Project Information

Bid Title

6836 Bid Switch Gear Maintenance

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Mar 27, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6836 Bid Switch Gear Maintenance

6836 Bid - Instructions Specifications 211.02 KB 03/27/2026

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Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6836 Switch Gear Maintenance

Bid Issued On: March 27, 2026

Bid Due Date: April 22, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 677-5414

INSTRUCTIONS TO BIDDERS

I.

General

1.1 Examination and Procurement of Documents

A.

Documents may be examined at the following locations Friday, 3/27/2026:

Washtenaw Community College

Office of Facilities Management

Damon Flowers Building

4800 East Huron River Dr.

Ann Arbor, MI 48105

B.

Electronic documents will be available at the following website:

https://www.wccnet.edu/about/purchasing/bids-rfp.php additional documents may be issued

by the Owner and will posted on the website. Vendor is responsible for ensuring they

have the most accurate documents. A site visit is required by Owner as a condition of

Contract award.

II.

Execution

2.1 Examination of Documents and Site

A.

Bidders shall carefully examine the Contract Documents and the construction site to

obtain first-hand knowledge of existing conditions.

B.

Successful bidder will be denied any application for extra payments for conditions which

can be determined by visually examining the site and the Contract Documents.

2.2 Pre-bid Meeting / Site Visit

A.

A site visit is required and bids will not be accepted from bidders who have not inspected

the site to obtain first-hand knowledge of existing conditions.

B.

A pre-bid meeting will be conducted at the start of the scheduled site visit.

C.

Each bidder shall inspect the site and become familiar with existing conditions and

limitations of the site, means of access to the site and to work areas, relationship of

existing and new work, and other conditions which might affect the proper performance

and completion of the work.

D.

No allowance will be made after bid opening for cost estimation errors attributable to any

failure to account for existing conditions and/or consider of any and all limitations on or of

this scope of work.

E.

Successful bidder will be denied any application for extra payments for conditions which

can be determined by visually examining the site.

F.

Bidder’s representative shall report to the Owner’s Representative and register his name,

phone number, and name of the company, signing in as verification of his site visit.

G. The scheduled site visit is as follows:

Date:

Time:

Location:

April 9, 2026

9:00 a.m. EDT

Damon Flowers Building

Washtenaw Community College, Ann Arbor, MI

Page 1 of 14

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6836 Switch Gear Maintenance

Bid Issued On: March 27, 2026

Bid Due Date: April 22, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 677-5414

H.

The Owner is not obligated to offer any other times to conduct site visits.

I.

Any figured dimensions shown on the Contract Documents are for reference purposes

only. The Contractor is required to verify and confirm all dimension in the field and report

any discrepancies to the Owner’s Representative immediately. Contractor’s request for

additional payment, additional time, or reconsideration of their bid will be denied if the

claim is based on reliance on the figured dimensions shown on the Contract Documents

only.

2.3 Questions, Interpretations, and Addenda

A.

Should any bidder find discrepancies between the site markings and the Project Manual,

or be in doubt as to their exact meaning, he should notify the Owner at once. The Owner

may then, at his option, issue Addenda clarifying the same to all bidders.

B.

The Owner will not be responsible for oral instructions or for the Contractor’s

misinterpretations of the Contract Documents.

C.

Questions must be directed to Don Harrison, Purchasing Agent at

dharriso1@wccnet.edu. All communication should be directed to the Purchasing

Department. Vendor should NOT contact any department directly with questions. All

questions must be submitted by 4/16/2026 at 2:00 p.m. EDT. All emails must reference

the bid number and title. All questions received by the deadline date will be answered

and posted to the WCC Budget & Purchasing website

https://www.wccnet.edu/about/purchasing/bids-rfp.php by 4/20/2026 at 2:00 p.m. EDT.

2.4 Bid Security, Bonds, and Insurance

A.

A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and

shall be enclosed with the Bid Proposal, for all base bids categories in excess of

$50,000.00.

B.

Performance Bond and Payment Bond requirements are described in the General and/or

Supplementary Conditions and are one hundred percent (100%) of the total bid,

minimum, for all bids in excess of $50,000.00.

C.

Insurance requirements are described in the General and Supplementary Conditions.

2.5 Modification and Withdrawal

A.

Proposals may be withdrawn and/or changed any time prior to the bid opening.

B.

Proposals may not be withdrawn or changed after the bid opening time and shall be

deemed a firm offer continuing for a minimum of ninety (90) calendar days.

C.

Bids received after the time and date of the bid opening will not be considered for

Contract award.

2.6 Receipt of Bids

A.

All bids must be received by the WCC Purchasing Department via email pur@wccnet.edu

on or before the date and time as specified. Late bids will not be considered. Telephone

bids will not be accepted. If you have any questions concerning this bid, please do not

hesitate to contact the WCC Purchasing Department.

B.

Bids will be received by the Purchasing Department of Washtenaw Community College

until 2:00 p.m. EDT, April 22, 2026. The public opening for Bid 6836 Switch Gear

Maintenance will be held electronically via the link below:

Page 2 of 14

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6836 Switch Gear Maintenance

Bid Issued On: March 27, 2026

Bid Due Date: April 22, 2026 at 2:00 p.m. EDT

Public Opening – 6836 Switch Gear Maintenance

Friday, 4/22/2026 at 2:30 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 677-5414

Join Zoom Meeting

https://wccnet-

edu.zoom.us/j/83902846262?pwd=uVWKVwuKB9RvFHeXwdSj32yMnJFdYe.1

Meeting ID: 839 0284 6262

Passcode: 668884

C.

Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw

Community College Contractor Responsibility Form as a condition of Contract award.

2.7 Codes, Ordinances, Regulations, Etc.

A.

All labor and materials shall be furnished and installed in strict accordance with the latest

to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies

that have jurisdiction over this project.

B.

If the quality of the labor and materials required by the Drawings and Project Manual

exceeds the requirements of the applicable codes, ordinances, and regulations, the

Drawings and Project Manual shall take precedence.

C.

If the quality of the labor and materials required by the applicable codes, ordinances, and

regulations exceed the requirements of the Drawings and Project Manual, then the

applicable codes, ordinances, regulations, etc. shall take precedence.

2.8 Subcontractors and Material Suppliers

A.

The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a

complete and final list of all sub-contractors, all material suppliers, and all

superintendents (general construction and principal sub-contractors) he proposes to

engage on the work. Subcontracts and material contracts shall not be awarded unless

and until they have been approved by the Owner. Superintendents (primary contractors

and principal sub-contractors) shall not be changed during the construction on this project

without the Owner’s prior approval in writing.

B.

Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.

2.9 Award of Contract

A.

Material proposals to be used for the completion of work, the competency, solvency,

reputation, and responsibility of the bidders, start/completion/duration times, and other

issues deemed relevant by the Owner and the Engineer will be considered. All

responsible bidders will receive due consideration before the awarding of this contract.

B.

In the reception of proposals for the Work, the Owner incurs no obligation to accept the

lowest priced proposal.

C.

The right to accept or reject any and all bids is reserved by the Owner.

D.

The Owner reserves the right to require testimony or legal documents pertaining to the

qualifications of a Contractor.

Page 3 of 14

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6836 Switch Gear Maintenance

Bid Issued On: March 27, 2026

Bid Due Date: April 22, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 677-5414

E.

If applicable, the Owner may award to multiple vendors if it is the best interest of the

College.

III. Requirements

3.1 Proof of Insurance - shall be maintained and a copy shall be provided to the College. No

changes are permitted in the insurance coverage unless agreed to in writing by the College.

Insurance shall be maintained for the following coverages in the amounts stated below.

1.

Commercial general liability insurance (occurrence form) with respect to the premises,

including contractual and products/completed operations coverages. The limits of liability

are not to be less than $1,000,000 combined single limit of bodily injury and property

damage per occurrence and $2,000,000 combined single limit of bodily injury and

property damage annual aggregate.

2.

Automobile liability insurance with limits not less than $1,000,000 combined single limit of

bodily injury and property damage per accident. Statutory workers’ compensation

employer’s liability.

3.

Umbrella or excess liability with limits not less than $2,000,000 per occurrence and

aggregate.

4.

Professional liability insurance. Specify amounts carried.

3.2 Contract Terms and Conditions – The awarded Supplier’s bid response shall be subject to, and

governed by the College’s Terms and Conditions for services located at

https://www.wccnet.edu/business/purchasing-terms-services.php as a condition of award, and are

hereby incorporated herein as a substantive part of the solicitation documents. In the event there

is any conflict or inconsistency between the Terms & Conditions referenced in the RFB

documents and those included in a Supplier’s Bid response, Supplier’s quote, or listed on the

Supplier’s website, the Terms & Conditions of the RFB documents shall govern.

IV. Bid Scope

4.1 The work shall adhere to all specifications as outlined in the Contract Documents and Bid

Drawings.

4.2 General Requirements

A.

Contractor shall be aware of the milestone schedule durations for this project. The

contractor shall provide a schedule/workplan on obtaining the necessary permits,

materials, procurement of long-lead items, to begin work and complete the work as

scheduled for review by the Construction Manager at the Post-Bid Conference.

B.

Provide barricades, including shoring and fencing required to maintain required safety

regulations as defined by OSHA.

C.

Coordinate and adhere to all State and local building codes relative to this Contractor's

work. This Contractor is to obtain and pay for all special permits associated with this

category.

D.

On an on-going basis all identifiable trash or debris is to be cleaned up by the trade

contractor who created it on a daily basis.

E.

Laydown area is limited. Contractor will move materials at no cost to Owner if impeding

progress of the project.

Page 4 of 14

Washtenaw Community College

Purchasing Department – SC Room 326

Bid # 6836 Switch Gear Maintenance

Bid Issued On: March 27, 2026

Bid Due Date: April 22, 2026 at 2:00 p.m. EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Fax (734) 677-5414

F.

This Contractor MUST comply with MI-OSHA requirements for this work. This will be

closely monitored.

4.3 Scope of Work

The work of this bid category includes but is not limited to providing all labor, equipment, materials,

scaffolding, hoisting and incidentals to complete the maintenance work in accordance with the

specifications, drawings and applicable codes.

This maintenance agreement will include all the preventative maintenance and testing requirements for all

of Washtenaw Community College switch gear and transformers over a 3-year period. A third of each of

the buildings will be completed each year, with costs invoiced annually. The vendor will provide

comprehensive reports of the preventative maintenance & trend the results of those reports to identify

potential problems. Documentation of the test results and final condition reporting must be provided after

onsite visits. As part of this contract the vendor will update and verify current electrical drawing (one lines)

to actual to be posted in each substation, as well as provide electronic copies.

THE SCOPE OF WORK IS TO INCLUDE, but is not limited to, the following items:

Testing as outlined

AIR SWITCHES: LOW-VOLTAGE

Visual and Mechanical Inspection and Testing will include the following:

• Inspect for physical and mechanical condition.

• Check for proper anchorage and required area clearances.

• Perform mechanical operation tests.

• Check blade alignment.

• Check each fuse holder for adequate mechanical support of each fuse.

• Check tightness of bolted connections and/or cable connections.

• Test all electrical and mechanical interlock systems for proper operation and sequencing.

• Clean entire switch.

• Check proper phase barrier materials and installation.

• Lubricate as required.

• Exercise all active components.

• Inspect all indicating devices for proper operation.

• Perform insulation-resistance tests.

• Perform contact-resistance test

AIR SWITCHES: MEDIUM-VOLTAGE, METAL-ENCLOSED

Visual and Mechanical Inspection and Testing will include the following:

• Inspect for physical and mechanical condition.

• Check for proper anchorage and required area clearances.

• Verify that fuse sizes and types correspond to drawings.

• Perform mechanical operation tests in accordance with manufacturer’s instructions.

• Check blade alignment and arc interrupter operation.

• Verify that expulsion-limiting devices are in place on all holders having expulsion-type elements.

• Check each fuse holder for adequate mechanical support for each fuse.

• Test all electrical and mechanical interlock systems for proper operation and sequencing.

• Verify proper phase-barrier materials and installation.

Page 5 of 14

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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