Project Information

Bid Title

Request For Proposals (RFP) 2025-1561BK Repair FIre Damage @ 1561 B K Street

Issuing Agency

Alexander City Housing Authority

Location

Alabama

Published Date

Jan 7, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Description	Files	Deadline for Submission
Request For Proposals (RFP) 2025-1561BK Repair FIre Damage @ 1561 B K Street	Download RFP	February 25, 2026 @ 2:00 PM CST

Attachment Preview

REQUEST FOR PROPOSALS (RFP) NO. 2025-1561BK- Repair Fire Damage at 1561 B K Street

Insurance Claim

RFP Document

Part I- General Information

1.1 Introduction

1.2 Purpose

1.3 Method of Solicitation

1.4 Obtain Copies of this Solicitation

Part II- Supplemental Instructions to Respondents

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8

2.9

2.10

2.11

2.12

2.13

2.14

2.15

2.16

2.17

Submission of Proposals

Interpretation/Questions

Addendum and Update Procedures for the RFP

Proposal Format

Submittal Forms

Acceptance of Proposals

Time for Reviewing Proposals

Withdrawal of Proposals

Award of Contract

HUD Debarment and Suspension List

Certification of Legal Entity

Cost Borne by Respondent

Best Available Data

Contact with ACHA, Staff, Board Members and Residents

Licenses and Insurance

Respondent Responsibilities

No Claim Against ACHA

Part III-

Submission Requirements

3.1 Staffing and Qualifications

3.2 Relevant Experience and Past Performance

3.3 References

3.4 Respondent’s Approach and Response to Scope of Service

3.5 Proposal Cost

3.6 Required Certifications/Forms

Alexander City Housing Authority

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REQUEST FOR PROPOSALS (RFP) NO. 2025-1561BK- Repair Fire Damage at 1561 B K Street

Insurance Claim

Part IV- Scope of Services

Part V- Procurement Process

5.1 Proposal Evaluation/Contract Award

5.2 Evaluation Criteria

5.3 Summary of Evaluation Criteria

PART 1- General Information

1.1 Introduction

The Alexander City Housing Authority (hereinafter, “HA” or “ACHA”) is a public entity that

was formed to provide federally subsidized housing and housing assistance to low income

families, within Alexander City, Alabama. The HA is headed by an Executive Director (ED)

and is governed by a five-person board of commissioners and is subject to the

requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and the

HA’s procurement policy.

1.2 Purpose

The Alexander City Housing Authority (ACHA) seeks proposals from qualified, bonded, and

licensed contractors to Repair Fire Damage at 1561 B K Street

1.3 Method of Solicitation

ACHA is soliciting competitive proposals from qualified, bonded, and licensed Contractors

with a documented record of accomplishments providing the required services. The

Request for Proposals (RFP) seeks to identify potential providers for the scope of services

listed herein.

1.4 Obtain Copies of this Solicitation

Single copies of the RFP package may be obtained, at no cost by:

1. Visiting the ACHA’s website at: www.alexcityhousing.org

2. Downloading at the Housing Agency Marketplace (E-procurement) at

https://ha.internationaleprocurement.com

3. Requesting via email to michellewingler@alexcityhousing.org

Part II-Instructions for Submitting Proposals

2.1 Submission of Proposals

Respondents should submit one (1) hard copy of their proposal. The original submission

shall be dated and signed by an authorized official of the company. Proposals must be

submitted in a sealed envelope that shows the Contractor’s name and address, and clearly

written on the outside of the sealed envelope must be the words “Repair Fire Damage at

1561 B K Street (RFP 2025-1561BK)- no later than the deadline for submittal of Wednesday,

February 25, 2026, at 2:00 pm (CST). and the Contractors name must be enclosed in the sealed

envelope with the hard copy

Alexander City Housing Authority

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REQUEST FOR PROPOSALS (RFP) NO. 2025-1561BK- Repair Fire Damage at 1561 B K Street

Insurance Claim

Proposals received after the deadline and time may be determined unacceptable. Refer to

form HUD 5369 B, Section 6, regarding late submissions and withdrawals.

All proposals must be submitted in accordance with the conditions and instructions

provided herein and must remain open for acceptance for one hundred and eighty (180)

days from the due date. Proposals should demonstrate detailed plans on how the

Respondent intends to provide the required services in a manner that will result in the

successful and timely completion of the service(s). In addition, the proposal should

demonstrate the Respondent’s capacity and readiness to perform the Scope of Services

immediately upon execution of a contract with ACHA. Finally, the proposal should include

evidence of the Respondent’s previous experience and qualifications, relative to the

provision of such services.

2.2 Interpretation/Questions

During the period between issuance of this RFP and the proposal due date, no oral

interpretation of the RFP’s requirements will be given to any prospective respondent.

Requests for interpretation must be made, in writing, by the questions due date and time

as indicated on the coversheet (first page) of the RFP and sent to: Email:

michellewingler@alexcityhousing.org

2.3 Addendum and Update Procedures for the RFP

During the period of advertisement for this RFP, ACHA may wish to amend, add to, or

delete from, the contents of this RFP. In such situations, ACHA will issue an addendum to

the RFP setting forth the nature of the modification(s). ACHA will email (or send via

regular postal mail or fax upon request) any addenda to Respondents of this RFP

solicitation. Interested parties may also view addenda on ACHA’s website

www.alexcityhousing.org or at the Housing Agency Marketplace at

https://ha.internationaleprocurement.com. It shall be the responsibility of each

Respondent to ensure they have any/all addenda relative to this RFP.

2.4 Proposal Format

All proposals shall be submitted in 8 ½ x 11-inch format, preferably in three (3) ring

binders. Larger size pages or inserts may be used, provided they fold into 8 ½ x 11 inches.

Inserts shall not be stapled together. All copies of the submittal must be identical in

content and organization. The format of the Respondent’s proposal should be structured

the same as the format of the RFP. Proposals should be organized into sections and tabbed

for ease of review. Respondents must provide a comprehensive Table of Contents at the

front of the proposal. The proposal also must be organized in response to the Submission

Requirements. The front cover of the proposal should bear the name and number of the

RFP, the date, and the Respondent’s name, address, phone number and email address.

2.5 Submittal Forms

Provided, as a part of the proposal, all required certifications and HUD forms, ACHA forms,

licenses, and proof of insurance. All forms that require a signature or initials must bear

an original initial or signature.

Alexander City Housing Authority

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REQUEST FOR PROPOSALS (RFP) NO. 2025-1561BK- Repair Fire Damage at 1561 B K Street

Insurance Claim

2.6 Acceptance of Proposals

Proposals must be signed, sealed, and received in complete form at ACHA, no later than

the proposal closing date and time. Proposals submitted after the designated closing date

and time could potentially not be accepted and could potentially be returned unopened to

the originator.

ACHA reserves the right to accept or reject any or all proposals, to take exception to these

RFP specifications or to waive any formalities. Respondents may be excluded from further

considerations for failure to comply with the specifications of this RFP.

ACHA reserves the right to reject the proposal of Respondents, who have previously failed

to perform properly or to complete a contract on time of a similar nature. ACHA also

reserves the right to reject proposals of Respondents who habitually, without just cause,

neglect the payment of bills, or disregard their obligations to subcontractors, providers of

materials, or employees.

2.7 Time for Reviewing Proposals

Proposals received prior to the closing date and time will be securely kept unopened until

the closing date and time. Proposals received after the closing date and time could

potentially not be considered. ACHA’s Evaluation Committee, appointed by the Executive

Director, will evaluate all proposals properly received.

The Evaluation Committee will analyze proposals within 180 days of the date and time

due and make a recommendation for the award of contract or not to award, to the ACHA

Executive Director.

2.8 Withdrawal of Proposals

Proposals may be withdrawn by written notice received any time before the contract

award. Proposals may be withdrawn in person by Respondent or its authorized

representative if the identity of such representative is established and a signed receipt of

the withdrawn proposal is received by ACHA prior to the contract award.

2.9 Award of Contract

ACHA reserves the right to make an award based solely on the proposals or to negotiate

further with the Respondent(s). The Respondent(s) selected for the award will be chosen

based on an assessment of the greatest benefit to the ACHA, not necessarily based on

lowest cost. ACHA also reserves the right to negotiate and award any element of the RFP,

make multiple awards, reject any or all proposals or waive any minor irregularities or

technicalities in proposal received as in the best interest of ACHA. Contract shall be

awarded to the Respondent(s) submitting a proposal according to the evaluation criteria

contained herein. ACHA reserves the right to interview or receive demonstrations of

products/services from one or more Respondent(s) whose submittals are evaluated above

the acceptable 75 points as detailed in Section 5.1 Proposal Evaluation/Contract Award.

The Respondent(s) to whom the award is made will be notified at the earliest practical

date.

Alexander City Housing Authority

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REQUEST FOR PROPOSALS (RFP) NO. 2025-1561BK- Repair Fire Damage at 1561 B K Street

Insurance Claim

Contract Terms

ACHA anticipates the award of the contract for a suitable period to complete the scope

of services listed in this RFP.

2.10 HUD Debarment and Suspension List

The Respondent and all subcontractors’ names or businesses must not appear on the

HUD’s Debarment and Suspension list.

2.11 Certification of Legal Entity

Prior to execution of the contract agreement, the Respondent shall certify that joint

ventures, partnerships, team agreements, new corporations, or other entities that either

exist or will be formal structures are, or will be, legal and binding under the Alabama

State Law.

2.12 Cost Borne by Respondent

All costs related to the preparation of this RFP and any related activities are the

responsibility of the Respondent. ACHA assumes no liability for any costs incurred by the

Respondent throughout the entire selection process.

2.13 Best Available Data

All information contained in the RFP is the best data available to ACHA at the time the

RFP was prepared. The information given in the RFP is not intended as representation

having binding legal effect. This information is furnished for the convenience of

Respondents and ACHA assumes no liability for any errors or omissions.

2.14 Contact with ACHA Staff, Board Members and Residents

Beyond the above referenced written communications, Respondents and their

representatives may not make any other form of contact with ACHA staff, Board

members, or residents. Any improper contact by or on behalf of Respondents may be

grounds for disqualification.

2.15 Licenses and Insurance

The awarded individual/firm shall have and maintain all required licenses necessary to

conduct business in the City of Alexander City and the State of Alabama. All licenses must

be kept up to date for the duration of any ensuing contract. Copies of all licenses must

be in the Procurement/Contract office prior to contract execution.

Prior to contract award and for the duration of the contract, the successful proposer will

be required to provide proof of insurance (as outlines) and the ACHA shall be named as an

additional insured.

Professional Liability (and/or Errors & Omissions) Coverage

occurrence

$1,000,000 each

Alexander City Housing Authority

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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