Project Information

Bid Title

Liquid Iron Salts

Issuing Agency

City of Oneida

Location

New York

Published Date

Nov 21, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Closing Date	Status	Files	View
Liquid Iron Salts	12/09/2025 - 11:00am	Open - accepting bids and proposals	Liquid Iron Salts-Wastewater Treatment Plant	View Details

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City Of Oneida

Invitation for Bids

LIQUID IRON SALTS

CONTRACT YEAR 2026

OPTION YEAR 2027

FOR

City of Oneida, New York

Wastewater Treatment Plant

387 Harden Street

Oneida, NY 13421

BID OPENING: Tuesday, December 9, 2025, at 11:00 AM

Table of Contents

Table of Contents

Invitation for Bids

Instructions to Bidders

Determining the Lowest Responsible Bidder

Bidder’s Check List

Bid Proposal

Physical Characteristics of Material Being Bid

Pounds of Iron per Gallon Derivation

Non-Collusive Bidding Certification

General Specifications

Technical Specifications

Bid Security Attachment Sheet

Affidavit of Compliance Attachment Page

Technical Specifications Certificate[s] Attachment Page

Heavy Metals Concentration Laboratory Analysis Attachment Page

Material Safety Data Sheet [MSDS] Attachment Page

Contract Signature & Notary Page

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INVITATION TO BID

Pursuant to a Common Council resolution dated November 18, 2025, the City of Oneida, New

York requests bids for the purchase of 125,000 gallons of Liquid Iron Salts (examples include:

ferric sulfate, ferric chloride, ferrous chloride) to be delivered as required to the City of Oneida

Wastewater Treatment Plant, Harden Street, Oneida, New York during the period from January 1,

2026 through December 31, 2026.

A contract resulting from this invitation for bids may be extended for a period of one year under the

same terms and conditions IF such an extension is mutually agreeable to both parties to the contract.

The City of Oneida reserves the right to offer a contract extension under the same terms and

conditions for a one (1) year period from the date of expiration provided such extension is mutually

agreeable to both the City and the Contractor.

The material upon which the bidders submit proposals must conform to the specifications prepared

by the City Engineer, which may be obtained from the Office of City Engineer.

Bids are to be sealed and marked on the envelope “Bid on Liquid Iron Salts". Bids must be

delivered to City of Oneida, New York, ATTN: Purchasing Agent, 109 N. Main Street, Oneida,

New York 13421-1627 and must be received not later than Tuesday December 9, 2025, at 11:00

AM at which time they will be opened and read aloud.

Each bid must be accompanied by cash, certified check or bid bond in an amount not less than

five percent (5%) of the bid amount and subject to the conditions provided in the Information for

Bidders.

The City of Oneida is exempt from the payment of State of New York sales tax or Federal tax on

material[s], equipment and\or supplies sold to the owner pursuant to this contract. Such taxes must

not be included in the bid.

The City of Oneida reserves the right to revise or amend the specifications prior to the date set for

opening of bids. Such amendments, if any, will be announced by addenda to this bid document.

This Invitation to Bid is part of the specifications and shall be complied with in all respects. The

Common Council of the City of Oneida reserves the right to reject any or all bids not in the best

interest of the City.

Jessica Kaiser

Purchasing Agent

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INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received by the City of Oneida Purchasing Agent, 109 N. Main

Street, Oneida, New York 13421, in accordance with the published Invitation for

Bids.

2. The sealed bids, subject to the conditions contained herein, will then be publicly

opened and read aloud. THIS BID PACKAGE MUST BE RETURNED

INTACT WITH THE BID & SUPPORTING DOCUMENTS

ENCLOSED\ATTACHED.

3. Damages for delay - This clause will be inserted in the contract with the supplier:

"The supplier agrees to make no claim for damages for delay occasioned by an act of

omission by the City of Oneida, New York."

4. All delivery charges must be included in the bid price.

5. No combination bid on any units will be accepted and each unit must be bid

separately.

6. Any material delivered by the supplier which is not in accordance with the

specifications or is otherwise unsatisfactory, in the opinion of the City Engineer, or

his designated representative, may be retained and if necessary used, until it is

replaced with satisfactory material.

7. Except for causes not in the control of the vendor, no request for postponement of

the delivery, or completion, shall be considered; any initiative in such respect being

reserved for the City of Oneida.

8. Each bid must be accompanied by cash, certified check or bid bond in an amount

not less than five percent (5%) of the bid amount. This cash, certified check or

bid bond will be forfeited to the City of Oneida if after an award is made, that

supplier fails to execute a contract within 10 calendar days after Notice of Award.

Further, in lieu of a performance bond requirement, after a contract has been

executed, this cash, certified check or bid bond will be retained by the City of

Oneida to ensure faithful performance of the contract and will be promptly

returned upon expiration of the contract.

9. The City of Oneida is exempt from the payment of State of New York sales tax or

Federal tax. The City will sign an exemption certificate when required.

10. All deliveries and installations must be completed by the date specified, if a date is

specified in the specifications.

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11. The City reserves the right to make such investigations as deemed necessary to

determine the ability of the bidder to perform the work, and the bidder shall furnish

to the City such information and data for this purpose as may be requested,

including, but not limited to, the name and address of the manufacturer of the

articles or materials[s] quoted. The city reserves the right to reject any bid if the

evidence submitted by/or the investigation of such bidder is not properly qualified to

carry out the obligations of the bid or to complete deliveries contemplated therein.

12. The City reserves the right to consider informally a bid not prepared and submitted

in accordance with the provisions of these specifications, or to waive informalities in

any bid received. The City also reserves the right to reject any and all bids as the best

interest of the City may require.

13. No bidder may withdraw his/her bid until forty-five days after the bids are opened

but may withdraw it at any time prior to the scheduled closing time for the reception

of bids.

14. Alternate proposed items shall fulfill the requirements of the basic specifications in

function, type, materials, construction, color and finish. If the bid differs from the

specifications; brochures, catalogue cuts, technical specifications must be submitted

with the bid that clearly demonstrates that the material being proffered is equal or

better than that specified in this bid document.

15. In submitting this bid, the bidder declares that he or she is, or they are, the only

person or persons interested in said bid, that it is made without any connection with

any person or persons making another bid for the same material[s]; that the bid is in

all respects fair and without collusion, fraud or mental reservation; and that no

official of the City or any person in the employ or the City is directly or indirectly

interested in said bid or in any portion of the profits thereof.

16. The supplier or bidder to whom a contract shall be let, granted or awarded is

prohibited from assigning, transferring, conveying, subletting or otherwise

disposing of the same, or his right, title or interest therein, or his/her power to

execute such contract to any other person or corporation, except as provided in

Section 109, General Municipal Law.

17. No bid for materials, supplies, equipment or services may be accepted from, or a

contract awarded to, any person or company that is in arrears in the payment of real

estate taxes to the City of Oneida, or is in arrears in payment debt owed to the City of

Oneida, or has previously defaulted as surety or any contractual obligation to the

City of Oneida, or who may be otherwise disqualified under any act of the

legislature consistent with the Charter of Code.

18. A contract resulting from this invitation for bids may be extended for a period of one

year under the same terms and conditions IF such an extension is mutually agreeable

to both parties to the contract.

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