Project Information

Bid Title

RFQ 26-B14-24 Material Testing & Lab Services

Issuing Agency

Cupertino Union School District

Location

California

Published Date

Mar 18, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 26-B14-24 Material Testing & Lab Services

• Scope of Work: Cupertino Union School District seeks a pool of experienced and proven professionals to provide material testing and lab services on an as-needed basis for projects under its Measure Z Bond Program.
• Last day for Questions: April 1, 2026 @ 2:00 P.M.
• Bid Due Date: April 15, 2026 @ 2:00 P.M.
• Please click here to view and download the bid .
• Please click here to view and download Exhibit A .
• Please click here to view and download Exhibit B .
• Please click here to view and download the Prequalification Bid Form .

Attachment Preview

REQUEST FOR QUALIFICATIONS #26-14-24

MATERIAL TESTING & LAB SERVICES

NOTICE IS HEREBY GIVEN that Cupertino Union School District (“District”) is seeking

qualified persons, firms, partnerships, corporations, associations, or professional

organizations to perform Material Testing & Lab (“MT&L”) services for the Cupertino Union

School District under its Measure Z Bond Program and other capital improvement projects.

Respondents to this RFQ should mail or deliver one (1) bound copy and one (1) emailed PDF

copy of their submittal, labeled “Statement of Qualifications – Material Testing & Labs,” as

further described herein, to:

Cupertino Union School District

10301 Vista Drive

Facility Modernization, Door 10

Cupertino, CA 95014

ATTN: Dana Ino, Director, Business Operations

RFQ #26-14-24

If you have any questions regarding this RFQ please submit them via email to Dana Ino, at

ino_dana@cusdk8.org before 2:00 PM on April 1, 2026. Responses will be provided by

an Addendum to this RFQ by 5:00 PM on April 8, 2026. Bid information is available on the

District’s website,

https://www.cusdk8.org/departments/purchasing/bid-opportunities

ALL RESPONSES ARE DUE BY 2:00 PM ON April 15, 2026. It is the sole responsibility of

the Respondents to ensure that the Proposal is submitted on time to the District. Any

submittal received after that date and time will not be accepted and will be returned

unopened. FAXED RESPONSES WILL NOT BE ACCEPTED.

Each submittal must conform and be responsive to the requirements set forth in this RFQ.

The District reserves the right to waive any informalities or irregularities in received

submittals. Further, the District reserves the right to reject any and all submittals and to

negotiate contract terms with one or more respondent firms for one or more of the work

items. The District retains the sole discretion to determine issues of compliance and to

determine whether a respondent is responsive, responsible, and qualified.

RFQ RESPONSE SCHEDULE SUMMARY

The District reserves the right to change the dates on the schedule, set forth below, without

prior notice.

DATE / TIME

EVENT

March 18, 2026

Issue RFQ #26-14-24 – Measure Z Material Testing &

Lab Services.

April 1, 2026 @ 2:00 pm

Deadline for submission of written questions to District

concerning RFQ #26-14-24

Cupertino Union School District

RFQ #26-14-24– Measure Z Material Testing & Lab Services

Page 1 of 9

April 8, 2026 @ 5:00 PM

April 15, 2026 @ 2:00 PM

April 22, 2026 @ 12:00 PM

April 29, 2026 @ 5:00 PM

Answers posted by addenda

RFQ #26-14-24 Bids Due

Release of short-listed firms.

Notice of Pre-Qualification Status

BACKGROUND

The Cupertino Union School District (“District”) comprises of 17 elementary schools, one TK8

school, and five middle schools located throughout the city of Cupertino and portions of

Sunnyvale, San Jose, Saratoga, Los Altos, and Santa Clara.

Located in the heart of Silicon Valley, CUSD consistently ranks amongst the top performing

elementary (TK-8) school districts in California. The District employs approximately 1,480 Full

Time Equivalent (FTE) staff and serves a highly diverse student population of approximately

13,500 that encompasses over 20 nationalities and 45 languages.

In November 2024, the voters approved Cupertino Union School District’s Measure Z

authorizing $347 million to make critical renovations and improve schools and classrooms

throughout the District.

Briefly stated, the District is seeking experienced and proven professionals to provide project

inspection services on an as-needed basis for projects. This Request for Qualifications (“RFQ”)

defines the Material Testing & Lab services sought and generally outlines the District’s

requirements. Respondents to this RFQ shall submit a completed Statement of Qualifications

(“SOQ”). The District intends to select one pool, of qualified firms for future consideration to

provide project inspection services for certain future projects.

POOL OF QUALIFIED APPLICANTS AND RECERTIFICATION

Requests for recertification may be sent every two (2) years. Firms who do not reply to the

request for recertification may be deleted from the pool of prequalified firms, at the sole

discretion of the District. Additional firms may be added to the pool, at the District’s sole

discretion, as the District determines the need for additional services.

SCOPE OF SERVICES

Any firm selected based on this RFQ process must be capable of providing Material Testing

and Inspection consulting services. The selected firms will be expected to be familiar and

experienced with all procedures and requirements with respect to California public schools

and the Divisions of the State Architect (DSA). Firms will be expected to demonstrate the

ability to provide services to meet schedule requirements. The Material Testing & Laboratory

(MT&L) firms must maintain their DSA certification valid throughout the duration of the

assignment to any project and fulfill the requirements of the DSA re-certification program as

necessary. The scope of each project will be specific for each project.

Services shall include and meet the following requirements:

Cupertino Union School District

RFQ #26-14-24– Measure Z Material Testing & Lab Services

Page 2 of 9

• The consultant shall work under the direction of the Inspector of Record (IOR) and will

notify the IOR immediately of any discrepancy between construction and contracts

documents, deficiency of workmanship, or unacceptable test results. The MT&L

consultant, the IOR and District representatives shall meet periodically to plan and

schedule testing and inspection services.

• The testing laboratory shall be responsible for the quality of services provided and

maintain the necessary equipment required to satisfy the testing requirements. Upon

completion of inspection services, the MT&L consultant will provide a field report to the

IOR prior to leaving the project site. Formal reports shall be mailed or delivered within

seven (7) working days to the IOR and District representatives as determined at

preconstruction meetings.

• Project Firm: The respondent shall be fully qualified and experienced in the area of

Materials Testing and Inspections. California DSA school experience is required.

• Project Management: The respondent must have verifiable experience in managing

numerous public school projects. Any consultants working under the direction of this

consultant must be experienced in the management and supervision of similar

projects.

• Project Requirements: The MT&L consultant shall furnish all labor, supervision,

technicians, tools, equipment, supplies, reports, documentation and tests to perform

all sampling and ensure the contractor complies with all applicable regulations and

procedures. Consultant's fees shall be all inclusive; reimbursable expenses including,

but not limited to, communications, postal, transportation, photos, and per diem, as

related to the services provided. Documentation of the reimbursable expenses shall

be provided when invoicing for such expenses. MT&L firms selected will be allowed to

charge no more than a two-hour minimum.

• Required Certifications and Accreditations: Testing laboratory shall be accepted by the

Division of the State Architect (DSA) Laboratory Evaluation and Acceptance Program

prior to performing any testing or inspection services for DSA-regulated projects.

Laboratory personnel shall be certified and qualified for the type of work performed in

accordance with applicable industry standards (including, but not limited to, ICC, ACI,

AWS, or equivalent certifications).

• Services/Deliverables: Construction Phase Services include the consultant attending

the Preconstruction Conference. The MT&L consultant will establish the job start date

with the District's representative. The Consultant is required to monitor the quantity

of testing units for each project and notify the District if it appears that any quantity

may be exceeded regardless of reason. Post Construction/Project Close-Out Services

include but are not limited to the following: Upon completion of the project, the

Consultant will submit to the District all logs, forms and information collected during

the project and the Final Inspection Report, certifying the work area is released for

normal activity.

Cupertino Union School District

RFQ #26-14-24– Measure Z Material Testing & Lab Services

Page 3 of 9

The District’s form of Professional Services Agreement (“Agreement”) is distributed with this

RFQ as EXHIBIT A and incorporated herein by this reference. The exact scope of services,

however, will be negotiated with the selected firm and finalized in any resulting contract.

LIMITATIONS

This RFQ is neither a formal request for bids nor an offer by the District to contract with any

party responding to this RFQ. The District makes no representation that participation in the

RFQ process will lead to an award of contract or any consideration whatsoever. The District

shall in no event be responsible for the cost of preparing any response to this RFQ. The

awarding of a contract, if at all, is at the sole discretion of the District.

The submittals and any other supporting materials submitted to the District in response to

this RFQ will not be returned and will become the property of the District unless portions of

the material are designated as proprietary at the time of submittal and are specifically

requested to be returned. Vague designations and/or blanket statements regarding entire

pages or documents are insufficient and will not bind the District to protect the designated

matter from disclosure. Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006)

38 Cal.4th 1065, submittals shall be held confidential by the District and shall not be subject

to disclosure under the California Public Records Act until after either: (1) the District and the

successful respondent have completed negotiations and entered into an agreement, or (2)

the District has rejected all respondents. Furthermore, the District will have no liability to the

respondent or any other party as a result of any public disclosure of any submittal or

supporting material.

FULL OPPORTUNITY

No respondent will be discriminated against on the basis of race, religious creed, color,

national origin, ancestry, physical disability, mental disability, medical condition, genetic

information, marital status, sex, gender, gender identity, gender expression, age, sexual

orientation, or military and veteran status in any consideration leading to the award of the

contract. The District also affirmatively ensures that Disadvantaged Business Enterprises

(“DBE”), Small Local Business Enterprises (“SLBE”), Small Emerging Local Business

Enterprises (“SELBE”), and Disabled Veterans Business Enterprises (“DVBE”) shall be afforded

full opportunity to respond to this RFQ.

RESTRICTIONS ON LOBBYING AND CONTACTS

From the period beginning on the date of the issuance of this RFQ and ending on the date of

the award of the contract, no person, or entity submitting in response to this RFQ, nor any

officer, employee, representative, agent, or consultant representing such a person or entity

shall contact through any means or engage in any discussion regarding this RFQ, the

evaluation or selection process, or the award of the contract with any member of the District,

Board of Education, Selection Committee, or any member of the Citizens’ Bond Oversight

Committee. Any such contact shall be grounds for the disqualification of the entity submitting

a response.

INSTRUCTIONS FOR SUBMITTALS

A. FORMAT REQUIREMENTS

Respondents must comply with the following format requirements. Material must be in 8-1/2

x 11 inch format with font no less than 11 point font size. Submittals shall include divider

Cupertino Union School District

RFQ #26-14-24– Measure Z Material Testing & Lab Services

Page 4 of 9

tabs labeled with boldface headers below; e.g. the first tab would be entitled “Cover Letter”,

the second tab would be entitled “Business Information”, etc.

Submittals shall be no more than thirty (30) total printed pages. Pages may be printed double-

sided, but the total number of printed pages may not exceed thirty (30). This page limitation

excludes front/back covers, divider sheets/tabs, and allowed appendices. Submittals

containing more than the authorized number of pages will not be considered.

Provide one (1) bound copy and one (1) PDF copy via email of the submittal. The electronic

copy will only be accepted via email as a PDF.

B. CONTENT REQUIREMENTS

1. COVER LETTER

Provide a letter of introduction signed by an authorized officer of the firm. Clearly identify

the individual(s) authorized to speak for the firm during the evaluation process. If the

respondent is a joint venture, duplicate the signature block and have an authorized officer

sign on behalf of each party to the joint venture.

Include a brief description of why your firm is well suited for, and can meet, the District’s

needs.

Respondent must include one (1) of the following statements:

“[INSERT FIRM NAME] received a copy of the District’s form of Professional Services

Agreement (“Agreement”) attached as EXHIBIT ‘A’ to the RFQ. [INSERT FIRM NAME]

has reviewed the indemnity provisions and professional liability insurance provisions

contained in the Agreement. If given the opportunity to contract with the District,

[INSERT FIRM NAME] has no objections to the use of the Agreement.”

OR

“[INSERT FIRM NAME] received a copy of the District’s form of Professional Services

Agreement (“Agreement”) attached as EXHIBIT ‘A’ to the RFQ. [INSERT FIRM NAME]

has reviewed the indemnity provisions and professional liability insurance provisions

contained in the Agreement. If given the opportunity to contract with the District,

[INSERT FIRM NAME] has objections to the use of the Agreement, as listed in this

Submittal.”

Respondent shall certify that no official or employee of the District, nor any business entity

in which an official of the District has an interest, has been employed or retained to solicit

or assist in the procuring of the resulting contract(s), nor that any such person will be

employed in the performance of any/all contract(s) without immediate divulgence of this

fact to the District.

Respondent shall certify that no official or employee of the firm has ever been convicted of

an ethics violation.

Respondent shall sign and add the following language: “By virtue of this submission,

[INSERT FIRM NAME] declares that all information provided is true and correct.”

Cupertino Union School District

RFQ #26-14-24– Measure Z Material Testing & Lab Services

Page 5 of 9

Commodity Codes

• NAICS 541380Testing Laboratories

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