Project Information

Bid Title

Group Dental Coverage

Issuing Agency

City of Salem

Location

Virginia

Published Date

Apr 4, 2025

Closing Date

May 5, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP # 2025-028

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP # 2025-028
Bid Title:	Group Dental Coverage
Category:	Bid Opportunities
Status:	Open

Description: CITY OF SALEM, VA REQUEST FOR PROPOSAL # 2025-028 Group Dental Coverage The Ci t y o f S al e m , V i r gin i a is seeking sealed p r opo s a l s f r o m q u al i f i e d s o u r c es t o e s t a bli s h a Co n tr a c t t o p r o v ide g r oup de n t al i n s u r a n c e f o r ac t i v e e m plo ye e s , el i gible r e t i r e e s a nd t heir dep e nde n t s o f t he C i t y of Salem a nd Sal e m C i t y S c hool s , in accordance with Request For Proposal (RFP) # 2025-028. Proposals must be received by hand delivery, mail or electronic submission through eVA at www.eva.virginia.gov no later than 3:00 p.m. ET on May 5, 2025. Offerors who choose to submit paper proposals, shall submit one (1) original, marked as such, eight (8) copies, marked as such, and one (1) electronic copy on a flash drive (Microsoft Word and Excel, as appropriate) in a sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing Dept. – RFP #2025-028 – Group Dental Coverage”. T h e Ci t y w ill not a ss u m e r e s p on s i bili t y f o r r e p r o d u c t ion i f an in su ff i c ie n t n u m b e r o f c opi e s h a v e be e n s uppl i ed a n d f ail u r e t o c o m ply w i t h t h i s o r a ny o t h e r r e qui r e m e n t o f t his R e qu e s t f o r P r o p o s al m ay r e s u l t in r e j e c t i on o f t he p r o po s al. Paper proposals must be submitted to: City of Salem Purchasing Department Attention: Michelle Braxton 114 North Broad Street P. O. Box 869 Salem, VA  24153 Offerors who choose to submit their proposals electronically must ensure that they are a registered vendor in eVA. Bids can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO). There is no cost to register. If bidder encounters any issues submitting an online bid through eVA, bidder shall contact eVA Customer Care for assistance at 1-866-289-7367 or email them at For security reasons, you must enable JavaScript to view this E-mail address. . Note: The City of Salem is not responsible for any delays in submission caused by the eVA platform, vendor registration, or internet outage. Please ensure you have allotted ample time to submit your proposal document(s). The Offeror has the sole responsibility to have the proposal submitted on or before the date and time set for closing. The City of Salem reserves the right to reject any or all proposals and to waive any or all informalities or irregularities in any proposal. The City reserves the right to award as it deems in the best interest of the City of Salem. No proposal may be withdrawn after opening except for clerical errors, as set forth in Section 2.2-4330 of the Virginia Code. Offeror must give the City a notice in writing of the request to withdraw a proposal within two (2) business days after conclusion of opening. + + END OF ADVERTISEMENT FOR BIDS + + Publication Date/Time: 4/4/2025 12:00 AM Closing Date/Time: 5/5/2025 3:00 PM Related Documents: RFP # 2025-028 Group Dental Coverage RFP # 2025-028 Attachment C - Reimbursement Chart RFP # 2025-028 Attachment F - Current Plan Design and Evidence of Coverage RFP # 2025-028 Attachment G - Claims Experience and Utilization

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