Project Information

Bid Title

Sodium Chloride Bulk Road Salt

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

May 14, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065611

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	05/13/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065611	Solicitation/Project Title:	Sodium Chloride (Bulk Road Salt)
Description:	This Invitation for Bid (IFB) 6100065611 is being issued by the Pennsylvania Department of General Services (DGS) and will cover the requirements of the Commonwealth of Pennsylvania (Commonwealth) Agencies for Sodium Chloride (Bulk Road Salt), with the Pennsylvania Department of Transportation (PennDOT) being the main user of the contract.  In addition, Local Public Procurement Units (COSTARS), as defined by the Commonwealth Procurement Code, may use this contract in accordance with the COSTARS Provision contained within the contract terms and conditions.

Department Information
Department/Agency:	All Using Agencies	Delivery Location:	Multiple
County:	Statewide	Duration:	August 1, 2026 to July 31, 2027

Contact Information
First Name:	Randall	Last Name:	Miller
Phone Number: (XXX-XXX-XXXX)	717-787-2199	Email:	randmiller@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/14/26
Solicitation Due Date:	05/28/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	05/28/26	Solicitation Opening Time:	2:01 PM
Opening Location:	Electronic Bid
No. of Addendums:	0
Amended Date:	05/14/26

Related Solicitation Files

Original Files 01 Terms and Conditions 6100065611.pdf 02 Specifications for Sodium Chloride 6100065611.pdf 03 Attachment A - Sodium Chloride (Bulk Road Salt) Estimates.pdf 04 Attachment B - Sodium Chloride Bid Sheet.pdf 05 Attachment C - Manufacturer Guarantee Form.pdf 06 Attachment D - Specifications for Sodium Chloride.pdf 07 Attachment E - Sample Reporting.pdf 08 Attachment F - Contractor Point of Contact Form.pdf 09 Attachment G - PENNDOT Plant Locations.pdf 10 Attachment H - Map of PennDOT Districts and Counties.pdf 11 Attachment I - COSTARS Program Election to Participate.pdf 12 Attachment J - GSPUR-89 Reciprocal Limitations Act Requirements.pdf 13 Attachment K - Iran Free Certification Form.pdf 14 Attachment L - Lobbying Certification Form.pdf 15 Attachment M - BOP-2201 Worker Protection Form.pdf 16 E-AlertsGuide.pdf 17 Electronic Bidding Procedures.pdf 18 Attaching Bid Documents.pdf 19 New Vendor Registration Guide.pdf

Attachment Preview

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF GENERAL SERVICES

SPECIFICATIONS

Sodium Chloride (Bulk Road Salt)

Invitation for Bid No. 6100065611

SPECIFICATIONS 2026-2027

Sodium Chloride (Bulk Road Salt)

Solicitation No. 6100065611

I. GENERAL REQUIREMENTS

1. SCOPE: This Invitation for Bid (IFB) 6100065611 (identified here and in other documents

as the “Contract”) is being issued by the Department of General Services (DGS) and will

cover the requirements of Commonwealth agencies and pre-registered Local Public

Procurement Units (COSTARS members) for Sodium Chloride (Bulk Road Salt). In

addition to this Specifications document, the following documents are incorporated as

attachments and are made part of the IFB package.

Attachment A

Attachment B

Attachment C

Attachment D

Attachment E

Attachment F

Attachment G

Attachment H

Attachment I

Attachment J

Attachment K

Attachment L

Attachment M

Sodium Chloride (Bulk Road Salt) Estimates

Sodium Chloride Bid Sheet

Manufacturer Guarantee Form

Specifications for Sodium Chloride

Sample Report

Contractor Point of Contact Form

PennDOT Plant Locations

Map of PennDOT Districts and Counties

COSTARS Program Election to Participate

GSPUR-89 Reciprocal Limitations Act Requirements

Iran Free Certification Form

Lobbying Certification Form

BOP-2201 Worker Protection Form

This IFB is comprised of sixty-seven (67) line items with each line item representing an

individual county within the Commonwealth. A breakdown of 2026-2027 Sodium Chloride

estimates for each county is set forth in Attachment A to these Specifications.

2. BIDDING INFORMATION: The Commonwealth is requesting Suppliers submit bids for

Sodium Chloride (Bulk Road Salt). Do not enter pricing on the electronic IFB, rather,

bidders must enter initial bid pricing into the attached Sodium Chloride Bid Sheet, included

as Attachment B, and submit it along with the bid response.

The following documents are required to be completed and returned/attached with your

electronic bid. These are in addition to any other requirements to submit documentation

within the bid specifications. Bids may be rejected for failure to complete and return

required documents.

• Sodium Chloride Bid Sheet, Attachment B, to these Specifications. Do not

provide in PDF format. Must be in Excel format

• GSPUR-89, Attachment J to these Specifications

• Contractor Point of Contact Form, Attachment F to these Specifications

• Iran Free Certification Form, Attachment K to these Specifications

• Lobbying Certification Form, Attachment L to these Specifications

• BOP-2201 Worker Protection Form, Attachment M to these Specifications

• Manufacturer Guarantee, Attachment C to these Specifications (if applicable)

• Material Safety Data Sheet

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• Quality Control Plan (reference section 7)

• COSTARS Program Election to Participate form, Attachment I to these

Specifications

• Copy of active DGS Certified Small Business certification (if applicable)

The Attachment B - Sodium Chloride Bid Sheet has two tabs. The first tab contains the

FOB delivered price per ton submittal by County. The second tab covers the Supplier

stockpile pick-up pricing.

Tab 1 County Bid Sheet: Reflects 67 counties. Suppliers may select any/all

Counties to bid on.

Tab 2 Stockpile Pick-up Pricing: Pick-up pricing to unrestricted supplier

stockpiles. These prices will not be used in evaluations for award. Pick-up

pricing will be fixed for the initial term of the contract and will not be subject

to fuel price adjustments as outlined in section 22.

3. METHOD OF AWARD: Award will be made by line item (County), to the lowest responsive

and responsible bidder, based on the FOB delivered price per ton. Bid prices are

evaluated at the base unit of measure listed on the bid sheet for each line item. Suppliers

may be awarded none, any, and/or all line items listed in this IFB.

4. TERM OF CONTRACT: The Contract shall commence on the Effective Date no earlier

than August 1, 2026 and expire on July 31, 2027.

5. OPTION TO RENEW: Renewals shall be mutually agreed upon by DGS and the

Supplier(s). Non-renewed contracts, whether partial or in whole, will be competitively re-

solicited. Upon renewal, the Contract terms and conditions shall apply same as the prior

year. Estimated quantity requirements for the renewal period will be provided and

incorporated into the renewed Contract(s). Renewal pricing will be negotiated between

DGS and the Supplier(s) and shall become effective August 1st of the current year. The

agreed upon renewal pricing will be considered the new “bid” price for purposes of any

price adjustments during the renewal period.

6. QUALIFICATIONS OF SUPPLIERS: Bidding suppliers must own an approved source,

that is approved and listed in Pennsylvania Department of Transportation (PennDOT)

Publication 35, Bulletin 15, of Sodium Chloride Type 1, Grade 1, or provide the

Commonwealth with a guarantee from an approved source, that is approved and listed in

PennDOT Publication 35 Bulletin 15, of supply from the owner of the approved source.

For award, those suppliers who do not own an approved source must furnish with their

bids a Manufacturer’s Guarantee Form (Attachment C to these Specifications) signed by

the owner of an approved source of Sodium Chloride Type 1, Grade 1 IAW, AASHTO

M143 or ASTM D632. Failure to include a signed guarantee with the bid shall result in the

rejection of the bid unless the supplier is offering to provide material from an approved

source they own.

7. NEW SOURCES: In the event that a new source is developed and placed in operation by

an approved source already in Bulletin 15 during the life of this contract, the new source

is subject to approval by PennDOT before material is delivered to users of this contract.

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8. ACCEPTANCE OF SODIUM CHLORIDE: On the basis of certification in accordance with

the current Quality Control Plan on file with PennDOT, Bureau of Operations and the

specifications for Sodium Chloride Type 1, Grade 1 IAW, AASHTO M143 or ASTM D632.

A current Quality Control Plan (QC Plan) shall be forwarded to the Bureau of Operations

within 15 working days of Notification of Award. Failure to supply the required Quality

Control Plan may result in award to the next lowest supplier. Mail to:

• Winter Operations Section

PA Department of Transportation

Bureau of Operations

400 North Street - 6th Floor

Harrisburg PA 17120

9. SPECIFICATIONS: Suppliers shall comply with Department of Transportation Publication

408 Section 722 – Sodium Chloride. In addition, the supplier must furnish sodium chloride

from a manufacturer listed in Publication 35 Bulletin 15, and meeting the requirements

Publication 408, Section 722 – Sodium Chloride. See Attachment D to these

Specifications.

10. TESTING: Testing will be conducted randomly by the PennDOT Laboratory. Suppliers

will be notified, via certified letter, of test failures. Notification will occur on a regular basis.

After a Supplier has received three such letters, their level of certification may change.

The changing of the level of certification will require more frequent testing of the material

being delivered and the resubmission of an updated quality control plan that address the

areas of the test results where the material did not meet specification.

11. MATERIAL SAFETY DATA SHEET: The material safety data sheet for each product

being bid shall be included with the bid proposal. Failure to include the material safety

data sheet may be cause for rejection of the bid

12. STOCKPILE INSPECTION: The Commonwealth, at its own discretion, may inspect any

awarded supplier’s stockpile/storage area used to store and from which the awarded

material is shipped.

The inspection may include, but not limited to the following:

a. Are the piles of material covered properly to ensure protection from adverse

weather?

b. Proper sampling of material. Samples may be taken and forward to PennDOT

Laboratory for testing for conformance to specifications listed in this contract.

If the inspection results in piles of material not being covered and/or failing test results, the

awarded Supplier using said stockpile/storage area may be notified to discontinue

shipping material to PennDOT locations from that stockpile/storage area.

If such notification is necessary, it shall be made by PennDOT in conjunction with DGS.

13. REPLENISH: PennDOT reserves the right to replenish stockpiles between May 1st and

July 31st of the contract period, which may exceed the established maximum quantities.

Prior to issuing any replenishment orders, PennDOT and DGS will consult with the

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awarded supplier to establish a mutually agreeable delivery schedule, expected daily

tonnage rates, etc.

14. DELIVERIES: Each using entity will accept deliveries between the hours of 7:00 AM and

3:00 PM, Monday through Friday, except holidays, in absence of a prior agreed upon

schedule. The initial fill and remainder of the season (winter fill) deliveries are shipped in

accordance with the following:

a. Department/using entity personnel must be present to receive all materials being

shipped unless otherwise agreed upon. Shipments shall be made in a continuous

manner so that the availability of receiving personnel is scheduled efficiently.

b. The Supplier and or his Transportation Company shall confirm the schedule of

deliveries 24 hours prior to delivery. The Supplier and or his Transportation

Company shall coordinate notification of deliveries with the County Maintenance

Manager / using entity or his designee prior to delivery.

c. Deliveries any time other than weekdays between the hours of 7:00 AM and 3:00

PM will be scheduled only upon agreement and coordination with the County

Maintenance Manager / using entity or his designee.

d. Protect all deliveries of salt by waterproof covering throughout the shipping

process. The Department/using entity may reject unprotected shipments.

e. Department/using entity personnel receiving all materials should clearly note any

issues regarding the material on the bill of lading whether material is received or

rejected.

f. Form CS-4171 is to be included with each delivery as referenced in the

specifications of the contract and PennDOT Publication 408

g. In lieu of providing Form CS-4171 with each delivery, awarded Suppliers must

adhere to the following:

1. The original CS-4171 for deliveries must be kept on file by the awarded Sodium

Chloride Supplier and available to the Commonwealth if requested.

2. A Bill of Lading, (BOL), is furnished with each delivery.

h. If an awarded Supplier decides not to include Form CS-4171 with each delivery,

then each BOL must contain the language required in the specifications of the

contract as listed below:

1. SHIPMENT: Suppliers shall be required to use their own bill of lading, which

contains a statement indicating that “this material has been tested and meets

the required specifications.” The form shall also include:

• SAP Purchase Order Number

• Purchase Order Line Item Number

• Plant Supplier Code (Producer, Name and Location)

• Stockpile or Producing Plant Location

• Company Laboratory Report Number

• Consignee, Name and Location

• Lot Number

• Material Type/Class/Number (SAP)

• Date and Time Ticketed

• Unique Truck ID

• Mass (Weight), Gross, Tare, Net

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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