Project Information

Bid Title

Request for Proposals No. 2026-200 On Call Engineering, Plan Check, Surveying, Inspection Services, Geotechnical, Landscape and Architectural Design Services

Issuing Agency

City of Calexico

Location

California

Published Date

Apr 11, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals No. 2026-200 On Call Engineering, Plan Check, Surveying, Inspection Services, Geotechnical, Landscape and Architectural Design Services

The City of Calexico Public Works is requesting proposals from qualified engineering professionals to provide on-call engineering, plan check, surveying, inspection, geotechnical, landscape and architectural design services. These services will be on an intermittent basis. The successful bidder must review plans for conformance with conditions of approval along with local and other applicable (City, County, State and Federal) ordinances and standards.

The purpose of the Request for Proposal ("RFP") is to provide the Public Works with the ability to obtain assistance quickly during peak workload periods, staffing absences and when expedited/fast track support is needed to satisfy City of Calexico customers. An important objective is to maintain a level of high-quality engineering, plan check, surveying, inspection services, geotechnical, landscape and architectural design services and workflow methodology in the most cost-effective manner possible.

Qualified entities are invited to submit written proposals for consideration in accordance with this request. These services will be conducted under a contract with the City of Calexico, hereinafter referred to as "the City." The engineering consultant entity is hereinafter referred to as "the Consultant."

The contract will be regulated according to the provisions of all Federal, State and local laws and ordinances that are applicable. This includes compliance with prevailing wage rates and their payment in accordance with the California Labor Code.

An original and five (5) copies along with one (1) electronic copy (USB) of the proposal must be received prior to 2:00 p.m. on April 21, 2026, at

City of Calexico

Office of the City Clerk

608 Heber Avenue

Calexico, CA 92231

The proposals shall be enclosed in a sealed envelope and be plainly marked in the upper left hand corner with the name and address of the bidder and bear the following:

On-Call Engineering Services Proposal

April 21, 2026

2:00 p.m.

Please note that late, emailed or faxed proposals will not be considered.

Copies of the Request for Proposal can be obtained at the Public Works Department, 549 Pierce Avenue, Calexico, California 92231 or by visiting the City of Calexico website at www.calexico.ca.gov .

Selected firm(s) will be required to obtain a City of Calexico Business License once proposal is awarded.

If you have any questions or require additional information, please do not hesitate to contact the Public Works Department at 760/768-2160.

Jesus Villegas Peimbert

Public Works Director/City Engineer

City of Calexico

RFP for On Call Engineering, Plan Check Surveying, Inspection Services, Geotechnical, Landscape and Architectural Design Services_Landscape_and_Architectural.pdf

Addendum No. 1 dated 04.09.2026.pdf

Attachment Preview

CITY OF CALEXICO

REQUEST FOR PROPOSALS NO. 2026-200

FOR

ON CALL ENGINEERING, PLAN CHECK,

SURVEYING, INSPECTION SERVICES,

GEOTECHNICAL, LANDSCAPE AND

ARCHITECTURAL DESIGN SERVICES

Public Works Department

608 Heber Avenue

Calexico, CA 92231

760/768-2160

www.calexico.ca.gov

March 30, 2026

CITY OF CALEXICO

PUBLIC WORKS DEPARTMENT

Table of Contents

I. Background

3

II. Project Description

3

III. Scope of Work

4

A. Design Engineering, Plan Check, Surveying, Inspection Services,

4

Geotechnical, Landscape, and Architectural Design Services

4

B. Construction Management Services Include But Are Not Limited To: 5

1. Planning, Design, & Pre-Construction Phase

5

2. Construction & Delivery Phase

6

C. Map Check and Lot Line Adjustment Services

7

D. Work Flow Methodology for Plan Checking Services

8

E. Task Sequencing for Scope

8

IV. Requirements

9

V. Proposal Content and Information

9

VI. Selection Criteria

11

VII. Selection Process

11

VIII. Responsibilities of the City of Calexico

12

IX. Requested Submittal

12

X. Sealed Fee Schedule

13

XI. Staffing Minimum Requirements

13

Appendix A – Proposal Evaluation Form

14

Appendix B – Agreement for Profession Services

15

2

CITY OF CALEXICO

REQUEST FOR PROPOSALS

ON CALL ENGINEERING, PLAN CHECK, SURVEYING, INSPECTION SERVICES,

GEOTECHNICAL, LANDSCAPE AND ARCHITECTURAL DESIGN SERVICES

I. Background

The City of Calexico Public Works is requesting proposals from qualified engineering

professionals to provide on-call engineering, plan check, surveying, inspection, geotechnical,

landscape and architectural design services. These services will be on an intermittent basis. The

successful bidder must review plans for conformance with conditions of approval along with

local and other applicable (City, County, State and Federal) ordinances and standards.

The purpose of the Request for Proposal ("RFP") is to provide the Public Works with the ability

to obtain assistance quickly during peak workload periods, staffing absences and when

expedited/fast track support is needed to satisfy City of Calexico customers. An important

objective is to maintain a level of high-quality engineering, plan check, surveying, inspection

services, geotechnical, landscape and architectural design services and workflow methodology in

the most cost-effective manner possible.

Qualified entities are invited to submit written proposals for consideration in accordance with

this request. These services will be conducted under a contract with the City of Calexico,

hereinafter referred to as "the City." The engineering consultant entity is hereinafter referred to

as "the Consultant."

The contract will be regulated according to the provisions of all Federal, State and local laws and

ordinances that are applicable. This includes compliance with prevailing wage rates and their

payment in accordance with the California Labor Code.

II. Project Description

The Consultant shall provide all necessary on-call engineering, plan check, surveying, inspection

services, geotechnical, landscape and architectural design to the City. It is the intention of the

City to select and contract with more than one (1) consultant for these services. The selected

firm(s) will provide on-call engineering, plan check, surveying, inspection services,

geotechnical, landscape and architectural design services that include but are not limited to those

listed in Section III, "Scope of Work." The City will assign work to any of the firms as is deemed

necessary and appropriate by the City. All work shall be performed under the direction of a

licensed architect, registered engineer or registered land surveyor with the State of California.

No subcontractors shall be utilized without prior authorization by City. Duration of contract shall

be three (3) years from Council approval of contract with the option by both City and Consultant,

by mutual agreement, to extend for up to one (1) two (2) year extension.

3

PROPOSED SCHEDULE OF EVENTS

Issue Request for Proposal

March 30, 2026

Proposal Deadline

April 21, 2026 at 2:00 p.m.

Consultant Interview/Selection

Week of April 27, 2026

Award Contracts

May 06, 2026

Kick-Off Meeting

TBD

III. Scope of Work

This scope of work is to provide on-call engineering, plan check, surveying, inspection,

geotechnical, landscape, and architectural design services to the City of Calexico Public Works

Department in accordance with all provisions within this RFP. These services will be on an

intermittent basis. The general scope of work includes but is not limited to engineering review

and plan check for correctness of plans, design calculations and technical specifications related

to materials for proposed improvements, development of correction lists, technical review and

compliance of lot line adjustments, lot mergers, tentative maps and final maps, and transmittal of

correction lists to the City.

The scope also provides for preparation of various plans, surveys, specifications, estimates and

studies/reports for a wide variety of federally-funded and/or locally-funded projects including

road and bridge transportation projects, grading and drainage improvement projects,

underground water, sewer and/or storm drain utility projects, water and sewer plant projects.

The scope shall also provide for other as-needed professional architect or engineering design and

inspection services to assist the City.

The Construction Manager, from the inception of the project, is there to provide a cohesive

planning delivery effort and to act on the owner's behalf. The construction management scope of

services is divided into two main categories: (1) the planning, design and pre-construction phase

and (2) the construction and delivery phase.

Meetings with the client may or may not be required at the option of the City and will be

determined on a case-by-case basis. Prior to approval of the submitted plans, the consultant firm

will certify in writing that the design is in substantial compliance with applicable local, State and

Federal requirements. Ultimate responsibility for errors/omissions of plans and specifications

will continue to rest with the originating design firm in accordance with local, State and Federal

law. The selected firm(s) may assist the City with various engineering assignments including but

not limited to:

A. Design Engineering, Plan Check, Surveying, Inspection Services, Geotechnical,

Landscape and Architectural Design Services

• Provide geotechnical engineering services and survey services necessary for the required

scope of work.

• Review and/or preparation of landscape architectural plans, specifications and cost

estimates including landscaping and irrigation plans, site furnishings and layout plans.

4

• Review for completeness of developer application and submittals.

• Review and/or preparation of grading improvement plans (mass, rough and precise).

• Preparation of Phase I and II site investigation and soils reports, including field

exploration, drill test borings, sample soils, compacting testing, and laboratory tests.

Laboratory shall be Caltrans and/or AASHTO certified.

• Review and/or preparation of storm drain improvement plans.

• Review and/or preparation of hydrology and hydraulic reports to ensure conformance

with storm drain plans.

• Review of Federal and State-mandated reports required under the NPDES and AQMD

guidelines.

• Review and/or preparation of traffic plan (signing and striping plans, traffic detour and

traffic staging plans, as well as signals).

• Review and/or preparation of traffic studies/reports to ensure conformance with traffic

plans.

• Review and/or preparation of street improvement plans.

• Review and/or preparation of domestic or raw water improvement plans.

• Review and/or preparation of water improvement design studies to be in conformance

with water improvement plans.

• Review and/or preparation of sewer improvement plans.

• Review and/or preparation of water and sewer pressure and capacity calculations and

reports.

• Review and/or preparation of water treatment plant improvements.

• Review and/or preparation of wastewater treatment plant improvements.

• Review and/or preparation of tract and parcel maps.

• Review and/or preparation of supporting documentation for tract and parcel maps.

• Review and/or preparation of lot line adjustment.

• Review and/or preparation of lot mergers.

• Review and/or preparation of structure calculations.

• Review and/or preparation of engineering quantity estimates and costs.

• Review of engineer's cost estimate for related items of work for bonding purposes.

• Review plans for consistency with other planned improvements.

• Field and construction inspection services.

• Land surveying and map/easement or legal description preparation.

• Preparation of fair share reimbursements and calculations for future development.

• Development of engineering design standards and guidelines to help with the plan

checking process.

• Architectural design and remodeling and landscape design.

B. Construction Management Services Include But Are Not Limited To:

1. Planning, Design & Pre-Construction Phase

• Assist the architect/engineer in defining the owner's needs and setting the project criteria.

• Providing a value/cost analysis to both the owner and architect/engineer.

5

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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