Project Information

Bid Title

184 - Lawn Sprinkler Maintenance

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 24, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

184 - Lawn Sprinkler Maintenance

File Number: 184
Closing Date: May 7, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Derek Hendrix

216-664-3922

hendrixd@cpp.org

Procurement Folder

158975

RFB No.

RFB 2004 202600000000184

RFB Description

Lawn Sprinkler Maintenance - 2026

RFB Closing Date/Time

May 07, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2004

May 07, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Lawn Sprinkler Maintenance - 2026

Item Quantity/

UOM

Event Date

Service

Dates

From

To

.

NOTE: All Work Shall Be Charged on a per Hour Basis at your Hourly Labor Rate of $__________ per Hour

Catalog

Discount

Bidder to Quote Discount and/or Mark-Up from Current Manufacture Price List:

Discount from List Price __________% /Mark-Up from List Price:___________%

*****(Bidder to Indicate to CPP if Quoting Discount from List Price or Mark-Up from List Price with the Bid Submission)*****

The Awarded Vendor SHALL Supply the Most Current Manufactures Price List/Catalog to the Division Representative Upon the Receipt of

Purchase Order.

The Awarded Vendor MUST Provide a Quote Upon Request that Includes the Bid Discount and/or Mark-Up Based Upon the Manufacturer/

Distributor List Price. If a Greater Discount Is In Effect at the Time of the Order, Vendor is To Offer the Greater Discount (Cost Saving) at

the Time of the Order is Requested.

*****Delivery: The Material/Parts Shall Be Delivered FOB WITHOUT Any Additional Charges*****

.

*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****

.

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

.

*****Services & Orders Are To Be Provided As Needed*****

.

*****Purchase Order Not to Exceed $5,000.00*****

.

*****Quantities & Orders May Vary*****

.

.

*****Please See Attachments for Additional Details & Specifications*****

.

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

Upon Receipt of Purchase Order, Successful Bidder MUST Provide the Following:

1. Proof of Current Bureau of Workers' Compensation (BWC) Certificate

2. Proof of Liability Insurance

.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Derek Hendrix

216-664-3922

hendrixd@cpp.org

Procurement Folder

158975

RFB Closing Date/Time

May 07, 2026 3:00 PM

RFB No.

RFB 2004 202600000000184

RFB Description

Lawn Sprinkler Maintenance - 2026

Department/Division Public Bid Opening Date/Time

2004

May 07, 2026 3:00 PM

Ship To:

CPP - Administration

CPP - Administration

1300 Lakeside Ave

Cleveland, OH 44114

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

INVITATION TO BID

(This is not an order.)

Page 3 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Derek Hendrix

216-664-3922

hendrixd@cpp.org

Procurement Folder

158975

RFB Closing Date/Time

May 07, 2026 3:00 PM

RFB No.

RFB 2004 202600000000184

RFB Description

Lawn Sprinkler Maintenance - 2026

Department/Division Public Bid Opening Date/Time

2004

May 07, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT

PRACTICES DISCLOSURE

Each bidder and/or appropriate parties should complete the DISCLOSURE and

submit it with the bid, if possible. If not submitted with the bid, it must be completed

and submitted to the Commissioner of Purchases and Supplies prior to any contract

being awarded by the City. If a bidder or appropriate parties fail to complete and

submit it, they shall not be eligible for a contract award.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 561730Landscaping Services

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