Project Information

Bid Title

1412170846 (RFP) Continuing Engineering Services for Water Well Projects

Issuing Agency

JEA

Location

Florida

Published Date

May 14, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

1412170846 (RFP) Continuing Engineering Services for Water Well Projects

The purpose of this solicitation for Continuing Engineering Services for Water Well Projects (this “Solicitation”) is to evaluate and select a vendor to provide the design, permitting, and services during construction of new water production/augmentation wells to supply raw water to JEA’s system using the design-bid-build method. The Consultant team shall provide engineering, design, and services during construction, as described herein, to support the development and implementation of the Well Projects. The Scope of Services for these projects includes preliminary design, final detailed design, opinion of construction cost, permitting support, engineering support during bidding, engineering services during construction, and engineering services during startup of the wells as described in this document. The projects are generally made up of, but are not limited to production wells, augmentation wells, wellhead assemblies, raw water pipelines, electrical power and controls, access driveways, security features, stormwater management features, SCADA system and well related modifications/changes as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://dewdrops.zycus.com/zsp/guest/genericRegister/JEA074/iSource/1052910/

Mandatory Pre-Response Meeting: May 27, 2026, at 11:00AM

Response Due Date: June 30, 2026

1412170846 Solicitation

Attachment Preview

Solicitation

For Participation in

Continuing Engineering Services for Water Well Projects

JEA

Jacksonville, FL

Solicitation Number 1412170846

Mandatory Pre-Response Meeting via Microsoft Teams on May 27, 2026, at 11:00AM

Meeting URL: https://teams.microsoft.com/meet/229004900406719?p=CMpmY5iwQycMiExrZf

Meeting ID: 229 004 900 406 719

Meeting Passcode: rr943an7

Dial In: 321-558-7338

Phone conference ID: 708 084 142#

Those planning to attend via Microsoft Teams should send contact information to: mcdomv@jea.com

, 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on June 30, 2026, by 12:00 PM EST

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal

which is provided by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest.

Instructions on how to login to Zycus is provided below in this Solicitation. LATE RESPONSES

MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via

Microsoft Teams at 2:00pm.

For more information please contact the JEA Buyer at:

Marline McDonald, mcdomv@jea.com, 904-760-6614

1.2) Scope of Work

The purpose of this solicitation for Continuing Engineering Services for Water Well Projects (this

“Solicitation”) is to evaluate and select a vendor to provide the design, permitting, and services during

construction of new water production/augmentation wells to supply raw water to JEA’s system using

the design-bid-build method. The Consultant team shall provide engineering, design, and services

during construction, as described herein, to support the development and implementation of the Well

Projects. The Scope of Services for these projects includes preliminary design, final detailed design,

opinion of construction cost, permitting support, engineering support during bidding, engineering

services during construction, and engineering services during startup of the wells as described in this

document. The projects are generally made up of, but are not limited to production wells,

augmentation wells, wellhead assemblies, raw water pipelines, electrical power and controls, access

driveways, security features, stormwater management features, SCADA system and well related

modifications/changes as described in this Solicitation (the "Work") and to determine the best method

for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Scope of Services included as an Appendix

to this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida

since 1895. In June 1997, JEA also assumed operation of the water and sewer system previously

managed by the city. JEA is located in Jacksonville, Florida, where we proudly serve an estimated

541,076 electric, 407,161, water and 30,460 reuse water customers. JEA is Florida's largest

community owned utility and the eighth largest municipal in the United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to

this Solicitation to perform the Work. A complete copy of this Solicitation, the Technical

Specifications, forms and all other documents referenced in this Solicitation are on JEA’s E-

Procurement and Contract Management Portal which is provided by Zycus Supplier Network which

can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions on how to login

to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this

Solicitation are the instructions for submitting a Response for this Solicitation. Section 2 of this

Solicitation contain the definitions and commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate

by reference this entire Solicitation and all associated Addenda. A sample of the JEA Contract can be

found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated

herein. All Responses must be made on the appropriate forms and formats as specified by this

Solicitation and uploaded to JEA’s procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated,

detailed auditing system provides sealed Response integrity. Responses remain sealed on the platform

until the Close Date & Time (Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible.

Additionally Respondents are encouraged to submit Responses early to ensure uploading process goes

smoothly. If Respondent is not able to submit its Response via Zycus, then please email the

Response to the JEA Buyer identified in the Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE

RESPONSES MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone,

contact, title, phone and email address. Also, it is recommended users use Google Chrome to access

Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already

registered in Zycus. To find out if you are registered, try entering your email address in the New User

Registration screen. If you receive a message stating “Email ID already registered”, log in as an

Existing User Log-in”. If you don’t know your password, enter your email address and click on

“Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may

navigate to the solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the

solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to

provide its acceptance of the of the Zycus iSource Terms & Conditions associated with the

work. Such Terms and Conditions may cover non-disclosure, safety, cyber security, Invitation for Bid

contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and

submitting a Response by selecting “Confirm Participation”. JEA will then have a record indicating

the company intends to submit a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select

“Save”. Note each section has a red, yellow, and green light code. Items will turn green once

completed. Yellow and red lights mean there is additional action required. Users may also note under

each tab; there are multiple questions to respond to scroll down the list to ensure all questions are

answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the

user will need to download. Additionally, Excel pricing tables may need to be uploaded once

completed to as part of the Response. Users can download the required attachments by selecting the

“Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections

are completed and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until

the Response Due Date and Time.

10. Zycus does not automatically transfer a pricing submission from the qualifying round into live

auction setting for award consideration. Each user shall manually re-submit its qualifying Response

into the live auction environment for consideration of award.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days

prior to the opening date. Questions received within five business days prior to the opening date may

not be answered.

1.7) Pre-Response Meeting

There will be a mandatory Pre-Response meeting associated with this Solicitation at the date and time

listed on the cover page of this Solicitation. All interested Respondents are required to attend the Pre-

Response meeting. Those planning to attend the Microsoft Teams may email their name and contact

information to the JEA Buyer listed herein at least 48 hours prior to the Pre-Response meeting to

facilitate roll call. A Respondent must only sign in representing one company, unless otherwise agreed

to by JEA in writing.

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and

time indicated on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website:

https://www.jea.com approximately 48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was

received prior to the Date and Time, except for those Responses that have been properly withdrawn.

JEA has the right to waive irregularities or informalities in the Responses to the extent allowable

under applicable laws.

1.9) Alternate Provisions and Conditions

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation,

including, but not limited to, the Contract terms and conditions contained in Section 2 of this

Solicitation and any requirements found in the Technical Specifications attached as an exhibit or

attachment to this Solicitation, will be rejected and are of no force and effect. However, JEA reserves

the right to negotiate different terms and conditions and requirements if JEA determines that such

terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its

Response evaluated by JEA. Respondent must complete and submit the Minimum Qualification Form

provided in this Solicitation. Respondents that are working or have worked for JEA in the past 2 years

involving similar work must submit JEA as a reference. JEA reserves the right to ask for additional

back up documentation or additional reference projects to confirm the Respondent meets the

requirements stated below.

JEA may reject Responses from Respondents not meeting all of the following Minimum

Qualifications:

I. The Company must be listed on JEA’s Qualified Proposers List (QPL) in the following

category: WE2 – Potable Water Production Wells as of the Proposal due date.

➢ Visit https://www.jea.com/About/Procurement/Become_a_Vendor/ to learn how to

become approved.

Any Respondent whose contract with JEA was terminated for default within the last two years shall have

its Response rejected.

1.11) Number of Contracts to be Awarded

JEA intends to Award multiple Contracts for the Work. JEA reserves the right to Award up to three

(3) Contracts. However, JEA may Award more, or fewer contracts, if JEA determines that it is in its

best interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a

certificate of insurance (COI) that is in compliance with amounts and requirements as indicated in this

Solicitation. Note that the COI shall specifically indicate JEA as additional insured on all required

insurance except Worker's Compensation and Professional Liability (if applicable). Furthermore,

waiver of subrogation must be provided for all required insurance in favor of JEA, including its board

members, officers, employees, agents, successors, and assigns.

1.13) Jacksonville Small and Emerging Business (JSEB) Participation Goal

JEA encourages the use of JSEB qualified firms; however, the Respondent is not required to utilize

JSEB firms to be awarded this Contract. It is at the Respondent's option as to whether it chooses to

subcontract to a JSEB firm. Each Task Order under this contract will be reviewed by the JEA Project

Manager and JEA JSEB Department for an appropriate JSEB requirement for the Task Order. The

Company providing a quote for a Task Order shall put forth a good faith effort to reach the JSEB

requirement set forth in the Task Order and submit a JEA JSEB Subcontractor form when submitting

a quote for a Task Order.

JSEB firms that qualify for this Contract are only those shown on the current City of Jacksonville

JSEB directory appearing at www.COJ.net. Certification of JSEB firms must come from the City of

Jacksonville. No other agency or organization is recognized for purposes of this Contract. In no case

shall the Respondent make changes to the JSEB firms listed in its Response, revise the JSEB Scope of

Work or amount of Work as stated in its Response without prior written notice to the JEA Contract

Administrator, and without subsequent receipt of written approval for the JEA Contract

Administrator. Any subcontractors of Respondent shall procure and maintain the insurance required of

Commodity Codes

• NAICS 541330Engineering Services

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