Project Information

Bid Title

IFB-25-26-062-Gasoline-Diesel Fuel

Issuing Agency

City of Danville

Location

Virginia

Published Date

Mar 12, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-062

Original Source

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Bid Documents

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Project Description

Bid Number:	25-26-062
Bid Title:	IFB-25-26-062-Gasoline-Diesel Fuel
Category:	Purchasing Miscellaneous Bids
Status:	Open

Description: IFB-25-26-062-Gasoline-Diesel Fuel Last Day for Questions: Thursday March 26,2026 by 5:00PM Bid Opens: Thursday April 9,2026 at 2:00PM Publication Date/Time: 3/12/2026 12:00 AM Closing Date/Time: 4/9/2026 2:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: IFB Template Revised 25-26-062 Final Post

Attachment Preview

Bid No.

Title:

INVITATION FOR BID

IFB 25-26-062

“Gasoline-Diesel Fuel”

Last Day for

Questions:

Bid Closing Date:

Questions may be submitted in writing via email to:

purchasing@danvilleva.gov until

Thursday March 26,2026 by 5:00PM

Sealed Bids shall be accepted no later than

Thursday April 9,2026 at 2:00PM at the

Purchasing Department,

427 Patton Street

Room 304, Danville, VA 24541

Direct Inquiries to:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Christopher Clark

Email: clarkcw@danvilleva.gov

TABLE OF CONTENTS

1.0

General Conditions

2.0

Scope of Work

3.0

Supplemental General Conditions

4.0

Specifications

IFB 25-26-062

“Gasoline-Diesel Fuel”

1.0 GENERAL CONDITIONS Intent: It is the intent of this

"IFB-25-26-062 Gasoline-Diesel Fuel” to Contractor to furnish

gasoline and diesel fuel to the City of Danville.

1.2 Sealed bids must be received in the Purchasing office no later than

2:00PM, April 9,2026. Bids may be submitted electronically on eVA at

eva.virginia.gov, mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Bid Documents: IFB-25-26-062 “Gasoline-Diesel Fuel”

Bid Documents and Updates are available online at www.danvilleva.gov "Bid Postings".

1.3 Bid Inquiries: The last day for questions will be

Thursday March 26,2026 at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

1.9 Owner’s Representative: Christopher Clark

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

2.0 SCOPE OF WORK

2.1"IFB-25-26-062 Gasoline-Diesel Fuel” to Contractor to furnish gasoline and diesel

fuel to the City of Danville. The Period of this contract shall be from July 1,2026 through

June 30,2026 with options for four (4) additional automatic renewal of 12 months extension

renewals by mutual consent of the contracting parties.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

IFB 25-26-062

“Gasoline-Diesel Fuel”

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary, modifying

each and every invitation to bid, purchase order or other award issued by the City of

Danville. In the discharge of these responsibilities, the Director of Purchasing may be

assisted by assigned buyers. No other City officer or employee is authorized to order

supplies or services, enter into purchase negotiations, or in any way obligate the

government of the City of Danville for any indebtedness. Any purchases contrary to

these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

website, Finance Department, Purchasing Division. The City of Danville does not

discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and evaluated.

No bid may be considered if received after the time shown on the title page. The

allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall be

submitted on the forms issued. Unsigned or qualified bids will not be accepted.

Envelopes must be sealed and marked in the lower left-hand corner IFB 25-26-062

“Gasoline-Diesel Fuel” and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their bids electronically must

ensure that they are registered on eVA at www.eva.virginia.gov. Bids can be found

under the Business Opportunities Tab > Virginia Business Opportunities (VBO).

Search IFB-25-26-062. When addenda are issued, suppliers that have submitted an

electronic response will have to RESUBMIT their response to the latest version of the

solicitation.

IFB 25-26-062

“Gasoline-Diesel Fuel”

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

E. SCC Number

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or

as otherwise required by law. A Contactor organized or authorized to transact

business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include

in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any bidder or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for disqualification of

said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and

professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

IFB 25-26-062

“Gasoline-Diesel Fuel”

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the

price bid was substantially lower than the other bids due solely to a mistake therein,

provided the bid was submitted in good faith and the mistake was a clerical mistake,

as opposed to a judgment mistake, and was actually due to an unintentional

arithmetic error or an unintentional omission of a quantity of work, labor, or material

made directly in the compilation of the bid, which unintentional arithmetic error or

unintentional omission can be clearly shown by objective evidence drawn from

inspection of original work papers, documents, and materials used in the

preparation of the bid sought to be withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within

two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the

following reasons:

1. Submitting more than one proposal from the same partnership, firm, or

corporation under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall

be disqualified as bidders for any future work of the City until any such

participating bidder has been reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

3.6 Bids Binding 90 Days:

Unless otherwise specified, all formal bids submitted shall be binding for ninety (90)

calendar days following bid-opening date.

3.7 Cleanup:

A. The Contractor at all times shall keep the premises free from accumulation of waste

materials or rubbish caused by his operations. At the completion of the work, he shall

remove all his waste materials and rubbish from and about the project as well as all

his tools, construction equipment, machinery, and surplus materials.

B. If the Contractor fails to clean up at the completion of the work, the City may do so

and the cost thereof shall be charged to the Contractor.

3.8 Control of Work:

A. On all questions relating to quantities, the acceptability of materials and equipment, or

work, and the interpretation of the Contract Documents, the decision of the Project

Manager are final and binding and shall be precedent to any payment under the

contract.

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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