Project Information

Bid Title

SCAVENGER SERVICES AT THE O'BRIEN WATER RECLAMATION PLANT

Issuing Agency

METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO

Location

Illinois

Published Date

Apr 9, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-713-11

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Contract Number: 26-713-11

Contract Description: SCAVENGER SERVICES AT THE O'BRIEN WATER RECLAMATION PLANT

Estimated Cost: $1,423,000.00

Bid Deposit: NONE

Pre-Bid Walkthrough: NONE

Pre-Bid Technical Conference: Voluntary Technical Pre-Bid Conference: Tuesday, April 7, 2026 at 11:00 am Chicago Time via ZOOM Link.
Compliance with the District's Affirmative Action Ordinance Revised Appendix D and Appendix V are required         on         this Contract.

Advertise Date: 03/25/2026

Bid Opening Date/Time: 04/21/2026

Notes:

Number of Addenda: 0

Contract Documents

Invitation to Bid *
Click Here

Bidding Documents
View/Download Here

Addenda

Pre-Bid Information:
Registration Report
Pre-Bid Conference

*This is only an invitation, not the actual Bidding Document

Attachment Preview

I-1

NOTICE

INVITATION TO BID

TO

METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO

FOR

SCAVENGER SERVICES AT THE O’BRIEN WATER RECLAMATION PLANT

CONTRACT 26-713-11

PROPOSALS ARE DUE APRIL 21, 2026

Sealed proposals, endorsed as above, will be submitted to the Metropolitan Water

Reclamation District of Greater Chicago (District) via an electronic upload to the Euna

Portal only, from the date of the Invitation to Bid, up to 11:00 A.M. Central Time (“CT”),

on the bid opening date, and will be opened publicly by the Director of Procurement and

Materials Management or her designee at 11:00 A.M. CT on April 21, 2026. The public

cannot attend but can view the bid opening at https://mwrd.org/bid-opening/.

No bids will be accepted after 11:00 A.M. CT on the above scheduled bid opening

date. All bids faxed, mailed, emailed, or hand delivered will not be considered and

will be returned to the Bidder. There is no bid depository safe available for mailing

or hand delivering bids. The District will only accept bids electronically uploaded

to the Euna portal (please see instructions on how to upload the bid response on

pages Euna-1 and Euna-2). Please see specific instructions on how to upload your

bid to the Euna portal in the bid document entitled “Submission via the Euna

Portal.” The Euna link is unique to each solicitation. Bids will be deemed non-

responsive if not submitted using the project-specific Euna URL link provided by

the District with the bidding documents.

Tenders are invited to furnish all necessary labor, supervision, tools, equipment, materials

and appurtenances, including transportation, necessary to provide scavenger services to

the O’Brien Water Reclamation Plant, 3500 W. Howard St., Skokie, IL 60076, for a period

of thirty-six (36) months. The services shall include supplying an adequate number of

empty containers for storage of collected waste material, as well as hauling and lawfully

disposing of the waste material at a site or sites provided by the Contractor. Wastes

include recyclable waste, trash, rubbish, screenings, grit, scum, tires, landscape waste,

timber and railroad ties, debris and special waste debris.

The Contract is divided, for purposes of bidding, into thirty (30) bid Items. Bidders

must bid on all thirty (30) bid Items or the bid will be considered non-responsive.

The District intends to award one (1) Contract to one (1) Bidder for all the work

specified herein.

The estimated cost of the work under this Contract is not to exceed $1,423,000.00.

Funding of all Contract items is subject to the Board of Commissioners’ approval of the

District’s budget for all years under this Contract.

I-2

There is no bid deposit for this Contract. A Contractor's bond will be required. Please refer

to the CONTRACTOR’S BOND section in the Agreement for additional information about

this requirement.

The District intends to obtain as much work as possible without exceeding the above-

stated value. However, Bidders are cautioned that, due to unforeseen operating

conditions, the full amount may not be expended.

Specifications, proposal forms and/or plans may be obtained from the Department of

Procurement and Materials Management by downloading online from the District's

website at www.mwrd.org (Doing Business  Procurement & Materials Management 

Contract Announcements). No fee is required for the Contract Documents. Any questions

regarding the downloading of the Contract Document should be directed to the following

email: contractdesk@mwrd.org or call 312-751-6643.

The District assumes no liability or responsibility for the failure or inability of any Bidder

to successfully download any and all Contract documents, including but not limited to

specifications, proposal forms and/or plans, as a result of any type of technological

computer and/or software system failure or breakdown that restricts, prohibits or prevents

successful downloading of any and all District Contract documents by the Bidder, whether

caused by the District or other parties, directly or indirectly.

If any potential Bidder contemplating to submit a proposal is in doubt as to the true

meaning of any part of the specifications or other Contract documents, such inquiry

should be submitted online at the District’s website, www.mwrd.org. The path is as

follows: Doing Business  Procurement and Materials Management  Contract

Announcements  (Find correct project)  Ask a Question. The District will provide an

online response to such inquiries, as the District deems appropriate. Strings of

appropriate questions and answers regarding the bidding documents will be available

online on the District’s website until the bid opening date of the bidding documents. No

questions will be accepted by telephone, fax, email, mail, or any other such form of

delivery.

The District will only respond to questions received online up to ONE (1) WEEK prior to

the bid opening date of the bidding documents. The District will not respond to questions

received after this date. The District does not guarantee the timeliness of responses

provided online, nor does the District guarantee that such responses will be provided in

adequate time to affect the submission of bids. The District shall provide responses online

ONLY if the responses do not interpret or otherwise change the bidding documents.

The District’s responses online are NOT official responses and, therefore, are not binding

to the bidding documents. Any official interpretation or change to the bidding documents

will be made only by addenda duly issued to all plan holders on record by the Director of

Procurement and Materials Management.

Bidding documents are only available online, and all addenda issued for this Contract will

be available online at the District’s website, www.mwrd.org. The path is as follows: Doing

Business  Procurement and Materials Management  Contract Announcements. A

copy of such addenda will also be emailed/faxed to each person which downloads a set

of such Contract documents.

I-3

Bidders shall acknowledge receipt of each addendum issued in the space provided on

the proposal signature page or submit a signed copy of each addendum with the Bidder’s

proposal at the time and date set to receive bids.

Failure on the part of the prospective Bidder to receive a written interpretation prior to the

time of the opening of bids will not be grounds for withdrawal of proposal.

Each Bidder must submit with their proposals a signed and completed MBE/WBE

Utilization Plan which lists each business intended to be used as an MBE and/or WBE

on pages UP-2 and UP-3 and supplemental pages as necessary. The Bidder must sign

the Signature Section page on UP-4. Failure to submit a signed MBE/WBE Utilization

Plan will result in a bid being deemed non-responsive and the bid will be rejected. Also,

if a Waiver is sought, the Bidder is required to sign pages UP-4 and UP-5, which are the

Signature Section and the Waiver Request Form; failure to do so will be viewed as non-

responsive and the bid will be rejected.

Each Bidder must submit with their bid package an original or facsimile copy of the

MBE/WBE Subcontractor's Letter of Intent, page UP-6 for each subcontractor listed

on their MBE/WBE Utilization Plan. If the Bidder lists itself on the MBE/WBE Utilization

Plan, an MBE/WBE Subcontractor’s Letter of Intent from the Bidder to itself must be

included. The submitted MBE/WBE Subcontractor’s Letter of Intent must be completed

and signed by the subcontractor and accompanied with a copy of the subcontractor's

current Letter of Certification from a state, local government or agency or documentation

demonstrating that the subcontractor is a MBE or WBE within the meaning of the

Affirmative Action Ordinance, Revised Appendix D. Failure to submit the MBE/WBE

Utilization Plan signed by the Bidder at the time of the bid opening and the MBE/WBE

Subcontractor's Letter of Intent signed by each MBE and WBE will be viewed as non-

responsive and the bid will be rejected.

If the Bidder exceeds the allowable Supplier Utilization amount which is stated in the

bid documents, the bid will be viewed as non-responsive. Therefore, the Bidder may not

exceed the use of an MBE or WBE supplier for more than 50% of each respective MBE

or WBE, goal, unless the Administrator has authorized a Supplier's Exception notated on

page AU-1.

Each Bidder must submit with their proposals a completed VBE Commitment Form which

lists each business intended to be used as a VBE. The Bidder must make a "Good Faith

Effort" to identify eligible Veteran Owned-Businesses by completing the VBE

Commitment Form. If the Bidder is unable to identify qualified VBE subcontractors

capable of providing goods or services required by the contract, the Bidder must write "no

participation" on the VBE Commitment Form. Where a Bidder has failed to-meet the VBE

participation goal, the Administrator shall require the Contractor to submit a Veteran's

Business Enterprise Good Faith Efforts Documentation Request Form and provide

additional documentation of its good faith efforts in attempting to fulfill the VBE goal.

VBE goals are separate from Minority-owned Business Enterprise (MBE) and Women-

owned Business Enterprise (WBE) goals. An Eligible Veteran who is also an MBE or WBE

may be dual-utilized to fulfill both goals. However, the three-percent (3%) VBE goal must

be accomplished in addition to the M/WBE goals set forth in this Contract.

I-4

The MBE/WBE Utilization Plan MUST be signed by the Bidder, even if the Bidder requests

a waiver and/or offers itself to meet any of the Affirmative Action Ordinance Revised

Appendix D goals. If the Bidder offers itself to satisfy any of the Affirmative Action

Ordinance Revised Appendix D goals, then its name shall be shown in the appropriate

space(s) on the MBE/WBE Utilization Plan.

Where a Bidder is a business owned and controlled by a minority woman (M/WBE), or

where the Bidder utilizes an M/WBE in a joint venture or as a subcontractor, the Bidder

may count the M/WBE participation toward the achievement of either its MBE or WBE

goal, but not both.

Each Bidder’s Utilization Plan must commit to MBE and/or WBE participation equal to or

greater than the associated goals unless the Bidder indicates a partial or total waiver

request on Page UP-5. If a waiver from Appendix D requirements is sought, the Bidder

will be required to provide documentation of “Good Faith Efforts” to meet the Appendix D

utilization goals, as defined in Section 15(e) of the Affirmative Action Ordinance Revised

Appendix D. Subsequent to the bid opening, and if it is determined by the Diversity

Administrator that a Contractor’s Information Form is required from the apparent low

Bidder, the Bidder must complete and submit the form within (3) calendar days of

receiving the written request.

The work under this Contract is classified as “Hauling Services” for the Minority-owned

Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Veteran-

owned Business Enterprises (VBE) Utilization goals contained in the Affirmative Action

Ordinance Revised Appendix D. The associated utilization goals for this Contract are

20% MBE, 13% WBE and 3%VBE. Should you have any questions, please contact

the Diversity Office at 312-751-4034.

It is required that the prospective Bidder sign the Utilization Plan contained within the

Contract Document.

The Contractor agrees to use the District’s online compliance monitoring system

administered by the Diversity Section for payment and reporting purposes, in order

to fulfill the Affirmative Action Program requirements.

The Bidder or Bidders to whom the Contract(s) is (are) awarded must be prepared to

comply with the requirements, goals, terms, and conditions of the Affirmative Action

Ordinance Revised Appendix D, and Appendix V, throughout the life of the Contract.

Please contact the Diversity Office at 312-751-4034 should you have any questions.

A Voluntary Technical Pre-Bid Conference will be held online via a Zoom meeting on

Tuesday, April 7, 2026, at 11:00 a.m. CT. The link to the Zoom meeting is attached in a

separate document under the “Additional Documents” column on the District’s website at

mwrd.org (Doing Business  Procurement & Materials Management  Contract

Announcements  (Find correct project)  Bidding Documents). The purpose of the

Voluntary Technical Pre-Bid Conference is to review the scope of work, to provide for

identification and discussion of potential problems that might arise during the

administration of this Contract, and to seek clarification of technical or procedural aspects

of this Contract. There will be a Q&A session at the end of the meeting. Also, Bidders

must give their contact information in order to register for the conference, prior to entering

the Zoom Pre-Bid meeting.

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In addition to being able to raise questions at this Voluntary Technical Pre-Bid

Conference, Bidders are hereby reminded they may raise questions to the District’s

Question and Answer Board, online at the District’s website, at www.mwrd.org. The path

is as follows: Doing Business  Procurement and Materials Management  Contract

Announcements  (Find correct project)  Ask a Question.

Bidders are STRONGLY URGED to inspect all areas of the work sites prior to bidding, in

order to familiarize themselves with the nature of the work and the method of

accomplishing the same. To schedule an appointment to inspect the work sites,

prospective Bidders may contact the Resident Engineer, Mr. Jawad Rahman, at

rahmanj2@mwrd.org, and at (847) 568-8323, between the hours of 8:00 A.M. and 3:00

P.M., Monday through Friday.

Bidders are hereby cautioned that no questions will be taken during any of the site

inspections. As noted above: Bidders are reminded they may instead raise questions to

the District’s Question and Answer Board, online at the District’s website, at

www.mwrd.org. The path is as follows: Doing Business  Procurement and Materials

Management  Contract Announcements  (Find correct project)  Ask a Question.

The contact person for this Contract is Mr. Jawad Rahman. Mr. Rahman will provide

online responses to online inquiries.

Bidders should read page R-2, paragraph 6, in regards to questions on this Contract.

The Metropolitan Water Reclamation District of Greater Chicago reserves the right to

reject any or all Proposals.

Chicago, Illinois

March 25, 2026

Metropolitan Water Reclamation District

of Greater Chicago

By Darlene A. LoCascio

Director of Procurement

and Materials Management

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services
• NAICS 561730Landscaping Services

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