2

BID FORM

Matt Marsteller, CPPB

Senior Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Marsteller,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "Peaks View Park Athletic Fields

8 & 9 Renovations" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials,

and services and to perform all operations necessary to execute and complete the Work required for the project,

in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard

Details, latest edition, together with Addenda numbered __________ through __________ issued during bidding

period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

DOLLARS

($

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed

on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any

quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further

understood that costs to cover all components of the Work as described in the Contract Documents are included in

this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and

all obligations no later than the completion date stated in the Contract Documents.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

PM - 3

CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:

Respectfully submitted,

CONTRACTOR

DATE

ADDRESS

BY:

(Signature)

(Type/Print)

ITS:

(Title)

PM - 4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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