Project Information

Bid Title

Consulting Services - Sand and Sun Festival

Issuing Agency

City of Ocala

Location

Florida

Published Date

Oct 26, 2025

Closing Date

Nov 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

ITN# GRM/260118

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of Ocala

Status
Active

Fiscal Year
2026

Primary Contact
David Williams

Title
Consulting Services - Sand and Sun Festival

Secondary Contact

Number
ITN# GRM/260118

Tertiary Contact

Type
Invitation to Negotiate

Department

Online Submissions
No

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
ITN# GRM/260118 Consulting Services - Sand and Sun Festival

Scope of Work:

1. The City of Ocala requires the services of a professional sand consultant to oversee the following:

• Assist with planning, marketing, advertising/promoting including social media, and implementing Ocala’s live sand sculpting event

• Provide marketing assets for the event that the City can utilize in advertising

• Assist with sand consulting for City sand acquisition

• Provide schematics of sand boxes/containers for sculptures for City to build

• Provide, coordinate, oversee, and manage 6 sand sculptor competitors for the event including travel

• Provide on-site sand preparation and consultation the week leading up to the event

• Manage and coordinate sculptors the week leading up to and competition day of event

• Create one Welcome sand sculpture with City and sponsor logos

• Oversee competition and awards day of event including coordination and training of judges

• Provide sand competition rubric for scoring

• Any other sand event and sculptor needs as they arise

Dates(All times are listed as EST )

Broadcast Date
10/25/2025 12:00 PM EST

Question End Date

Due Date
11/10/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 1

Type	Name	Description	File Type
Invitation to Negotiate	ITN GRM260118 Consulting Services - Sand and Sun Festival - Exhibit A - Scope of Work.pdf	Request for Quotation	PDF

Commodity Codes

Total: 1

Code	Description
[918-32]	Consulting Services (Not Otherwise Classified)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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