Project Information

Bid Title

REPAIR AND MAINTENANCE OF BUSES FOR THE WEST ORANGE PUBLIC WORKS DEPARTMENT

Issuing Agency

Township of West Orange

Location

New Jersey

Published Date

Apr 30, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	REPAIR AND MAINTENANCE OF BUSES FOR THE WEST ORANGE PUBLIC WORKS DEPARTMENT
Category:	Equipment & Services
Status:	Open
Bid Recipient:	Panayiota Reynolds, QPA

Description: Invitation to Bid Notice is hereby given that the Township of West Orange is requesting sealed bids for the Repair and Maintenance of Buses for the West Orange Public Works Department. The specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing For security reasons, you must enable JavaScript to view this E-mail address. . Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Wednesday, May 20, 2026 at 11:00 a.m. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main Street, West Orange, NJ 07052. No proposals received after that time will be considered. Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to N.J.S.A. 19:44-20.13(P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us . As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current legal notices will be published on the Township’s official website for at least one week, or other time period as required by law, before transferring the publication to the Legal Notice Archive. Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices: https://nj.gov/state/statewide-legal-notices-list.shtml Panayiota Reynolds Purchasing Agent Publication Date/Time: 4/30/2026 10:30 AM Publication Information: Township Website Closing Date/Time: 5/20/2026 10:30 AM Submittal Information: SEE BELOW Bid Opening Information: SEE BELOW Contact Person: Panayiota Reynolds - preynolds@westorange.org Download Available: yes Fee: no Business Hours: 8:30 am to 4:30 pm Fax Number: 973-736-8380 Plan Holders List: THIS INFORMATION IS NOT PROVIDED PRIOR TO THE BID OPENING Related Documents: bus maint bid 2026 final

Attachment Preview

TOWNSHIP OF WEST ORANGE

COUNTY OF ESSEX

STATE OF NEW JERSEY

REQUEST FOR BIDS

REPAIR AND MAINTENANCE OF BUSES FOR

THE WEST ORANGE PUBLIC WORKS DEPARTMENT

Submission Date:

May 20, 2026

11:00 A.M.

Prevailing time

TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052*

973-325-4056

Invitation to Bid

Notice is hereby given that the Township of West Orange is requesting sealed bids for the Repair and

Maintenance of Buses for the West Orange Public Works Department. The specifications can be obtained in

person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during

regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing preynolds@westorange.org.

Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to

the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal

Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Wednesday, May 20, 2026 at 11:00

a.m. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main

Street, West Orange, NJ 07052. No proposals received after that time will be considered.

Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of

Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply

with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.

Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure

statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to

N.J.S.A. 19:44-20.13(P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the

aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if

filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at

www.elec.state.nj.us .

As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current

legal notices will be published on the Township’s official website for at least one week, or other time

period as required by law, before transferring the publication to the Legal Notice Archive. Notices shall

be published at the following link: https://westorange.org/2141/Current-Legal-Notices

The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public

entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices:

https://nj.gov/state/statewide-legal-notices-list.shtml

Panayiota Reynolds

Purchasing Agent

CONTENT:

Section I:

Section II:

Section III:

Section IV:

Section V:

Bus List

West Orange Public Works Bus Service and Repair Requirements

West Orange Public Works Bus Preventative Maintenance Scheduled Inspection Chassis Service

Requirements

Proposal Form

Bidder Instructions and Mandatory Forms

SPECIFICATIONS

REPAIR AND MAINTENANCE OF BUSES FOR

TOWNSHIP OF WEST ORANGE PUBLIC WORKS DEPARTMENT

GENERAL INTENT

Bidding on this contract will be limited to vendors actively engaged in the field of Bus repair services. The successful bidder

will be expected to provide service in a timely, competent and professional manner. It is recognized that the equipment to be

serviced is essential to Township of West Orange’s, to be known as the (“Township”), management operations. Vendors must

be able to demonstrate the ability and experience to provide superior quality of service. Vendor shall be actively in business

for at least five (5) years in the maintenance, service, and repair of equipment of similar manufacture, capacity, and operating

characteristics as those covered by this contract.

Bidders must provide documented proof of qualifications (Certifications) and three (3) references.

Term of Contract

This contract shall remain in effect for a period of one (1) year with an option to extend two - one (1) year

periods based upon available funding. All terms and conditions of the contract shall remain the same for the additional

years

Time and Materials

All quotes for work other than preventive maintenance services (which will be based on an annual cost) will include an hourly

labor rate, overtime, any travel costs, and percentage of markup from wholesale on materials to be provided. Turnaround

time for repairs to be completed will be 2-3 business days, unless there is an issue with parts shortages.

Acceptance

The Township reserves the right to examine all work performed under this contract. The Contractor will correct any and all

defects and unsatisfactory work found by the Township. The Vendor shall correct said defects and unsatisfactory work at its

own expense.

Parts

The Vendor must supply replacement parts equal or greater than Original Equipment Manufacturer (OEM) parts. The

Township has the right to inspect all parts that will be used by the vendor. All replacement parts must be saved for fourteen

(14) days for review by the Township.

Guarantee

Any work that is performed under this contract shall be guaranteed for a period of six (6) months from the date of

acceptance. Said guarantee shall survive the expiration of this contract.

Payment

Payment shall be made in accordance with Township policy. No payment shall be made without an invoice and signed

voucher (purchase order).

a.

A detailed invoice for repairs or service shall be given at the time of pick up. Details and specifics on

scheduling repair maintenance will be arranged with Garage Supervising Mechanic or designee.

b.

During the course of this contract, vehicles may be added or deleted by the Township

of West Orange.

Cancellation

If in the opinion of the Township of West Orange the contractor is not performing in a satisfactory manner, the Township of

West Orange may at any time during the contract period terminate the contract by giving thirty (30) days’ notice in writing to

the other party of its intentions to do so for non-compliance with the terms and conditions of the contract. In the event the

Township of West Orange cancels the contract, the contractor shall only be entitled to payments for work properly performed

and completed.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238990All Other Specialty Trade Contractors

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