Project Information

Bid Title

IFB-25-26-057-American Legion Stadium Protective Netting Upgrade

Issuing Agency

City of Danville

Location

Virginia

Published Date

Jan 30, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-057

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	25-26-057
Bid Title:	IFB-25-26-057-American Legion Stadium Protective Netting Upgrade
Category:	Construction Services Bids
Status:	Open

Description: IFB-25-26-057-American Legion Stadium Protective Netting Upgrade Pre-Bid Tuesday February 10,2026 at 10:00AM Last Day for Questions Thursday February 19,2026 by 5:00PM Bid-Opens Tuesday March 3,2026 at 2:00PM Publication Date/Time: 1/30/2026 12:00 AM Closing Date/Time: 3/3/2026 2:00 PM Pre-bid Meeting: 02/10/2026 at 10:00AM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: 25-26-057-American Legion Stadium Protective Netting Upgrade Post

Attachment Preview

Bid No.

Title:

INVITATION FOR BID

IFB 25-26-057

American Legion Stadium – Protective Netting Upgrade Project

Pre-Bid Meeting:

Last Day for

Questions:

Bid Closing Date:

A Pre-Bid Meeting will be held on Tuesday, February 10,

2026, at 10:00 AM at 420 Memorial Drive, Suite 100 or by

Teams at Join the meeting now

Questions may be submitted in writing via email to:

purchasing@danvilleva.gov until 5:00 PM on

February 19, 2026

Sealed Bids shall be accepted no later than

March 3, 2026, at 2:00 PM at

the Purchasing Department

427 Patton Street, Room 304, Danville, VA 24541

Direct Inquiries to:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Andrew Hall, Project Manager

Email: hallak@danvilleva.gov

TABLE OF CONTENTS

1.0

General Conditions

2.0

Scope of Work

3.0

Supplemental General Conditions

4.0

Specifications

5.0

Site Photos

IFB 25-26-057

“American Legion Stadium – Protective Netting Upgrade Project”

1.0 GENERAL CONDITIONS

1.1 Intent: The intent of this project is to furnish and install an upgraded protective netting

system at American Legion Stadium in order to achieve full compliance with current

Major League Baseball (MLB) and Professional Development League (PDL) safety

standards governing spectator protection. The project shall provide for the removal of

existing netting components, installation of new netting, support structures, and

tensioning systems, and all associated work necessary to ensure that the netting

coverage and height meet league-mandated requirements for safeguarding all occupied

seating areas. The completed improvements are intended to enhance the safety,

functionality, and regulatory compliance of the stadium for ongoing baseball operations

and public use.

1.1 Sealed bids must be received in the Purchasing office no later than

2:00PM, March 3, 2026. Bids may be submitted electronically on eVA at,

https://eva.virginia.gov mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Pre-bid Conference: A pre-bid conference will be held on Tuesday, February 10, 2026, at

10:00 AM at 420 Memorial Drive, Suite 100 OR by Teams at

Join the meeting now

Meeting ID: 291 096 471 442 09

Passcode: Vo6bd9mZ

1.3 Bid Inquiries: The last day for questions will be February 19, 2026 at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

1.4 Davis Bacon: NOT APPLICABLE

1.5 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.6 Time of Completion: Substantial completion by May 1, 2026

1.7 Liquidated Damages: $500 dollars per calendar day

1.8 Owner’s Representative: Andrew Hall, Project Manager Email: hallak@danvilleva.gov

1.9 Code: All work performed shall conform to the Virginia Uniform Building Code

1.10 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each

invoice until final completion and acceptance of the contract work

IFB 25-26-057

“American Legion Stadium – Protective Netting Upgrade Project”

2.0 SCOPE OF WORK

2.1 General Intent: The purpose of this project is to upgrade the protective netting system at

American Legion Stadium to meet current MLB/PDL fan-safety requirements. The work

includes the removal of existing netting, installation of new netting and support systems,

installation of new poles, reuse of existing poles, and all coordination, protection, and

cleanup necessary to deliver a complete and operational system.

2.2 Contractor Responsibilities: The Contractor shall provide all labor, materials, equipment,

engineering, transportation, and supervision required to perform the following:

A. Pre‑Construction Activities

1. Perform a site visit to assess stadium layout, existing poles, access, and

staging needs.

2. Conduct full underground utility locates before any excavation.

3. Coordinate schedule and site access with the Owner.

B. Demolition and Removal

1. Remove all existing netting, associated cabling, and hardware scheduled for

replacement.

2. Protect existing poles designated for reuse.

3. Dispose of all removed materials off‑site in accordance with local regulations.

C. New Netting Installation

1. Install new protective netting extending from behind home plate to the end of

the last spectator seating section on each baseline.

2. Netting shall maintain a consistent height across all seated spectator areas,

regardless of dugout location

D. Structural Support Poles

1. Install two (2) new galvanized steel support poles with engineered foundations.

2. Reuse existing poles where structurally sound and approved by the Owner and

Engineer.

E. Cable and Tensioning System

1. Install a complete cable system (top, intermediate, and bottom) with all

hardware necessary for proper tensioning and performance.

2. Ensure netting is properly tensioned, free of sagging, and neatly presented.

IFB 25-26-057

“American Legion Stadium – Protective Netting Upgrade Project”

F. Coordination and Compliance

1. Submit shop drawings showing netting configuration, pole layout, and cable

runs for approval.

2. Coordinate with the Owner and league representatives for compliance

verification.

G. Cleanup and Restoration

1. Remove all equipment, debris, and waste from the site.

2. Restore any disturbed areas to original condition.

3. Participate in a final walkthrough with the Owner.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary, modifying

each and every invitation to bid, purchase order or other award issued by the City of

Danville. In the discharge of these responsibilities, the Director of Purchasing may be

assisted by assigned buyers. No other City officer or employee is authorized to order

supplies or services, enter into purchase negotiations, or in any way obligate the

government of the City of Danville for any indebtedness. Any purchases contrary to

these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

IFB 25-26-057

“American Legion Stadium – Protective Netting Upgrade Project”

website, Finance Department, Purchasing Division. The City of Danville does not

discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and evaluated.

No bid may be considered if received after the time shown on the title page. The

allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted.

Envelopes must be sealed and marked in the lower left-hand corner

IFB-25-26-057“American Legion Stadium – Protective Netting Upgrade Project”

and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their bids electronically must

ensure that they are registered on eVA at https://eva.virginia.gov Bids can be found

under the Business Opportunities Tab > Virginia Business Opportunities (VBO).

Search IFB 25-26-057. When addenda are issued, suppliers that have submitted an

electronic response will have to RESUBMIT their response to the latest version of the

solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

There is no cost for eVA registration

E. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or

as otherwise required by law. A Contactor organized or authorized to transact

business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include

in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for disqualification of

said Bidder.

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