Project Information

Bid Title

J041--Chiller Replacement (Removal and Installation) Martinsburg Veterans Administration Medical Center (VAMC) Source Sought Notice

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

West Virginia

Published Date

May 6, 2026

Closing Date

May 13, 2026

Government Level

Federal

Status

Closed

Ref. #

36C24526Q0493

Original Source

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Project Description

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J041--Chiller Replacement (Removal and Installation) Martinsburg Veterans Administration Medical Center (VAMC) Source Sought Notice

Active

Contract Opportunity

Notice ID

36C24526Q0493

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

245-NETWORK CONTRACT OFFICE 5 (36C245)

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General Information

• Contract Opportunity Type: Sources Sought (Original)
• Original Published Date: May 06, 2026 09:50 am EDT
• Original Response Date: May 13, 2026 09:00 am EDT
• Inactive Policy: Manual
• Original Inactive Date: Jul 12, 2026
• Initiative:
  • None

Classification

• Original Set Aside:
• Product Service Code: J041 - MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT
• NAICS Code:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
• Place of Performance:
  Department of Veterans Affairs Martinsburg VAMC Martinsburg , WV 25405
  USA

Description

Source Sought Notice: Chiller Replacement (Removal and Installation) Surgical Suite (Building 500)-Martinsburg VA Medical Center, Martinsburg, WV
This is a Sources Sought Notice; it is not a Request for Quotes or Proposals
Purpose:
This is a Sources Sought Notice issued solely for information and planning purposes. The Department of Veterans Affairs (VA), Martinsburg VA Medical Center, is seeking potential qualified small business contractors capable of providing all labor, materials, equipment, supervision, and coordination required to remove the existing chiller serving the Surgical Suite in Building 500 and replacing it with a new Trane CGAM-series chiller, or equivalent.
Scope of Work Includes:
Pre-Work:
Site verification of dimensions, utilities, access.
Coordination of shutdowns and work schedules with VA Facilities.
Safety perimeter establishment; adherence to OSHA and VA regulations.
Lockout/Tagout of existing electrical service.
Removal & Demolition:
Recovery and removal of refrigerant per EPA regulations.
Disconnecting power, controls, and piping.
Crane/rigging for safe removal.
Disposal of existing chiller and debris.
Installation:
Rig and set new Trane CGAM chiller onto existing pad.
Anchor/level per manufacturer specs.
Reconnect electrical service/new conductors as needed.
Provide dedicated 115V barrel heater circuit.
Integrate control wiring with existing BAS.
Install new chilled-water piping, valves, supports, flow switch.
New heat trace system with redundant wire.
Insulate piping/repair disturbed insulation.
Startup & Commissioning:
Fill system, bleed air, verify flow/pump operation.
Factory-authorized startup.
Confirm operation of safety systems, alarms, electrical load, BAS integration.
Provide startup logs and commissioning sheets to VA.
Deliverables:
Completed startup documentation.
O&M manuals.
Warranty documentation.
As-built drawings (electrical/piping modifications).
On-site training for VA O&M staff.
Exclusions:
Asbestos abatement; correction of pre-existing code violations; life-safety system modifications; structural modifications beyond described scope; extensive BAS reprogramming.
Warranty:
90-day labor.
1-year standard parts (manufacturer).Government would prefer a 5 year standard parts if possible.
NAICS Code:
Anticipated NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors].
Submission Instructions:
Interested parties are invited to submit the following information:
Company name, address, and DUNS/UEI.
Point of contact and email.
Socio-economic status (SDVOSB, VOSB, SB, etc.).
Relevant experience performing similar chiller replacement projects in healthcare environments.
Capability statement (including ability to meet requirements and schedule).
Small business size status according to the NAICS code-238220.

Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:
Do you intend to self-perform this effort?
If you are located outside the immediate area, how will you self-perform?
Or do you intend to subcontract work under this contract?
If you intend to subcontract work under this contract, how will you ensure
compliance with the limitations on subcontracting?

Responses Due: 05/11/2026 @ 9:00 am EST

Submit responses electronically to: Trever.Turcotte@va.gov and William.Galletta@va.gov with subject line 36C24526Q0493 Chiller Replacement (Removal and Installation)-Martinsburg VAMC
Disclaimer:
This is not a solicitation. Responses to this notice are not offers and cannot be accepted by the VA to form a binding contract. Information received will be used solely for market research purposes.

Attachments/Links

Contact Information

Contracting Office Address

• 8849 International Drive Suite 215
• LINTHICUM , MD 21090
• USA

Primary Point of Contact

• Trever Turcotte
• Trever.Turcotte@va.gov
• Phone Number 304-263-0811

Secondary Point of Contact

History

• May 06, 2026 09:50 am EDTSources Sought (Original)

Commodity Codes

• FSC JMaintenance, Repair, and Rebuilding of Equipment

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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